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- Tasks: Join us as a Business Administrator, handling invoicing, data input, and customer queries.
- Company: We're a forward-thinking Traffic Management business in the South of England, part of the BUKO Group.
- Benefits: Enjoy flexible working options and a supportive team environment.
- Why this job: Be part of a growing company that values innovation and teamwork while making a real impact.
- Qualifications: Previous invoicing experience and strong communication skills are essential; GCSEs in English and Maths required.
- Other info: Located in Lower Weare, Somerset; salary negotiable based on skills and experience.
The predicted salary is between 28800 - 43200 £ per year.
We are a progressive Traffic Management business (part of the BUKO Group) based in the South of England offering a wide range of traffic management schemes and expertise. We use the latest technology (EVO series Pike system) to help to keep traffic disruption to a minimum, we provide professional and safe Traffic Management systems and we are ISO9001, ISO14001, ISO45001, Achilles, Constructionline, SafeContractor and Acclaim certificated.
Due to the growth of the business, we are looking to recruit a Business Administrator to work in our Somerset depot. You will play an important role liaising with Supervisors, Managers, Clients, Suppliers, Operatives and other team members.
Duties will include:
- General office day to day administration tasks
- Raising Sales invoices, inputting onto customer portals
- Data input on sales / workflow system
- Ordering stock/supplies, reconciling receipts, delivery dockets with purchase orders, processing purchase invoices
- Recording and monitoring holidays and sickness
- Administration of depot equipment ie damage reports, arranging annual inspections/servicing for fire extinguishers, PAT testing
- PPE ordering/stock control
- Issuing and monitoring assets eg. mobile phones, radios/body cameras, depot equipment
- Providing Operational support to the depot
- Processing induction paperwork for new starters
- Dealing with Customer queries and sales requests
- Liaising with other departments i.e. Accounts, Fleet, HR, Recruitment.
Ideal Candidate:
- Must have previous invoicing experience
- Desirable to have previous experience processing timesheets
- Minimum of English and Maths GCSE at grades A to C (or equivalent) and be proficient in Excel, Word
- Meticulous attention to detail working with a high level of accuracy
- Organised with the ability to work independently and works well under pressure
- Previous experience of working within accounts would be an advantage
- Must have excellent written and verbal communication skills
- Experience in dealing with customer and supplier enquiries in a professional manner
- Has a positive, flexible, and can do attitude
- Works well as part of a small operational office team.
This role is based in Lower Weare Somerset, therefore it is necessary for applicants to be located in or around this area. Flexible working is to be agreed.
Salary Negotiable Depending On Skills And Experience.
To be considered for this role, please apply today!
Diversity and Inclusion
We are an equal opportunity employer; we are committed to diversity and inclusion. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity or national origin.
Business Administrator employer: Hooke Highways Ltd
Contact Detail:
Hooke Highways Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator
✨Tip Number 1
Familiarise yourself with the traffic management industry and the specific technologies we use, like the EVO series Pike system. Showing that you understand our operations will demonstrate your genuine interest in the role.
✨Tip Number 2
Highlight your organisational skills and ability to work under pressure during any informal conversations or interviews. We value candidates who can manage multiple tasks efficiently, so be ready to share examples from your past experiences.
✨Tip Number 3
Prepare to discuss your experience with invoicing and data input, as these are crucial for the Business Administrator role. Be specific about the systems you've used and how you've ensured accuracy in your work.
✨Tip Number 4
Network with current employees or others in the traffic management field. This can provide insights into our company culture and expectations, which can be beneficial when you apply through our website.
We think you need these skills to ace Business Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in invoicing and administration. Use keywords from the job description to demonstrate that you meet the requirements.
Craft a Strong Cover Letter: Write a cover letter that showcases your attention to detail and organisational skills. Mention specific examples of how you've successfully managed similar tasks in previous roles.
Highlight Relevant Skills: Emphasise your proficiency in Excel and Word, as well as your communication skills. Provide examples of how you've used these skills in a professional setting.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your meticulous attention to detail, which is crucial for this role.
How to prepare for a job interview at Hooke Highways Ltd
✨Showcase Your Invoicing Experience
Since previous invoicing experience is a must for this role, be prepared to discuss your past experiences in detail. Highlight specific examples of how you managed invoices, dealt with discrepancies, and ensured accuracy.
✨Demonstrate Attention to Detail
This position requires meticulous attention to detail. During the interview, provide examples of how you've maintained high levels of accuracy in your previous roles, especially when handling data input or processing purchase invoices.
✨Communicate Effectively
Excellent written and verbal communication skills are essential. Practice articulating your thoughts clearly and concisely, and be ready to demonstrate how you've successfully handled customer and supplier enquiries in a professional manner.
✨Emphasise Your Organisational Skills
As a Business Administrator, you'll need to be organised and able to work independently. Share examples of how you've managed multiple tasks or projects simultaneously, and how you prioritised your workload under pressure.
