At a Glance
- Tasks: Coordinate luxury weddings and events, ensuring exceptional guest experiences.
- Company: Join the prestigious Trump International Doonbeg, a luxury coastal property.
- Benefits: Enjoy birthday off, career progression, and education support.
- Other info: Fast-paced environment with opportunities for personal and professional growth.
- Why this job: Be part of a dynamic team creating unforgettable events in a stunning setting.
- Qualifications: Strong communication skills and a passion for event management required.
The predicted salary is between 30000 - 40000 £ per year.
A luxury property in a coastal setting offering world-class golf, spa, dining, and diverse conferences, meetings, incentives and special events. Responsible for acting as the information conduit between clients and operations, representing the luxury brand, driving sales and revenue through client satisfaction, and seeking new business opportunities.
Responsibilities
- Coordinate and manage luxury weddings, corporate events, and group bookings from initial enquiry through to successful execution and post-event follow-up.
- Work closely with the Sales & Marketing team to ensure a seamless transition from contract stage to event planning and delivery.
- Deliver exceptional guest and client experiences by maintaining professional communication throughout all stages of the booking journey.
- Liaise with Front Office, Food & Beverage, Accommodation, Spa, and Events to ensure flawless event execution.
- Maintain complete accuracy across all event management systems including accommodation blocks, function schedules, forecasting, billing, room allocations, and guest requirements.
- Prepare and distribute detailed Banqueting Event Orders (BEOs), event summaries, and function sheets in line with luxury brand standards and company timelines.
- Attend weekly operations and Food & Beverage meetings to present upcoming weddings, VIP events, and group functions.
- Prepare accurate quotations, contracts, invoices, and final billing documentation while ensuring all payment schedules and deposits are collected within company timelines.
- Welcome group leaders and VIP clients on arrival, ensuring all event details and expectations are exceeded.
- Build and maintain strong relationships with external suppliers, entertainment providers, florists, and event partners.
- Proactively troubleshoot and resolve operational challenges while maintaining exceptional service standards.
- Support the Sales & Marketing strategy by identifying opportunities for upselling, repeat business, and client retention.
- Assist with promotional campaigns, luxury showcases, wedding fairs, and networking events to drive brand awareness and revenue growth.
Wedding & Luxury Events Responsibilities
- Handle all wedding and luxury event enquiries with a polished, client-focused, and consultative approach reflective of a 5-star property.
- Conduct private resort tours and personalised consultations for prospective couples and event clients.
- Create bespoke proposals and tailored event presentations designed to maximise revenue while exceeding guest expectations.
- Manage wedding contracts, deposit schedules, and planning timelines with exceptional attention to detail.
- Ensure all wedding and event information is communicated clearly and efficiently across all hotel departments.
- Maintain accurate diary management, option dates, lead tracking, and follow-up procedures to maximise conversion opportunities.
- Analyse lost business opportunities and market trends to support future sales and marketing initiatives.
- Attend and represent the property at luxury wedding fairs, showcases, and industry networking events.
- Work collaboratively with operations teams to ensure every wedding and event is delivered to the highest luxury hospitality standards.
- Support brand positioning by ensuring all guest interactions reflect the reputation and service excellence of a 5-star resort environment.
Role Requirements
- Must be able to communicate freely and eloquently in both written and spoken English.
- A proactive, self-starter who is able to work within a team as well as individually.
- Excellent time management & organisational skills are essential.
- Must possess well-developed computer skills and enjoy a substantial amount of office-based computer work.
- Extreme attention to detail and ability to multitask in a fast-paced environment with a passion for events and continual department performance improvement.
- Must be able to work shifts, weekends, holidays and adhere to grooming policy and uniform standards.
Benefits
- Birthday Off: Celebrate your special day.
- Reward Recognition: Regular acknowledgement of your contributions.
- Career Progression: Opportunities to grow and advance your career.
- Education Support: Invest in your professional development.
- Social Events: Company-organized gatherings.
- Employee Assistance Programme: Support when you need it.
Experience, languages, and employment details:
- Experience: Required;
- Languages: English – Advanced;
- Employment: Full-time.
Sales & Events Executive employer: Hosco
At Trump International Doonbeg, we pride ourselves on being an exceptional employer, offering a vibrant work culture that celebrates luxury hospitality and personal growth. Our Sales & Events Executive role provides unique opportunities to coordinate high-profile events in a stunning coastal setting, while enjoying benefits such as career progression, education support, and regular recognition of your contributions. Join us to be part of a dedicated team that values excellence and fosters meaningful relationships with clients and colleagues alike.
StudySmarter Expert Advice🤫
We think this is how you could land Sales & Events Executive
✨Tip Number 1
Network like a pro! Attend industry events, wedding fairs, and local meet-ups to connect with potential clients and suppliers. The more people you know, the better your chances of landing that dream role.
✨Tip Number 2
Show off your personality! When you get the chance to meet hiring managers or potential clients, let your passion for events shine through. A genuine connection can make all the difference in a competitive field.
✨Tip Number 3
Follow up after meetings or events! A quick thank-you email or message can keep you top of mind. Plus, it shows you're proactive and serious about building relationships in the industry.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Let’s get you started on your journey!
We think you need these skills to ace Sales & Events Executive
Some tips for your application 🫡
Show Your Passion for Events:When you're writing your application, let your enthusiasm for events shine through! We want to see that you’re not just looking for a job, but that you genuinely love creating memorable experiences for clients.
Tailor Your Application:Make sure to customise your application to reflect the specific requirements of the Sales & Events Executive role. Highlight your relevant experience and skills that align with our luxury brand standards and the responsibilities outlined in the job description.
Be Clear and Concise:Keep your writing clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points if necessary to make your key achievements stand out!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity at Trump International Doonbeg.
How to prepare for a job interview at Hosco
✨Know the Luxury Brand Inside Out
Before your interview, make sure you research Trump International Doonbeg thoroughly. Understand their values, services, and what sets them apart in the luxury market. This will help you articulate how your skills align with their brand and demonstrate your genuine interest.
✨Showcase Your Event Management Skills
Prepare specific examples from your past experiences where you've successfully managed events or client relationships. Highlight your attention to detail and ability to multitask, as these are crucial for a Sales & Events Executive role. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Communicate Like a Pro
Since excellent communication is key in this role, practice articulating your thoughts clearly and confidently. You might even want to do a mock interview with a friend to refine your delivery. Remember, it’s not just about what you say, but how you say it!
✨Be Ready to Discuss Upselling Strategies
Think about ways you can contribute to the Sales & Marketing strategy by identifying upselling opportunities. Prepare to discuss how you would approach this in your role, as it shows you're proactive and focused on driving revenue while ensuring client satisfaction.
