Garden Administrator at Horatio’s Garden Cardiff

JOB ROLE

Salary: £10,028 (FTE £25,070)

Contract type/ hours: Part time, 15 hours per week, over 2 or 3 days

Closing date: Sunday 9 March 2025

Location: The Welsh Spinal Cord Injury and Neuro Rehabilitation Centre, University Hospital Llandough, Penlan Road, Llandough, CF64 2XX

We are seeking a friendly, organised, part time administrator, to provide support to the Head Gardener at our Wales Garden in Cardiff.

The Cardiff garden opened in 2022 as our sixth garden and has been beautifully designed by award winning designer Sarah Price.

Horatio’s Garden is a charity that creates and cares for beautiful gardens in NHS spinal injury centres. Leading garden designers develop the stunning sanctuaries for patients and their family and friends, creating an environment which becomes an integral part of their lives and care whilst spending many months in hospital.

The beautiful garden includes stunning naturalistic planting and a large garden room to give patients a warm sheltered place to enjoy the garden in all weathers. The garden also features a large glasshouse, where garden therapy sessions are held for patients, and a comfortable office for garden staff which looks out over the garden.

The Garden Administrator will join a team of seven other dedicated administrators across the charity’s existing projects. You will work closely with the Head Gardener and a team of volunteers to create a warm and welcoming space for patients and their visitors.

You will be responsible for the administration of the garden and coordination of the large group of volunteers. With the Head Gardener you will also arrange social events for patients, their families and visitors.

This role is a fantastic opportunity for a confident administrator who is efficient and organised, with great IT skills and a proactive, can-do attitude. You will need to be adaptable and friendly and happy working with volunteers and patients. An understanding of the healing benefits of gardens would be beneficial. We welcome informal enquiries.

The role is a part-time, salaried post for 15 hours a week based in the garden, with flexibility for overtime to cover when the Head Gardener is on leave or absent from the garden.

Key responsibilities include:

• Volunteer coordination, training and recruitment

• Support the Head Gardener with administrative duties

• Ensure the garden and buildings are presented to a high standard at all times

• Develop administration methods to support the efficient running of the garden

• Provide support in the planning and running of events in the garden

• Support visitors to the garden, booking in visits and assisting with garden tours

• Share in the upkeep and cleanliness of the kitchen and garden room

• Purchasing necessary supplies for the garden

• Collate the banking of donations and managing petty cash

• Support the sale of charity merchandise and replenish stock as required, with regular stock takes

• Ensure promotional leaflets and posters are tidy, up to date, stocked and on display

• Other duties to support the efficient running of the garden

Essential skills and experience required:

• Highly competent administrative experience, at least 2 years

• Excellent IT competence, agility and experience with using Microsoft 365 programmes, in particular Excel, Word, Outlook, Teams and SharePoint

• Excellent written and verbal communication skills, in person, over the phone and in writing

• Outstanding attention to detail, proactive, lots of initiative and drive

• Able to form positive working relationships with staff at all levels, key stakeholders and volunteers

• An adaptable and flexible attitude

• Approachable, friendly and the passion to advocate for the values of the charity

Desirable skills and experience:

• Experience of volunteer coordination and recruitment

• Experience of organising events and fundraising activities

• Bookkeeping

• Appreciation of gardens and their ability to heal

As a Charity we are committed to creating and promoting a culture that protects and preserves the welfare of the vulnerable people in our care. Our safer recruitment practices support this by ensuring that there is a consistent and thorough process of obtaining and evaluating information from and about candidates including criminal record checks, to ensure that all persons appointed are suitable to work for our Charity.

APPLICATION

Please write a one page covering letter, explaining why you would be suited to this role and send this along with your CV by clicking “Apply” now!

We are an equal opportunity employer and welcome applications from all sectors of society.

NOTE: DBS, medical and reference checks will be conducted as part of the recruitment process.