Head of Corporate Affairs and Executive Support in Crowborough

Head of Corporate Affairs and Executive Support

This varied and influential role will see you working closely with senior leaders and trustees to deliver an effective board secretariat function, maintain governance records, coordinate board and committee activity, support regulatory submissions and provide first-class executive support to the Chief Executive and Board.

• Leading and coordinating board and committee governance, including meeting schedules, papers, minutes and action tracking.
• Supporting the Chair, Chief Executive, Trustees and Executive Team with governance processes, board development and decision-making.
• Maintaining the Board Assurance Framework, decision registers, delegated authority records and governance documentation.
• Acting as a key point of contact for regulatory and statutory matters, including liaison with the Charity Commission, Companies House and legal representatives.
• Managing executive support activities, including diary and meeting management, key projects and oversight of the Executive Support Office.
• Line managing colleagues within the Executive Support Office, supporting performance, development and effective team working.

Main duties of the job

Are you an experiencedexecutive support professional who thrives at the heart of a purpose-led organisation? This is an exciting opportunity to play a pivotal role in supporting the Chair, Chief Executive, Board and Executive Team at Horder Healthcare, helping to ensure strong corporate governance, effective decision-making and the smooth running of our Corporate Office.

About us

Horder Healthcare has been committed to caring since 1954 when we were called 'The Horder Centre for Arthritis'. We've come a long way since then. Our consultants are amongst the most skilled, experienced and innovative in their field. Our staff love to work here, so it makes sense that our patient outcomes are in the top 99%.

We have grown into a multi-service healthcare provider, with hospitals in Crowborough and East Grinstead, and outreach clinics in Eastbourne and Seaford. We are committed to making a positive impact to the health of individuals and the communities in which we work.

Not only have we developed an international reputation for orthopaedic and musculoskeletal care, our partnership with The McIndoe Centre - the birthplace of pioneering plastic surgery treatments, means that we can deliver high-quality plastic, reconstructive, maxillofacial, ophthalmology and orthopaedic services from world-class consultants to an even greater number of people.

We know that our working lives are fundamental to emotional wellbeing. Our employees are as valuable to us as our patients and we see it as our duty to nurture an engaged and skilled workforce. To do this we ensure employees have access to training and development opportunities as well as being a flexible and diverse workplace.

We are committed to caring, and committed to you.

Job responsibilities

As Head of Corporate Affairs and Executive Support, you will provide high-quality advice and support across board governance, corporate governance, regulatory compliance and executive administration. You will be trusted to manage sensitive information, coordinate key governance processes and act as a professional ambassador for Horder Healthcare.

Person Specification

About You

• Educated to AS/A Level standard
• Demonstrable experience as a Personal Assistant at a senior level.
• Demonstrable experience of taking minutes at board-level and board committee level and delivering a secretarial role to each.
• An understanding of the regulatory requirements for the appointment and ongoing assessment of trustees/directors and the corresponding processes Charity Commission, CQC, Companies House.
• An understanding of the need to maintain a high level of confidentiality; and experience in the effective handling of highly sensitive/confidential information.
• Excellent organisational skills and the ability to effectively prioritise workload and multi task.
• Excellent communication skills both verbal and written.
• Be unflappable, with an ability to remain calm and unperturbed in a demanding office environment.
• Positive and professional approach; energetic and enthusiastic
• Flexible and willingness to try anything
• Have a proactive and questioning approach to work, keen to develop own understanding.
• Competent in all Microsoft Office applications, including managing multiple diaries via Microsoft Outlook, and confidence in using other software packages such as SharePoint.
• Demonstrable experience supporting a CEO, Chair and Board of Directors / Trustees
• Experience of running a board-level recruitment campaign, e.g. for Trustees and/or Chair, from initial engagement with the lead of the selection panel through to induction.
• Qualification in Business Administration or similar
• Experience of working in a healthcare environment
• Experience of taking verbatim minutes/notes

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.