Workplace Coordinator (12 Months FTC)

Overview

Houlihan Lokey, Inc. (NYSE:HLI) is a leading global investment bank recognized for delivering independent strategic and financial advice to corporations, financial sponsors, and governments. With uniquely deep industry expertise, broad international reach, and a partnership approach rooted in trust, the firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Our unmatched transaction volumes provide differentiated, data‑driven perspectives that help our clients achieve their most critical goals.

Business Unit: Office Management Group

General Description

This is a 12‑Month Fixed‑Term Contract. The role is an important part of our Corporate Services Dept (CS) and helps drive exceptional standards for our HL employees, visitors and clients. The role will be heavily involved in organising events and pop‑ups in the London office whilst supporting Senior Workplace Management with administrative tasks. The role will help drive our visitor management programme and be operationally accountable for our wellbeing, charitable activities and internal events.

Responsibilities

• Drives exceptional standards in the onboarding process for London
• Looks for opportunities to improve the workplace and drives high standards
• Leads the visitor management process
• Helps lead events and pop‑ups
• Proactively assists with the Sustainability and CSR agenda
• Helps drive the charitable giving and volunteering programme
• Oversees the employee life cycle items; new hire gifts, new baby gifts, etc.
• Helps drive standards on the client floor, catering and hospitality including reception services and the overall client experience
• Assists in creating formal department communications
• Processes department invoices
• Works with the AP department and LOB in processing reconciliations in a timely manner
• Provides leaver and joiner information to Moneypenny as required
• Assists with ad‑hoc projects as required
• General administrative tasks as required

Basic Qualifications

• Bachelor’s degree plus 7–10 years of experience working in professional services or the equivalent
• Up to date with industry best practices and trends related to creating a world‑class workplace experience
• Strong attention to detail and accuracy
• Enjoys process and can implement new processes where required
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment
• Proficient in hospitality and office conference software, Oracle, ServiceNow, and the Microsoft Office product suite
• Strong communication and interpersonal skills, with the ability to effectively collaborate with stakeholders across all levels of the organization
• Ability to maintain confidentiality and handle sensitive information with utmost professionalism and discretion
• Well‑developed and professional interpersonal skills; ability to interact effectively with people at all organizational levels of the firm

Equal Opportunity Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.