Office and Facilities Manager

Overview

We\’re seeking a proactive and highly organised Office & Facilities Manager to take ownership of the day-to-day operations of our office. Please note the location listed above is our registered address and not the location of this role. This is a part-time role with flexibility, ideal for someone who thrives on keeping things running smoothly and takes pride in maintaining a safe, functional, and welcoming workspace. We offer flexibility in how the 0.4 FTE is worked, with the required times being Monday and Wednesday mornings. These hours can be arranged as two full days or as four half days, to support a good work/life balance.

Responsibilities

• Health & Safety: Serve as the main point of contact for all health and safety matters; ensure onsite compliance with safety regulations; maintain accurate records related to health and safety; coordinate and manage PAT testing, fire safety (fire doors, alarms), and other compliance activities; arrange specialist advice or technical support when necessary.
• Facilities Management: Oversee the maintenance and smooth operation of the office environment and equipment; manage service repairs and liaise with contractors and service providers; project manage office changes; procure and install or facilitate installation of office furniture; coordinate utilities transfers and manage related service contracts; arrange and supervise building maintenance contracts.
• Procurement & Supplies: Order and manage office supplies; ensure timely procurement and inventory tracking for office essentials; manage supplier relationships and service agreements.
• Budgeting & Financial Administration: Maintain the facilities and office management budget; track and process related invoices; manage procurement records and contract documentation.
• Operations & Organisational Support: Handle incoming post; provide general support; ensure the overall office environment supports a productive and positive work culture.