Band 3 Personal Secretary (Larne)

Honeycomb are delighted to be working with the Northern Health and Social Care Trust to recruit for a temporary Band 3 Personal Secretary. This temporary opportunity is offered on an initial 2-month basis and would suit someone keen to make a positive impact quickly.

Location: Larne

Organisation: Northern Health & Social Care Trust (HSC)

Hours: Monday to Friday, 9:00am - 5:00pm (37.5 hours)

Contract: Full Time, Temporary

Salary: £12.75 per hour (Band 3)

About the Role

We are seeking an organised and proactive Personal Secretary to provide high-quality secretarial and administrative support to a Community Mental Health Team (CMHT). This is a key role supporting the Team Leader and wider team, helping to ensure the smooth, efficient running of the service and contributing to positive outcomes for service users. You will play an important part in delivering a professional, confidential and compassionate service.

Key Responsibilities

• Provide comprehensive secretarial support to the Team Leader, including diary and meeting management
• Prepare correspondence, reports and documentation to a high standard using digital dictation and word processing
• Organise, attend and minute meetings, distributing documentation as required
• Act as a central point of contact for internal and external enquiries
• Manage telephone calls, emails and mail, ensuring effective follow-up systems
• Maintain accurate records, filing systems and electronic databases
• Liaise with external agencies and multidisciplinary colleagues
• Support complaints administration and statistical data collection
• Provide cover for other clerical staff during periods of absence or increased workload
• Ensure confidentiality, data protection and records management standards are upheld at all times

Essential Criteria

Applicants must meet one of the following pathways:

• 4 GCSEs (A*-C) including English plus 1 year's paid clerical experience using Microsoft Office
• English GCSE (A*-C) plus 2 years' paid clerical experience using Microsoft Office

And either:

• RSA/OCR Stage II Typing/Word Processing (Parts 1 & 2)
• 1 year's experience using ICT systems including word processing, spreadsheets and email

Skills & Abilities

• Strong communication and interpersonal skills
• Ability to work effectively as part of a team and independently
• Ability to work under pressure and meet deadlines
• Confident and competent using IT systems
• Professional approach when dealing with sensitive information

Experience must include

• Use of Microsoft Office (Word, Excel, Outlook)
• Electronic and manual diary management
• Organising and servicing meetings
• Data input, extraction and presentation
• Working with both electronic and paper-based records

What We Offer

• Enhanced holiday rates after 12 weeks
• Monday to Friday (9:00am- 5:00pm) work schedule
• Supportive, values-led working culture
• A role where your contribution genuinely supports patient care

If you wish to apply in confidence, please submit your CV via the link provided or contact Ashlea Parte for further information. Applicants requiring adjustments or support during the recruitment process are encouraged to get in touch so that appropriate arrangements can be made. Please note: Successful candidates may be required to complete a Basic or Enhanced Access NI security check (fee of £18+). A previous conviction will not automatically disqualify you; all information is treated in strict confidence. Honeycomb is fully committed to equal opportunities for all applicants. While we may be unable to respond to every application individually due to high volumes, we appreciate your interest in this opportunity.