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- Tasks: Support the CEO with high-level admin tasks and manage their busy schedule.
- Company: Join the Horticultural Trades Association, a leader in the green industry.
- Benefits: Enjoy a competitive salary, 30 days holiday, and great employee perks.
- Why this job: Make a real impact in a dynamic environment while developing your skills.
- Qualifications: Experience as an EA and strong organisational skills are essential.
- Other info: Flexible working options and a culture of collaboration await you.
The predicted salary is between 35000 - 38000 £ per year.
Are you a highly organised, proactive, and discreet professional? We are looking for an experienced Executive Assistant (EA) to provide high-level administrative support enabling the Chief Executive Officer (CEO) to focus on leadership and organisational priorities. This is primarily an EA role, with the opportunity to develop skills in governance and board support.
You will work closely with the CEO, Board and the Senior Leadership Team (SLT), maintaining confidentiality and professionalism at all times.
Your key responsibilities will include:
- Proactively manage the CEO’s diary, correspondence, and meetings efficiently.
- Support the CEO’s engagement with members to enhance the reputation of the HTA.
- Prepare briefing materials, reports, presentations, and talking points.
- Manage the calendar and lead on the administration and attendance of board and committee meetings, including scheduling, documentation, and minute-taking.
- Maintain confidential records and track actions and deadlines.
- Provide administrative support for the Board, President and CFO as required.
About you: This is a fantastic opportunity for someone who is organised, proactive, and thrives in a fast-paced environment, with the confidence and discretion to support an outward facing CEO in an innovative and transformative organisation. To be successful in this role you will have:
- Significant experience as an EA supporting a CEO, executive, or board in a similar fast paced organisation.
- Experience supporting governance processes and board-level administration.
- Highly organised, with excellent attention to detail.
- Strong written and verbal communication skills and the ability to learn quickly about our organisation and our processes.
- Discreet, professional, and trustworthy.
- Calm and confident manner with a can-do attitude.
- Effective stakeholder management within senior teams. A natural team player with the ability to build cross-group working relationships.
- Strong problem-solving skills, able to anticipate issues and propose solutions.
- Proactive, with the ability to make decisions and delegate appropriately.
- Advanced IT skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), document management systems, virtual meeting platforms, cloud-based collaboration tools, and board portal software.
- Comfortable learning and using new IT systems to improve efficiency and governance.
Desirable but not essential:
- Governance or company secretarial training (training will also be provided).
- Experience in a membership organisation.
The HTA is committed to embedding diversity, equity and inclusion into our culture and our talent processes. We believe in creating a workplace where our people are treated with dignity and respect, a workplace free of barriers or discrimination. We will make accommodations upon request for candidates wherever needed and practical throughout the hiring process.
Executive Assistant to CEO in Chilton employer: Horticultural Trades Association
Contact Detail:
Horticultural Trades Association Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to CEO in Chilton
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and engage with professionals on platforms like LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on articulating your experience and how it relates to the role of Executive Assistant, especially your organisational skills and discretion.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant to CEO in Chilton
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience as an EA. Use keywords from the job description to show that you understand what we're looking for!
Showcase Your Skills: Don’t just list your skills; give examples of how you've used them in previous roles. Whether it’s managing a busy diary or preparing reports, we want to see how you’ve made an impact!
Keep It Professional: Remember, this is a role supporting our CEO, so maintain a professional tone throughout your application. Show us you can be discreet and trustworthy right from the start.
Apply Early!: We review applications on a rolling basis, so don’t wait until the deadline! Get your application in through our website as soon as you can to increase your chances.
How to prepare for a job interview at Horticultural Trades Association
✨Know Your Stuff
Before the interview, make sure you thoroughly research the Horticultural Trades Association (HTA) and its mission. Understand their core values and how they relate to the role of Executive Assistant. This will help you demonstrate your genuine interest and alignment with their goals.
✨Showcase Your Organisational Skills
As an EA, being organised is key. Prepare examples from your past experiences where you successfully managed a busy schedule or handled multiple tasks simultaneously. Be ready to discuss how you prioritise tasks and maintain attention to detail under pressure.
✨Practice Discretion and Professionalism
Since this role involves working closely with the CEO and handling confidential information, be prepared to discuss how you maintain discretion in your previous roles. Share specific instances where you had to manage sensitive information and how you ensured professionalism at all times.
✨Engage with Questions
At the end of the interview, don’t shy away from asking insightful questions. Inquire about the CEO's vision for the HTA or how the organisation supports its members. This shows your proactive nature and genuine interest in contributing to their success.
