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- Tasks: Support the CEO and team with admin tasks, event planning, and office management.
- Company: Join a vibrant global marketing agency that fuels B2B success and creativity.
- Benefits: Enjoy hybrid working, team events, and a fun, collaborative culture.
- Why this job: Be part of a fast-growing team where your contributions directly impact success and growth.
- Qualifications: 2+ years in Office Management/PA roles; agency or B2B experience preferred.
- Other info: Work in a dynamic environment with clear progression paths and a focus on team enjoyment.
The predicted salary is between 36000 - 60000 £ per year.
Leading Marketing Agency in London is looking for a strong PA with skills in email and diary management, primarily supporting Directors, along with office administration and management. A background in a B2B agency would be advantageous.
This role is hybrid (3 days in the office / 2 days at home) and involves working in a fast-growing, young, and energetic business with a collaborative culture across teams including Strategy, Marketing & Communications, Business Development, and Data & CRM.
A Snapshot of the Role:
- Executive support to the CEO – email management, diary management, travel management
- Team travel bookings
- Organising team events and team nights
- Organising summer parties and Christmas parties
- IT set-up and ordering new laptops
- IT support for the business including managing Office 365 and Google accounts
- Manage office maintenance and day-to-day issues
- Manage relationship with office cleaner
- Answer the phone and meet and greet visitors
- Manage the hiring of office space to external guests
- Arrange birthday cakes and cards for team members
- Recruitment support – scheduling interviews and meeting room bookings
- General data entry, typing, and presentation creation
- Scheduling team training sessions and monthly internal client meetings
- Proposal creation and marketing support to the Marketing Director
- Update the monthly target board
- Preparing contracts and kick-off emails for new clients
- Meeting minutes and follow-ups
- Managing team requirements and preparing documents
- Ordering Amazon and office supplies
- Sainsbury’s and bar ordering
Experience:
- 2 years+ in an Office Management/PA/team support role
- Background in Agency, B2B, or Marketing is a big plus
- Must be able to work in London 3 days a week
- Organised, personable, and keen to be at the heart of the business
They work closely together in multi-discipline teams, so spending time together in the office is important for creativity and collaboration.
Office Manager & PA - Global Marketing Agency - London / Hybrid employer: Honor Search Ltd
Contact Detail:
Honor Search Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager & PA - Global Marketing Agency - London / Hybrid
✨Tip Number 1
Familiarise yourself with the company's culture and values. Since they emphasise a fun and collaborative environment, showcasing your personality and enthusiasm during any interactions can help you stand out as a great fit for their team.
✨Tip Number 2
Network with current or former employees of the agency on platforms like LinkedIn. This can provide you with insider knowledge about the role and the company, and may even lead to a referral, which can significantly boost your chances of landing the job.
✨Tip Number 3
Prepare to discuss your organisational skills and experience in managing multiple tasks. Given the variety of responsibilities in this role, being able to demonstrate how you've successfully juggled similar duties in the past will be crucial.
✨Tip Number 4
Showcase your tech-savviness, especially with tools like Office 365 and Google accounts. Being comfortable with these platforms is essential for the role, so be ready to discuss your experience and any relevant projects where you've used them effectively.
We think you need these skills to ace Office Manager & PA - Global Marketing Agency - London / Hybrid
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and PA roles. Emphasise skills like email and diary management, as well as any experience in a B2B or marketing agency setting.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to support a team. Mention specific examples of how you've successfully managed multiple tasks and contributed to a positive office culture.
Highlight Relevant Experience: In your application, focus on your previous roles that involved executive support, team coordination, and event planning. Use bullet points to clearly outline your responsibilities and achievements in these areas.
Show Enthusiasm for Company Culture: Research the company’s culture and values. In your application, express your excitement about working in a collaborative and energetic environment, and how you can contribute to maintaining a fun workplace.
How to prepare for a job interview at Honor Search Ltd
✨Showcase Your Organisational Skills
As an Office Manager and PA, your ability to stay organised is crucial. Prepare examples of how you've successfully managed diaries, coordinated events, or handled multiple tasks simultaneously in previous roles.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. Be ready to discuss how you've managed email correspondence, liaised with team members, and ensured smooth communication between departments in past positions.
✨Familiarise Yourself with the Company Culture
This agency values a fun and collaborative culture. Research their values and be prepared to discuss how you can contribute to maintaining a positive work environment while supporting the team.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you've had to manage unexpected challenges, such as last-minute travel changes or urgent office issues, and how you resolved them.
