An opportunity has become available to work within our dataadmin team.
The successful applicant will undertake a wide range ofadministrative duties such as processing of information (electronic and hardcopy) to patient medical records with accuracy in a timely manner. Followingpractice protocols and procedures to recall patients for their long-termcondition annual reviews. The candidate will also be fully trained to supportthe reception team to cover holidays and absence to provide excellent customerservice to our patients.
Previous experience of working with the NHS or a GP Practiceusing the SystmOne clinical system is desirable but not essential as training willbe given to the right candidate.
Main duties of the job
Your main duties will be to work alongside the Data Adminteam to scan and attach clinical letters and correspondence from hospitals andother services onto the patients electronic medical record.
To review the monthly chronic disease registers and recallpatients and invite them to attend for an appointment.
Undertake a variety of Information Technology (IT) dutiessuch as updating the Practices website and monitoring our social media accountalong with reporting and resolving minor IT issues.
You will also receive training on reception to coverholidays and absences and project a positive and friendly image to patients
The post-holder will be expected to undertake training,which is appropriate and relevant, to enhance and progress their role withinthe Practice.
About us
We are a friendly, approachable, forward-thinking practicecommitted to providing high quality medical service.
We have an excellent team of doctors, advanced clinical practitioners,nurses, health care assistants and administrative staff working to give you thebest service.
We also work closely with the district nursing and healthvisitor teams which allows us to provide high quality care for our patients.
Job responsibilities
The duties and responsibilities to be undertaken by thepractice administrative team will be varied dependent on current and evolvingpractice workload and staffing levels.
To receive hospital letters electronically or via the postand to be able to scan and attach the documents onto the patients medicalrecord accurately and efficiently.
To be able to read the document attached and identify if anyactions are to be taken and assign to the relevant clinician in the correcttimescale following practice procedures.
Read code letters attached to the patients medical recordfollowing practice protocol.
Notify patients via text, letter or telephone call to invitethem to book an appointment for their annual review.
Manage information on our Honley Surgerys website andFacebook page.
To be confident with all functions of the clinical systemsand bespoke computer software used in the Practice.
To report and resolve any faults and IT issues to SystmOne orthe NHS IT.
To be familiar with SystmOne functionality to be able to add,amend and create self-populating templates, letters and electronic referralforms.
To digitalise patients medical records by scanning theirLloyd George paper notes onto the database.
Person Specification
Qualifications
- Experience of administrative duties
- Experience of working with the general public
- Experience of working in a healthcare setting
- Excellent communication skills (written and oral)
- Effective time management (planning and organising)
- Strong IT skills
- Ability to work as a team member and autonomously
- Good interpersonal skills
- Ability to follow policies and procedures
- Ability to work under pressure
- Experience of working in a healthcare setting
- EMIS/SystmOne user skills
- Forward thinker
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Data Administrator 24.5 hours in Holmfirth employer: Honley Surgery
Honley Surgery is an excellent employer, offering a supportive and collaborative work environment for salaried GPs. With ongoing clinical support through bi-weekly meetings and protected time, as well as opportunities for professional growth in a training practice, employees can thrive while providing high-quality patient care in a picturesque village setting just outside Huddersfield.
