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- Tasks: Support senior management with administrative tasks and project delivery in a fast-paced environment.
- Company: Join Honeycomb, a dynamic partner of a prestigious organisation in Belfast city centre.
- Benefits: Enjoy a competitive salary, private medical insurance, 25 days holiday, and exciting corporate perks.
- Why this job: Be part of a welcoming team that values employee wellbeing and offers growth opportunities.
- Qualifications: Previous experience as a Personal Assistant or in a senior support role is essential.
- Other info: Contact Caoimhe at Honeycomb for more details or to discuss your application.
The predicted salary is between 25000 - 29000 £ per year.
Honeycomb is excited to be partnering with a prestigious and well – regarded organisation to find a talented Personal Assistant to join their dynamic and welcoming team in Belfast city centre.
Your Package/Benefits:
- Salary £29,000 – £33,000 dependant on experience
- Private Medical Insurance
- 25 days holiday + 13 STAT
- 10% Pension contribution
- Life Assurance
- Income Protection
- Salary Sacrifice Options – Including the Tech Scheme and Cycle to Work Scheme.
- Affinity Partnerships – Discounts and offers with local organisations
- Health & Wellbeing – Annual events focused on supporting employee wellbeing.
Person Specification:
- Previous experience as a Personal Assistant or in a senior support role, reporting directly to senior management in a private or public sector organisation, or professional body, with proven sensitivity, discretion, and confidentiality
- Strong competence in the use and development of audio-visual platforms (e.g. Zoom, Microsoft Teams
- Experience supporting the delivery of presentations and projects, often within challenging timeframes
- Experience of document management, including preparing, collating, and distributing agendas and papers for Committees, Boards, or Senior Management Team meetings in a busy environment
- Experience managing correspondence, handling routine and urgent responses, ensuring follow-up, and maintaining accurate records and files
- Experience maintaining and updating online Customer Relationship Management (CRM) systems, such as Microsoft Dynamics
- Experience creating and maintaining both hard copy and electronic records, including spreadsheets, and improving existing systems
- High level of competence in Microsoft Office packages (Word, Outlook, Excel, PowerPoint)
- Experience of audio typing or digital dictation typing
- Knowledge of data protection legislation and its practical application in an office environment
Desirable Criteria
- Experience working at senior level in an administrative or secretarial role, including prioritising workloads within a private or public sector organisation, or professional body
- Experience using additional software packages such as DecisionTime (One Advanced) or OneDrive
- Knowledge and experience of ISO or equivalent quality management standards in a busy office environment
To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Caoimhe at Honeycomb on 028 9620 7050. If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all. Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs. #J-18808-Ljbffr
Personal Assistant employer: Honeycomb
Contact Detail:
Honeycomb Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the specific audio-visual platforms mentioned in the job description, like Zoom and Microsoft Teams. Consider taking a short online course or tutorial to enhance your skills, as this will show your commitment and readiness to hit the ground running.
✨Tip Number 2
Network with current or former Personal Assistants in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you tailor your approach during interviews.
✨Tip Number 3
Brush up on your document management skills, especially in preparing agendas and papers for meetings. Practising how to organise and present information clearly will be beneficial, as these tasks are crucial in a Personal Assistant role.
✨Tip Number 4
Demonstrate your understanding of data protection legislation during your discussions. Being knowledgeable about how to handle sensitive information will set you apart and show that you take confidentiality seriously.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or in a senior support role. Emphasise your skills in document management, audio-visual platforms, and Microsoft Office packages, as these are crucial for the position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the organisation. Mention specific experiences that demonstrate your ability to handle sensitive information, manage correspondence, and support senior management effectively.
Highlight Relevant Skills: In your application, clearly outline your competencies in using CRM systems, managing documents, and your proficiency with audio typing or digital dictation. These skills are essential for the Personal Assistant role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is vital for a Personal Assistant position.
How to prepare for a job interview at Honeycomb
✨Showcase Your Experience
Be prepared to discuss your previous roles as a Personal Assistant or in senior support positions. Highlight specific examples where you demonstrated sensitivity, discretion, and confidentiality while supporting senior management.
✨Demonstrate Technical Proficiency
Since the role requires strong competence in audio-visual platforms and Microsoft Office, be ready to talk about your experience with tools like Zoom, Microsoft Teams, and document management systems. Consider bringing examples of presentations or projects you've supported.
✨Organisational Skills are Key
The ability to manage correspondence and maintain accurate records is crucial. Prepare to explain how you prioritise workloads and handle urgent responses, especially in busy environments. Use specific instances to illustrate your organisational skills.
✨Understand Data Protection
Familiarity with data protection legislation is important for this role. Brush up on relevant laws and be ready to discuss how you've applied them in previous positions, ensuring confidentiality and compliance in your work.
