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For Companies At a Glance
- Tasks: Support daily operations, manage meetings, and assist with events in a busy law firm.
- Company: Join a well-established legal firm known for its professionalism and supportive environment.
- Benefits: Enjoy a lucrative pension, holiday package, and a full-time office-based role.
- Why this job: Gain valuable experience in a dynamic setting while enhancing your organisational skills.
- Qualifications: 5 GCSEs or equivalent in English and Maths; previous office experience preferred.
- Other info: Full-time hours are Monday to Friday, with flexible start times.
The predicted salary is between 28800 - 43200 £ per year.
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Honeycomb is delighted to be working in partnership with a well-established legal firm to recruit an experienced Office Operations Assistant
The Job
We are currently looking for an experienced Office Operations Administrator ideally someone with facilities or events experience, to join a well-established law firm supporting the wider office environment. The role involves a broad range of responsibilities, that will provide day-to-day administrative support to ensure the smooth running of a busy firm.
- Full time Office Based
- Monday to Friday (8-5 OR 8:30-5:30)
- Lucrative pension and holiday package
Key Responsibilities
- Greet, register, and direct all clients and visitors; handle telephone calls, voicemail messages, and email enquiries professionally.
- Maintain a clean, well-presented reception area and oversee the set-up and upkeep of meeting rooms and private offices.
- Manage meeting room bookings, ensuring AV/IT, catering, and other requirements are arranged in advance.
- Coordinate venue hire and support private events and internal functions.
- Monitor office security procedures, including visitor logbooks and badge issuance.
- Handle all incoming/outgoing mail, packages, and courier services in line with office procedures.
- Manage car parking allocations for visitors and team members.
- Order and replenish office supplies, stationery, and refreshments; arrange flowers, gifts, or other special requests.
- Liaise with photographers, makeup artists, and staff for professional headshots.
- Support the team with travel and accommodation bookings for visitors and staff.
- Collaborate with the PA and Office Operations Assistant, providing cover when needed.
- Assist with event coordination, meeting preparation (e.g. agendas, papers, presentations), and general office management tasks.
The Person
- 5 GCSE\’S or Equivalent A-C in English and Maths
- High level of computer literacy
- Previous experience working in an office operations/administrative role ideally in a professional services background
- Ability to take instructions and participate in any required ad-hoc projects
- Excellent time-management and organisational skills
- Able to work within a team as well as own initiative
- Able to work to tight deadlines in a busy environment
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Office Operations Assistant employer: Honeycomb
Contact Detail:
Honeycomb Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Operations Assistant
✨Tip Number 1
Familiarise yourself with the specific operations of a legal firm. Understanding the unique environment and requirements of a law office can give you an edge in interviews, showing that you're not just any Office Operations Assistant but one who is ready to hit the ground running.
✨Tip Number 2
Network with professionals in the legal field. Attend industry events or join relevant online groups to connect with people who work in law firms. This can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Highlight your organisational skills through examples from previous roles. Be prepared to discuss how you've managed multiple tasks, such as coordinating events or handling office supplies, to demonstrate your ability to thrive in a busy environment.
✨Tip Number 4
Research common software and tools used in office operations within legal firms. Being knowledgeable about these systems can set you apart, showing that you're proactive and ready to adapt quickly to their processes.
We think you need these skills to ace Office Operations Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office operations and administration. Emphasise any previous roles where you managed facilities, events, or provided administrative support in a professional environment.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your skills and experiences align with the needs of the law firm, particularly in managing client interactions and supporting office operations.
Showcase Your Skills: In your application, clearly demonstrate your high level of computer literacy and organisational skills. Provide examples of how you've successfully managed multiple tasks or projects in a busy environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Operations Assistant role.
How to prepare for a job interview at Honeycomb
✨Showcase Your Organisational Skills
As an Office Operations Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised events or managed office supplies, highlighting your time-management skills.
✨Familiarise Yourself with the Firm
Research the law firm you're interviewing with. Understand their values, culture, and any recent news. This will not only help you tailor your answers but also show your genuine interest in the role and the company.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing a busy reception or coordinating an event. Think of relevant scenarios from your previous roles and be ready to discuss how you approached them.
✨Demonstrate Professional Communication
Since the role involves interacting with clients and visitors, it's crucial to exhibit strong communication skills. Practice speaking clearly and confidently, and be prepared to discuss how you handle phone calls and emails professionally.
