Administration Assistant (Apprentice)

We are excited to offer the Administrative Assistant (Apprentice) role within the Speaker's Office as part of our Speaker's Apprenticeship Academy. Now in its third year, the Academy supports early career talent and helps widen opportunities within the House Service. You’ll gain valuable experience working in UK Parliament, at the heart of British democracy all while developing skills in a unique and fast‑paced environment. You don't need to be a politics expert. We welcome applicants who are early in their careers and not in full‑time education. You must be aged 18 or over by the end of the summer holidays.

What you’ll be doing

As an Administrative Assistant (Apprentice), you will provide essential support to the Special Events Manager and the wider Speaker's Office, helping to ensure the smooth running of a varied and dynamic function. Your responsibilities will include managing shared inboxes, coordinating logistics, and supporting the planning and delivery of high‑quality events from initial concept through to completion. This is an excellent opportunity to gain hands‑on experience across the full event lifecycle in a unique parliamentary environment. You will also support the Heritage function, assisting with maintaining the office archive, keeping accurate records, and helping with practical event preparations such as liaising with internal teams and coordinating room setups. Full training and ongoing support will be provided, with structured learning to help you build your skills and confidence throughout the apprenticeship. This is a fixed‑term role for 2 years, offering valuable experience and development, alongside support in preparing for future career opportunities.

Why Join us?

In addition to your salary, we offer an attractive range of benefits including but not limited to:

• Generous annual leave starting at 30 days and increasing to 35 after one full working year.
• Enrolment in the excellent Civil Service pension scheme with an average employer contribution of 27%.
• Flexible working options that help you find a balance including enhanced maternity, paternity, shared parental and adoption leave, caring leave and alternative working patterns.

What we’re looking for

Qualifications

• Applicants must be at least 18 years of age to be eligible for this role.
• You must not already hold the same or similar qualifications.
• Please note, as this role is an apprenticeship, there is no requirement to have a degree qualification. If you have a degree in an unrelated subject to apprenticeship qualification, then you are eligible to apply. If you have a degree or a qualification in a similar subject to the apprenticeship, please contact the Apprenticeships Team as you may be ineligible to apply.
• Learners aged 18 must pass Level 2 Functional Skills exams in English and Maths to complete their apprenticeship if they do not already have a grade C/4 or above in these subjects.

Experience, Skills and Knowledge

• Able to communicate clearly with colleagues and visitors, both in writing and in person, with a willingness to learn how to adapt communication for different situations.
• Demonstrates good attention to detail.
• Enjoys working with others, values different perspectives, understands the importance of diversity and inclusion, and is open to learning from feedback.
• Able to stay organised and meet deadlines, follow agreed processes, and ask for help when unsure.
• Understands the importance of confidentiality when handling information.
• Basic experience using Microsoft Office (such as Word, Outlook or Teams) and an interest in learning new digital skills.