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- Tasks: Join a dynamic legal team managing diaries, client communications, and legal documents.
- Company: Be part of a prestigious legal firm known for its expertise in real estate law.
- Benefits: Enjoy hybrid working, 23 days holiday, private health insurance, and a cycle to work scheme.
- Why this job: Gain valuable experience in a supportive environment while contributing to impactful legal projects.
- Qualifications: Must have experience as a Legal Secretary or PA with strong organisational and communication skills.
- Other info: Flexible working hours during busy periods and opportunities for professional growth.
The predicted salary is between 30000 - 42000 £ per year.
Honeycomb is thrilled to be partnering with a prestigious and well-established legal firm in the search for an experienced Legal PA to join their busy Belfast team.
This position sits within a well-established Real Estate team, that works across all stages of the property lifecycle. The team covers a wide range of areas, including planning, environmental matters, real estate finance, and property disputes. They have experience in sectors such as construction, development, energy, infrastructure, hotels and leisure, investment, landlord and tenant matters, and real estate tax.
Key Responsibilities
- Diary and meeting management: Scheduling appointments, coordinating meetings, and handling logistics such as refreshments and conference calls.
- Opening and closing files, keeping digital records updated, managing inboxes, and responding to urgent emails.
- Acting as a contact point for clients, taking messages, and handling basic enquiries professionally.
- Working with other secretaries to provide smooth support, including cover for holidays and sick leave.
- Helping with financial tasks like creating WIP and debt reports, and supporting the billing process.
- Managing legal documents and correspondence from drafting to delivery, including working with Document Specialists.
- Preparing onboarding paperwork such as engagement letters, conflict checks, and AML documentation.
- Updating contact databases (e.g. InterAction), supporting marketing and business development, and assisting with events.
- Booking travel and preparing related materials.
- Ordering and managing property and legal searches through systems like TM Group and Land Registry.
- Taking on extra tasks and working flexibly, including outside normal hours during busy times.
Your Package/Benefits:
- Salary available on request.
- Hybrid 3 days in the office and 2 days working from home.
- Full time Permanent role (Monday - Friday).
- 23 days holiday + STAT.
- Option to buy and sell holidays.
- Private Health Insurance.
- Attractive pension contribution.
- Cycle to work scheme.
- Attractive life assurance policy.
The Person
- Experienced Legal Secretary or PA (Essential).
- Strong diary management, organisational, and prioritisation skills.
- Excellent communication skills with the ability to build strong client and internal relationships.
- Works well collaboratively as part of a team.
- Fast and accurate typist (minimum 65 words per minute).
- Skilled in producing high-quality legal documents.
- Professional telephone manner with accurate message-taking and follow-up.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook - Microsoft 365).
- Experience using document or case management systems (e.g. iManage).
- Familiarity with legal finance systems (e.g. time recording and billing tools).
- Experience with CRM systems (e.g. InterAction).
To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Caoimhe Fairfield at Honeycomb on 028 9013 1228. If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all. Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs.
Legal PA employer: Honeycomb
Contact Detail:
Honeycomb Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal PA
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes related to real estate. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any discussions with the hiring team.
✨Tip Number 2
Network with professionals in the legal field, especially those who work in real estate. Attend relevant events or join online forums to connect with potential colleagues and gain insights into the firm’s culture and expectations.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly in Word and Excel, as these are crucial for document preparation and financial tasks. Consider taking a short course if you feel you need to enhance your proficiency.
✨Tip Number 4
Prepare to discuss your experience with diary management and client communication in detail. Think of specific examples where you successfully managed multiple priorities or resolved client queries effectively, as this will showcase your suitability for the role.
We think you need these skills to ace Legal PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Legal PA or Secretary. Emphasise your skills in diary management, communication, and document handling, as these are crucial for the role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Mention your experience with legal documents, client interactions, and any familiarity with legal finance systems.
Showcase Your Skills: In your application, clearly demonstrate your proficiency in Microsoft Office and any document management systems you've used. Include examples of how you've successfully managed multiple tasks in a busy environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A well-presented application reflects your attention to detail, which is essential for a Legal PA.
How to prepare for a job interview at Honeycomb
✨Showcase Your Diary Management Skills
As a Legal PA, strong diary management is crucial. Be prepared to discuss your experience in scheduling appointments and coordinating meetings. You might even want to share specific examples of how you've handled complex schedules in the past.
✨Demonstrate Your Communication Prowess
Excellent communication skills are essential for this role. During the interview, highlight instances where you've built strong relationships with clients or colleagues. Practising clear and professional communication will also help you make a great impression.
✨Familiarise Yourself with Legal Document Management
Since managing legal documents is a key responsibility, brush up on your knowledge of document management systems like iManage. Be ready to discuss your experience with drafting and delivering legal documents, as well as any relevant software you've used.
✨Prepare for Team Collaboration Questions
This role requires working collaboratively with other secretaries. Think of examples that demonstrate your ability to work as part of a team, especially in high-pressure situations. Showing that you can adapt and support your colleagues will be a big plus.
