Office & Facilities Coordinator
We are supporting a well–established international organisation to recruit an Office & Facilities Coordinator for their London head office on a temporary ongoing basis. This role is suited to someone who enjoys creating a well‑organised, welcoming, and efficient workplace environment.
Key Responsibilities
- Facilities & Office Management
- Liaise with facilities providers, cleaning teams and maintenance contractors.
- Support planned preventive maintenance and facilities inspections.
- Manage office supplies, stationery and kitchen consumables.
- Ensure the office environment is safe, well‑maintained and fully operational.
- Assist with ordering workplace equipment where required.
- Health & Safety Support
- Support health & safety compliance across the office.
- Assist with fire safety checks, audits and documentation.
- Ensure notices and safety information are kept up to date.
- Support first aid and fire marshal arrangements within the office.
- Visitor & Workplace Experience
- Manage reception duties and welcome visitors.
- Coordinate meeting rooms, AV equipment and catering requirements.
- Support internal meetings and office events.
- Assist with general office logistics.
- Administration & Systems Support
- Process purchase orders and invoices using internal systems.
- Support basic IT setup for workstations where required.
- Manage post, deliveries and courier services.
- Maintain accurate office records and documentation.
About You
- Experience in facilities coordination, office management or workplace support roles.
- Experience managing office suppliers and contractors.
- Experience in health & safety administration or compliance support.
- Delivering excellent internal customer service.
Desired Skills & Attributes
- Strong organisational and multitasking skills.
- Excellent communication and relationship‑building abilities.
- Good working knowledge of Microsoft Office (Word, Excel, Outlook, Teams).
- A proactive and problem‑solving approach.
Benefits
Competitive hourly rate of £16–£18, holiday pay and full‑time working days from Monday to Friday. Temporary ongoing contract.
