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- Tasks: Manage office operations, support the CEO and MD, and coordinate team events.
- Company: Join a vibrant global B2B marketing agency with an amazing culture in London.
- Benefits: Enjoy a hybrid work model, team socials, and a supportive environment.
- Why this job: Perfect for multitaskers who thrive in fast-paced settings and want to make an impact.
- Qualifications: Experience as an Office Manager or PA/EA, with strong organisational and communication skills.
- Other info: Opportunity to work with a dynamic team of 65 staff and grow your career.
The predicted salary is between 36000 - 60000 £ per year.
The Office Manager and PA will be responsible for ensuring the smooth operation of the office, managing supplies, organising team events, scheduling meetings, booking travel, and providing comprehensive PA support to the CEO and MD.
This role requires exceptional organisational skills, attention to detail, and the ability to multitask effectively in a fast-paced setting.
Key Responsibilities- Personal Assistant Duties
- Provide comprehensive PA support to the CEO and MD, including managing calendars, emails, travel and correspondence.
- Handle confidential information with discretion and professionalism.
- Assist with personal tasks and errands as needed.
- Work at ease across time zones when the CEO and MD are travelling, ensuring they have everything they need for their days in their respective time zones before logging off in the UK.
- Office Management
- Oversee day-to-day office operations to ensure efficiency and productivity.
- Manage office supplies inventory and place orders as needed.
- Coordinate maintenance and repairs for office equipment and facilities.
- Implement and maintain office policies and procedures.
- Serve as the primary point of contact for office-related inquiries.
- Team Support
- Organise and coordinate team events, including meetings, workshops, socials, summer parties and Christmas parties.
- Assist with onboarding new employees and ensuring they have the necessary resources and IT set-up.
- Work with their IT management firm to troubleshoot IT issues within the team and ensure they are resolved in a timely manner.
- Facilitate communication and collaboration among team members.
- Meeting and Travel Coordination
- Schedule and manage appointments, meetings, and conference calls for the CEO and MD.
- Arrange travel accommodations, including flights, hotels, and transportation.
- Prepare itineraries and ensure all travel arrangements are confirmed.
- Administrative Support
- Prepare and edit documents, reports, and presentations.
- Conduct research and compile data for various projects.
- Manage filing systems and ensure documents are organised and accessible.
- Proven experience as an Office Manager, PA/EA or similar role.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- Comfortable with technology and using a range of business tools and platforms.
- Ability to work independently and as part of a team.
- High level of discretion and professionalism.
- Proficiency in Microsoft Office Suite, Xero, Navan and Monday.com highly desired.
- Experience in a B2B marketing agency or fast-growing business.
- Familiarity with project management tools and software.
- Strong problem-solving skills and ability to adapt to changing priorities.
Office Manager & PA/EA - Global Marketing Agency - London / Hybrid employer: Honor Search Ltd
Contact Detail:
Honor Search Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager & PA/EA - Global Marketing Agency - London / Hybrid
✨Tip Number 1
Familiarise yourself with the tools mentioned in the job description, like Microsoft Office Suite and project management software. Being tech-savvy will not only help you stand out but also show that you're ready to hit the ground running.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to multitask effectively in a fast-paced environment.
✨Tip Number 3
Research the company culture and values of the global marketing agency. Tailoring your approach to align with their culture can make a significant difference in how you present yourself during any interviews or discussions.
✨Tip Number 4
Network with current or former employees of the agency on platforms like LinkedIn. Gaining insights from them can provide you with valuable information about the role and the team dynamics, which you can use to your advantage.
We think you need these skills to ace Office Manager & PA/EA - Global Marketing Agency - London / Hybrid
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Office Manager or PA/EA. Emphasise your organisational skills, attention to detail, and any experience with diary management and travel coordination.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company culture. Mention specific examples of how you've successfully managed office operations or supported executives in previous roles.
Highlight Technical Proficiency: Since the role requires being tech-savvy, mention your proficiency with tools like Microsoft Office Suite, Xero, and any project management software you’ve used. This will demonstrate your ability to adapt to their systems.
Showcase Soft Skills: In your application, emphasise your communication skills and ability to work under pressure. Provide examples of how you've handled confidential information and maintained professionalism in challenging situations.
How to prepare for a job interview at Honor Search Ltd
✨Showcase Your Organisational Skills
As an Office Manager and PA, your ability to organise is crucial. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles. This will demonstrate your capability to handle the fast-paced environment of a global marketing agency.
✨Familiarise Yourself with Relevant Tools
Since proficiency in tools like Microsoft Office Suite, Xero, and Monday.com is preferred, make sure you brush up on these platforms. If possible, mention any specific experiences you've had using these tools during the interview to show you're tech-savvy and ready to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to adapt to changing priorities. Think of scenarios where you've had to troubleshoot issues or manage unexpected changes, and be ready to discuss how you handled them effectively.
✨Demonstrate Discretion and Professionalism
Given the nature of the role, you'll be handling confidential information. Be prepared to discuss how you've maintained discretion in past positions. Sharing specific examples will help convey your professionalism and reliability to the interviewers.
