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- Tasks: Join a dynamic team as an Administrator, handling procurement and supporting operations daily.
- Company: Be part of a well-established utilities business in Cardiff that's rapidly expanding.
- Benefits: Enjoy a competitive salary, 26 days holiday, and a supportive management team.
- Other info: Flexible working hours and a long-term career path await you!
- Why this job: This role offers variety, ownership, and the chance to influence key processes in a friendly environment.
- Qualifications: Experience in administration or operational support is preferred; Sage knowledge is a plus.
Location: Cardiff
Hours: Full-Time, Office-Based
Contract: Permanent
Be the operational engine of a growing, fast-paced business! We’re recruiting on behalf of a well-established and expanding utilities business based in Cardiff, looking to add a confident and capable Administrator to their team. This is a key role at the heart of the business and is perfect for someone who thrives on variety, takes pride in getting things right, and enjoys building strong working relationships.
This isn’t just admin- it’s an opportunity to take ownership of vital systems and processes, influence supplier relationships, and play a central role in keeping field and office operations running efficiently. If you’re organised, switched on, and ready for a role where your voice and ideas will be heard, this could be exactly what you’re looking for.
What you’ll be doing:
- This is a hands-on, problem-solving role where no two days are the same.
- Working closely with the Office Manager, you’ll handle procurement, coordinate accommodation and materials for field workers, and ensure systems and documentation are kept in excellent order.
- Raise and track purchase orders.
- Source and negotiate with suppliers, securing competitive quotes.
- Manage supplier relationships and resolve delivery issues.
- Use Sage to process invoices and monitor costs.
- Coordinate accommodation bookings for field teams.
- Support ISO 9001 and 45001 systems – training provided.
- Maintain internal documentation and assist with audits.
- Keep operations moving by staying one step ahead.
We’d love to hear from you if you:
- Have experience in purchasing, plant hire, administration or operational support.
- Can juggle tasks with ease, stay calm under pressure, and keep things moving.
- Are confident communicating with suppliers and team members alike.
- Have working knowledge of Sage or are willing to learn.
- Understand purchase order and invoice processes.
- Are proactive, reliable and detail-focused.
- Prefer working on-site in a friendly, team-oriented environment.
- Are looking to build a long-term career with a company that values loyalty and growth.
Why join?
- Competitive starting salary of £27,000 – rising to £28,000 after probation.
- 26 days holiday plus bank holidays – with a two-week Christmas shutdown.
- Supportive and approachable management team.
- Full training provided on internal systems and ISO procedures.
- Long-term career path with a growing company.
- No two days the same - a genuine opportunity to make the role your own.
Working hours and environment:
- Office-based in Cardiff.
- Team of 7 in the office, 15 field staff on sites across the region.
- Monday to Friday.
- Flexible lunch break and staggered start times between 8am and 5pm.
How to apply:
We’re shortlisting now, and interviews will begin shortly. If you’re looking for a role that’s busy, varied, and full of opportunity – this is it.
Administrator employer: Hoop Recruitment
Contact Detail:
Hoop Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarise yourself with the utilities industry and the specific challenges it faces. This knowledge will help you demonstrate your understanding of the role's importance during any discussions or interviews.
✨Tip Number 2
Network with current or former employees of the company on platforms like LinkedIn. Engaging with them can provide insights into the company culture and expectations, which you can leverage in your conversations.
✨Tip Number 3
Prepare to discuss your organisational skills and how you've successfully managed multiple tasks in previous roles. Use specific examples that highlight your ability to stay calm under pressure and keep operations running smoothly.
✨Tip Number 4
Show enthusiasm for learning new systems, especially Sage and ISO procedures. Expressing a willingness to adapt and grow within the role can set you apart from other candidates.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, purchasing, or operational support. Use keywords from the job description to demonstrate that you understand the role and its requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to juggle multiple tasks. Mention specific examples of how you've successfully managed supplier relationships or handled procurement in previous roles.
Highlight Relevant Skills: Emphasise your proficiency with systems like Sage, as well as your understanding of purchase order and invoice processes. If you're willing to learn, mention this too, as it shows your proactive attitude.
Show Enthusiasm for the Role: In your application, express your excitement about the opportunity to work in a fast-paced environment and your desire to contribute to the team. Highlight your commitment to building a long-term career with the company.
How to prepare for a job interview at Hoop Recruitment
✨Show Your Organisational Skills
As an Administrator, you'll need to demonstrate your ability to juggle multiple tasks. Prepare examples of how you've successfully managed various responsibilities in previous roles, highlighting your organisational skills and attention to detail.
✨Familiarise Yourself with Sage
Since the role involves using Sage for processing invoices, it's beneficial to have a basic understanding of the software. If you're not already familiar, consider watching tutorial videos or reading up on its functionalities to show your willingness to learn.
✨Prepare for Supplier Interaction
You'll be communicating with suppliers regularly, so think about your past experiences in negotiating or managing supplier relationships. Be ready to discuss how you handle delivery issues and maintain professional communication.
✨Emphasise Your Problem-Solving Abilities
This role is all about keeping operations running smoothly. Prepare to share specific examples of challenges you've faced in previous jobs and how you resolved them. This will showcase your proactive approach and ability to think on your feet.