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- Tasks: Support office operations by managing calls, bookings, and customer enquiries.
- Company: Join a trusted local business with a great working environment.
- Benefits: Competitive pay, pension, healthcare package, and flexible part-time hours.
- Other info: Perfect for students seeking part-time work with career growth potential.
- Why this job: Gain valuable experience in administration while working in a dynamic team.
- Qualifications: 2 years of admin experience; training provided for software skills.
The predicted salary is between 12000 - 16000 £ per year.
We are seeking a detail-oriented, experienced and proactive Office Administrator to join our team. The ideal candidate will be responsible for ensuring the smooth operation of our office by providing essential administrative support. This role requires strong organisational skills, proficiency in various software applications, and the ability to manage multiple tasks efficiently. This is a part time office based role 22.5 hrs over 3 consecutive days a week (Monday - Wednesday 8.30am – 5.00pm) along with holiday cover when required.
Duties:
- Manage calls & enquiries
- Assist customers when coming into the office
- Book in jobs & maintenance & contact customers
- Assist with Aberdeenshire Council contract works
- Manage and arrange EICR’s for private, commercial and Housing Association customers
- Check engineers’ Certificates and send to customer
- Ensuring vehicles are kept up to date with Tax/MOT/ Servicing
- Be in charge of Fuel cards
- Arrange skips to be replaced
- Organise staff uniform and ensure sufficient stock is kept
- Take payments over the phone
- Any other administration works required
Skills:
- At least 2 years’ experience in an administration role
- Experience with Simpro is advantageous although not essential as training will be provided
- Strong administration skills with a keen eye for detail and the ability to manage multiple responsibilities simultaneously
- Excellent organisational abilities to prioritise tasks effectively
- Effective communication skills, both written and verbal, to interact with colleagues and clients professionally
- Demonstrated ability to work independently as well as part of a team in a fast-paced environment
In return, the company will offer great rates of pay with a pension and health care package, a great working environment within a well-known, well established and trusted local business.
Office Administrator Part Time employer: Hosieelectrical
Contact Detail:
Hosieelectrical Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator Part Time
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administration tasks. Think about how your experience aligns with the responsibilities listed in the job description, and be ready to share specific examples that showcase your skills.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
✨Tip Number 4
Apply through our website for the best chance of landing the job! We love seeing applications directly from candidates who are genuinely interested in joining our team. It shows initiative and commitment!
We think you need these skills to ace Office Administrator Part Time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience and skills that match the job description. We want to see how your past roles have prepared you for this Office Administrator position, so don’t hold back!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Be sure to mention your organisational skills and any experience with software applications, as these are key for us.
Show Off Your Communication Skills: Since effective communication is crucial for this role, make sure your application reflects your ability to convey information clearly. Whether it's in your CV or cover letter, we want to see your written communication skills in action!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at Hosieelectrical
✨Know Your Stuff
Before the interview, make sure you’re familiar with the job description and the company. Brush up on your knowledge of administrative tasks and any software mentioned, like Simpro. This shows you’re proactive and ready to hit the ground running.
✨Show Off Your Organisational Skills
During the interview, be prepared to discuss how you manage multiple tasks. Share specific examples from your past experience where you successfully juggled various responsibilities. This will highlight your organisational abilities and attention to detail.
✨Practice Your Communication
Since effective communication is key for this role, practice answering common interview questions clearly and confidently. You might even want to do a mock interview with a friend to refine your verbal skills and ensure you come across as professional and approachable.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the role or the company culture. This not only shows your interest but also gives you a chance to assess if the company is the right fit for you. Think about what’s important to you in a workplace!