Professional, qualified and experienced PA to the Chairman/Managing Director
Purpose of the Role: To provide high-level administrative, organisational, and operational support to the Chairman, ensuring efficient management of their schedule, communications, meetings, and business priorities. The PA acts as a key point of contact and helps facilitate smooth day‑to‑day operations.
Key Responsibilities
Executive Support
- Manage and coordinate the MD's diary, appointments, and travel arrangements.
- Prioritise and screen emails, calls, and correspondence.
- Prepare agendas, presentations, reports, and briefing materials.
- Draft and proofread business communications on behalf of the MD.
- Monitor deadlines and ensure timely follow‑up on actions and commitments.
Meeting Management
- Organise internal and external meetings.
- Prepare meeting packs and supporting documentation.
- Attend meetings where required and take accurate minutes.
- Track action points and follow up with stakeholders.
Communication & Stakeholder Management
- Act as a primary liaison between the MD and internal/external stakeholders.
- Build and maintain professional relationships with clients, suppliers, partners, and employees.
- Handle confidential and sensitive information with discretion.
Administrative & Operational Support
- Maintain accurate records, files, and documentation.
- Coordinate business events, conferences, and company functions.
- Assist with project coordination and special assignments.
- Support the Chairman in monitoring business priorities.
- Raise purchase orders and quotes for the Chairman.
Travel & Logistics
- Arrange domestic and international travel, accommodation, and itineraries.
- Prepare travel documentation and update diaries.
- Ensure efficient management of travel‑related schedules.
Person Specification
Experience
- Proven experience as a Personal Assistant, Executive Assistant, or similar support role.
- Experience if possible supporting senior executives or directors.
- Experience managing complex diaries and competing priorities.
- Experience preparing reports, presentations, and meeting minutes.
Knowledge
- Strong understanding of business administration practices.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with virtual meeting platforms and document management systems.
- Excellent organisational and time‑management skills.
- Strong written and verbal communication abilities.
- High attention to detail and accuracy.
- Ability to prioritise workload and work under pressure.
- Strong problem‑solving and decision‑making skills.
- Professional, confident, and diplomatic approach.
- Ability to maintain confidentiality at all times.
Personal Attributes
- Trustworthy and discreet.
- Proactive and self‑motivated.
- Flexible and adaptable.
- Professional appearance and manner.
- Strong interpersonal skills.
- Positive, can‑do attitude and works well in a face‑paced environment.
What We Offer
- Exceptional rates of pay
- Private healthcare
- Death in service benefit
- Company pension
- A supportive, expert team with genuine progression opportunities
- A business with 50+ years of heritage, built on trust and award‑winning innovation
Reporting To: Chairman and Managing Director
Direct Reports: None (unless otherwise specified)
Hours of Work: Monday – Friday 8am till 4:30pm
Location: Nuneaton
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