Administrator in Mitcham

Welcome to Hovis.

We are the proud guardians of over 130 years of baking experience that make up our iconic and much-loved brand.

We produce bread and bakery products created with Hovis goodness at the heart of each.

We deliver around 1.3million loaves, every day of the week throughout the UK and Ireland, where we also make Mothers Pride and Ormo products.

We are 2,800 people working within 8 bakeries, 1 flour mill, and 2 regional distribution centres across the UK. Our success is a result of the hard work of our people; they are experts in their field whether it’s baking, manufacturing, logistics, engineering, or the many departments within the central functions team based in our head office in High Wycombe.

We are a values-led business and expect our colleagues to live, breathe, and embed Quality, Accountability, and Trust into their ways of working.

Key Activities

• Daily Filing of all process paperwork
• Understand drivers in yield and waste on PRDEXT
• Agree daily transfer/input of manufactured goods into System21
• Maintain and prepare waste reports
• Send out daily headcount reconciliation and labour reports in line with budgeted requirement
• Develop & build ways of capturing production data and deliver to the SLT
• Communicate production errors/concerns to management
• Process all inputs & reconciliations for timely completion of reporting and stock taking
• Generate production reports for management and operations
• Use methods to analyse data and generate useful business reports
• Evaluate issues, analyse root causes and develop tools/solution
• Raising purchase orders for all departments
• GRNS of purchase orders
• Invoice queries from accounts
• Courier booking and reconciliation
• Organising and processing charity bread donations
• Issue/Re-issue of Key Worker / ID cards
• Signing in site visitors and contacting relevant site contact, escorting visitors to allocated meeting room/Waiting area
• Maintain high standards of hygiene and cleanliness within the working environment, following cleaning best practice procedure.
• Participate in customer visits and audits as required.
• Daily headcount and labour reconciliation
• Functional / Operational Excellence
• Ensures accurate recording of data
• Remain vigilant and report any quality issues immediately to a member of the management team.
• Demonstrate a proactive approach to hygiene standards in the workplace.
• Use knowledge and experience to anticipate and solve problems within a reasonable scope.
• Always Work safely; adhere to all health and safety instructions and procedures, work instructions and procedures.
• Take personal responsibility for absolute compliance to Personal Protective Equipment requirements.
• Report any health and safety risks, or potential hazards immediately to a member of the management team.
• Ensure regular communications with the team to encourage a collaborative and positive working relationships
• To carry out any other duties as reasonably requested by the management team to support the operational needs of the business.

Behavioural Competencies

• A good ability to work as part of a team.
• High standards of practice.
• Flexible and committed.
• Good attention to detail.

Essential Role Criteria

• Good knowledge of Excel
• Good knowledge of Word
• Good knowledge of Google Workspace
• Good verbal and numerical skills
• Excellent organisational skills
• Excellent communication skills
• Experience of working with different teams
• Action oriented and energetic

Desirable Knowledge, Skills or Experience

• An understanding of the manufacturing environment
• Previous office-based experience

Why work for us and our benefits

At Hovis, we understand the importance of looking after our colleagues, so we provide a variety of benefits in addition to their salaries.

The benefits we provide at Hovis are as varied as the people who receive them but they are offered with the intention of creating value to them personally over and above their salaries

There is a range of colleague benefits available, which individuals can select based on their needs.

Our benefits scheme is called Hovis Choice, which offers a variety of savings and cashback offers on day to day living and much more including eyecare vouchers, and a healthcare scheme to suit everyone.

It also includes our Cycle to Work scheme where you can obtain a brand new bike at a significant saving

We offer competitive annual leave entitlement and flexibility where possible in order to create a healthy work-life balance

• We celebrate loyalty with our generous long service and colleague recognition schemes
• We offer three levels of pensions

Hovis values diversity and is committed to promoting equal opportunities in the workplace.

Every job applicant, employee or worker will be treated fairly and equally with dignity and respect regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, social class, nationality, ethnic or national origin, religious belief, union membership, political opinion, sex, sexual orientation or any other protected characteristic.