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- Tasks: Manage the office of an MP, ensuring smooth operations and effective communication.
- Company: Join the team of Victoria Collins, a dedicated MP for Harpenden & Berkhamsted.
- Benefits: Gain valuable experience in politics and administration while supporting local constituents.
- Other info: Opportunity for career growth in a dynamic political environment.
- Why this job: Make a real difference in your community while developing your professional skills.
- Qualifications: Experience in administration, strong organisational and communication skills required.
The predicted salary is between 36000 - 60000 £ per year.
We are looking for a dedicated and professional Executive Office Manager to help run the office of Victoria Collins, MP for Harpenden & Berkhamsted and the Lib Dem spokesperson for Science, Innovation and Technology and Lib Dem VP - helping the team to deliver for local constituents.
Responsibilities
- Lead and maintain a highly professional administrative support function for the MP’s office
- Liaise with groups/personnel including at Westminster, within the constituency and the general public on the MP’s behalf as necessary
- Overall management of the Member's diary commitments, delegating tasks to others as appropriate
- Collate all required information from team members to present to the MP
- Deal with security matters, keep abreast of security guidance, maintain the security system, liaise with external bodies as appropriate
- Ensure the office is fully equipped
- Horizon-scanning, anticipate what advice or action may be required; proactively identify problems and resolve them
- Support and manage the recruitment of staff for the MP’s office
- Manage the office team, ensuring accurate personnel records are kept and notifying IPSA of contractual changes as necessary
- Identify training opportunities and ensure the office team maintain and develop knowledge of relevant legislation where appropriate
- Responsibility for managing all aspects of the budget, keeping the MP informed of all relevant financial matters and liaising with IPSA on office finance
- There may be requirement for the role holder to work outside of the normal working hours, including attending events with the MP as required
- Project management of the team activities including team meetings
- Flexibility to support, or travel to, the Westminster office
- Manage MP Inbox including delegation and management of correspondence
Skills required
- Previous experience working as a Senior Administrator/Office Manager/ Executive Assistant
- Excellent organisational skills and ability to prioritise a demanding workload to meet strict deadlines
- Excellent written and verbal communication skills
- Good interpersonal skills with the ability to handle challenging situations
- Able to work independently and as part of a small team
- Strong awareness and understanding of current political issues
- Sympathetic to Liberal Democrat values
Upon appointment, you will be required to apply for security clearance, undertaken by the Security Vetting and Pass Office. See Members’ Staff Security Clearance page for further info. MPs generally pay staff in accordance with IPSA guidelines.
Closing Date Tuesday 17th December
Interview/Start Dates
Closing time: 23:59
Interview Date: Please keep December 18th and 19th free for interview dates.
Start Date: End Jan / February
To apply for this role please email CV and a covering letter (maximum one page) to victoria.collins.mp@parliament.uk putting ‘Executive Office Manager Application: YOUR NAME’ in the subject field. Regrettably, it will not be possible to respond to each applicant -- if you have not heard back by 31st December you have been unsuccessful on this occasion.
Executive Office Manager for Victoria Collins MP employer: HOUSE OF COMMONS
Contact Detail:
HOUSE OF COMMONS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Office Manager for Victoria Collins MP
✨Tip Number 1
Network like a pro! Reach out to people in your circle or even those you don’t know yet. Attend events related to politics or administration, and don’t be shy about introducing yourself. You never know who might have a lead on the perfect job for you!
✨Tip Number 2
Prepare for interviews by researching the MP and their office. Understand their values and current projects. This will not only help you answer questions but also show that you’re genuinely interested in the role and the work they do.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various groups, being articulate and confident is key. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the job.
✨Tip Number 4
Don’t forget to apply through our website! It’s a great way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage with us directly. Good luck!
We think you need these skills to ace Executive Office Manager for Victoria Collins MP
Some tips for your application 🫡
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Make sure to highlight your relevant experience and how it aligns with the role of Executive Office Manager. Keep it concise, engaging, and tailored to Victoria Collins' office.
Showcase Your Organisational Skills: As an Executive Office Manager, organisation is key. In your CV, emphasise your ability to manage multiple tasks and prioritise effectively. Use specific examples to demonstrate how you've successfully handled demanding workloads in the past.
Communicate Clearly and Professionally: Excellent written communication is crucial for this role. Ensure your CV and cover letter are free from typos and grammatical errors. Use clear language and a professional tone that reflects the values of the Liberal Democrats.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. Follow the application instructions carefully, and don’t forget to include 'Executive Office Manager Application: YOUR NAME' in the subject line of your email!
How to prepare for a job interview at HOUSE OF COMMONS
✨Know Your Stuff
Make sure you’re well-versed in the current political landscape, especially issues relevant to the Liberal Democrats. Research Victoria Collins and her work, as well as the key responsibilities of the role. This will show your genuine interest and help you answer questions confidently.
✨Showcase Your Organisational Skills
Prepare examples from your past experience that highlight your organisational abilities. Think about times when you successfully managed a busy schedule or handled multiple tasks under pressure. Be ready to discuss how you prioritise and delegate effectively.
✨Demonstrate Communication Prowess
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly. Prepare to discuss how you’ve handled challenging situations in the past, particularly in communication. Good interpersonal skills are key, so be personable and approachable during the interview.
✨Be Ready for Flexibility
The job may require working outside normal hours, so be prepared to discuss your availability and willingness to adapt. Share any relevant experiences where you’ve had to be flexible or manage unexpected changes, showing that you can handle the dynamic nature of the role.