Procurement Officer in Leeds

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• Job Role

The Procurement Officer will support the Procurement Manager with development and delivery of a robust procurement function across the organisation.

The role will be responsible for managing supplier onboarding and due diligence, developing and maintaining an Approved Supplier List, supporting the implementation of procurement policies and procedures, and assisting with the introduction and administration of a Purchase Order (PO) process.

Working closely with Finance and operational teams, the postholder will help strengthen procurement governance, improve compliance, deliver value for money, and support continuous improvement in procurement practices.

Key Responsibilities

• Supplier Onboarding and Supplier Management
• Coordinate and manage the end-to-end supplier onboarding process.
• Undertake supplier due diligence checks, including financial, compliance, insurance, and policy reviews.
• Maintain accurate supplier records and documentation.
• Act as the primary point of contact for supplier setup and procurement‑related queries.
• Ensure supplier information remains up to date and compliant with organisational requirements.
• Approved Supplier List Management
• Develop, maintain, and administer the Approved Supplier List (ASL).
• Ensure all suppliers meet onboarding and due diligence requirements before approval.
• Conduct regular reviews of approved suppliers to assess suitability, compliance, performance and risk.
• Promote the use of approved suppliers across the organisation.
• Identify opportunities to rationalise supplier usage and improve procurement efficiency.
• Support the removal or suspension of suppliers where compliance or performance concerns are identified.
• Procurement Processes and Governance
• Support the development, implementation and continuous improvement of procurement policies, procedures and guidance.
• Maintain procurement records and supplier audit trails.
• Monitor compliance with procurement procedures and identify areas for improvement.
• Assist with quotation, tendering and contract award processes where required.
• Support the development of standard procurement documentation, templates and guidance materials.
• Work alongside Finance to implement and maintain a Purchase Order process.
• Stakeholder Support and Training
• Promote procurement best practice and value‑for‑money principles.
• Deliver training and support on procurement processes, procedures and systems.
• Build strong working relationships with internal stakeholders and suppliers.
• Encourage consistent and compliant procurement practices across all departments.
• Reporting and Continuous Improvement
• Produce procurement reports, management information and spend analysis.
• Monitor procurement activity and identify opportunities for efficiencies, savings and improved supplier performance.
• Support procurement projects and continuous improvement initiatives.
• Contribute to the ongoing development and maturity of the organisation's procurement function.

Person Specification

• Experience in procurement, purchasing, finance operations, supplier management or a related role.
• Experience managing supplier onboarding and maintaining supplier records.
• Strong organisational and administrative skills with excellent attention to detail.
• Experience supporting or improving business processes and procedures.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and stakeholder management skills.
• Good analytical and problem‑solving abilities.
• Proficient in Microsoft Office applications, particularly Excel.
• Ability to maintain accurate records and produce clear reports.
• Experience working with Sage Intacct, i Compleat or similar finance and procurement systems.
• Experience implementing or administering a Purchase Order system.
• Knowledge of procurement governance, supplier management and contract administration.
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