At a Glance
- Tasks: Provide essential secretarial support to a Community Mental Health Team and manage communications.
- Company: Join the Northern Health and Social Care Trust, dedicated to improving community health.
- Benefits: Earn £12.75 per hour with a full-time temporary contract and immediate start.
- Other info: Enjoy a supportive work environment with opportunities for personal growth.
- Why this job: Make a real difference in mental health services while gaining valuable experience.
- Qualifications: 4 GCSEs including English and clerical experience using Microsoft Office.
The predicted salary is between 25000 - 25000 £ per year.
Honeycomb are delighted to be working with the Northern Health and Social Care Trust to recruit for a temporary Band 3 Personal Secretary. This temporary role offers an immediate start and is based in Larne.
Location: Larne
Organisation: Northern Health & Social Care Trust (HSC)
Hours: Monday to Friday, 9:00am - 5:00pm (37.5 hours)
Contract: Full Time, Temporary, for 3 months initially
Salary: £12.75 per hour (Band 3)
As a Personal Secretary, you will be responsible for providing high-quality secretarial and administrative support to a Community Mental Health Team (CMHT). This is a key role supporting the Team Leader and wider team, helping to ensure the smooth, efficient running of the service and contributing to positive outcomes for service users.
Key Responsibilities:
- Provide comprehensive secretarial support to the Team Leader, including diary and meeting management
- Prepare correspondence, reports and documentation to a high standard using digital dictation and word processing
- Organise, attend and minute meetings, distributing documentation as required
- Act as a central point of contact for internal and external enquiries
- Manage telephone calls, emails and mail, ensuring effective follow-up systems
- Maintain accurate records, filing systems and electronic databases
- Liaise with external agencies and multidisciplinary colleagues
- Support complaints administration and statistical data collection
- Provide cover for other clerical staff during periods of absence or increased workload
- Ensure confidentiality, data protection and records management standards are upheld at all times
Essential Criteria:
- 4 GCSEs (Grades A*-C) to include English or equivalent
PLUS Criteria:
- 1 year paid clerical experience using Microsoft Office or English GCSE (Grade A*-C) or equivalent
- 2 years paid clerical experience using Microsoft Office
- RSA/OCR Stage II Typing/Word Processing (Parts 1 & 2) or 1 year experience using ICT systems including word processing, spreadsheets and email
Experience must include:
- Use of Microsoft Office (Word, Excel, Outlook)
- Electronic and manual diary management
- Organising and servicing meetings
- Data input, extraction and presentation
- Working with both electronic and paper-based records
Please note: Successful candidates may be required to complete a Basic or Enhanced Access NI security check (fee of £18+). A previous conviction will not automatically disqualify you; all information is treated in strict confidence. Honeycomb is fully committed to equal opportunities for all applicants.
Band 3 Secretary (Larne) employer: Honeycomb
Joining the Northern Health and Social Care Trust as a Band 3 Personal Secretary in Larne offers a unique opportunity to contribute to the well-being of the community while enjoying a supportive work culture. With a focus on employee growth, you will receive comprehensive training and development opportunities, all within a collaborative environment that values your contributions. The Trust is committed to providing meaningful employment, ensuring that every team member plays a vital role in delivering high-quality care to service users.
StudySmarter Expert Advice🤫
We think this is how you could land Band 3 Secretary (Larne)
✨Tip Number 1
Network like a pro! Reach out to your connections in the health and social care sector. Let them know you're on the lookout for a Band 3 Secretary role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions related to secretarial roles. Think about how your skills with Microsoft Office and diary management can shine through. We want you to feel confident and ready to impress!
✨Tip Number 3
Don’t forget to showcase your organisational skills! Bring examples of how you've managed meetings or maintained records in previous roles. This will help you stand out as the perfect fit for the Community Mental Health Team.
✨Tip Number 4
Apply through our website! It’s super easy and ensures your application gets the attention it deserves. Plus, we’re here to support you every step of the way in landing that temporary role in Larne!
We think you need these skills to ace Band 3 Secretary (Larne)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Band 3 Personal Secretary role. Highlight your secretarial skills, especially your experience with diary management and Microsoft Office. We want to see how you can support the Community Mental Health Team effectively!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your clerical experience and how you can contribute to the smooth running of the service. Remember, we love enthusiasm!
Show Off Your Skills:In your application, don’t forget to showcase your skills in data management and communication. Mention any experience you have with minute-taking and handling enquiries, as these are key parts of the job. We’re looking for someone who can keep things organised!
Apply Through Our Website:We encourage you to apply through our website for a seamless application process. It’s quick and easy, and ensures your application gets to us directly. Don’t miss out on this opportunity to join the Northern Health and Social Care Trust team!
How to prepare for a job interview at Honeycomb
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Band 3 Personal Secretary. Familiarise yourself with the key tasks like diary management, minute-taking, and handling correspondence. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Skills
Prepare to discuss your experience with Microsoft Office and any clerical work you've done. Bring examples of how you've used Word, Excel, and Outlook effectively in previous roles. If you have experience with electronic and manual diary management, be ready to share specific instances where you excelled.
✨Practice Common Interview Questions
Anticipate questions related to confidentiality, data protection, and your ability to manage multiple tasks. Practising your responses can help you feel more confident. Think about scenarios where you've had to handle sensitive information or juggle competing priorities, and be prepared to discuss them.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges they face, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the position is the right fit for you.
