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- Tasks: Support committees and meetings with administrative services and record proceedings.
- Company: Join a public sector client making a difference in the Armagh area.
- Benefits: Gain valuable experience in a dynamic office environment.
- Why this job: Be part of important decision-making processes and enhance your organisational skills.
- Qualifications: Five GCSEs including Maths and English, plus two years' office experience.
- Other info: Temporary role with potential for future opportunities.
The predicted salary is between 24000 - 36000 £ per year.
Honeycomb Jobs is delighted to be working with our public sector client, to recruit a Democratic Services Officer on a temporary contract for 3 months based in Craigavon.
The Client – Our public sector client covers the Armagh catchment area.
The Role – to service committees, sub-committees, working groups and other official meetings and provide a range of administrative services to senior members of the organisation. Duties will include but will not be limited to:
- Provide an efficient and effective administrative and support service to Committees, Sub-Committees and Working Groups, and other official meetings.
- Prepare and issue agendas and reports and supervise the copying and collation of meeting papers.
- Responsible for the management of all Committee pre-meetings with the Committee Chair and officers and attendance.
- Provision of support and guidance on governance issues to each Committee Chair throughout their year in Office.
- Attending meetings to take the official record of proceedings and decisions taken and undertaking all follow-up work, including preparation of minutes, matters referred to other committees and correspondence arising from the meetings.
- Organising catering requirements for all meetings for each meeting.
- Receiving and organising presentations to be made to Committees, using laptop, projector, screen and any other equipment.
- To collate, maintain, update and monitor information for inclusion in Board and Leadership Team papers.
- To undertake the proofreading of policy papers, reports, consultations, publications and other relevant documents.
- To provide ad hoc cover for office reception duties when required.
- To provide support to Corporate Services with sensitive and confidential administration and filing.
- To provide project support for HR and Governance.
The Person
As the successful candidate you will have the following background and experience:
Essential:
- Five GCSE\’s (Grades A – C) or equivalent/comparable including Mathematics and English Language.
- Two years\’ experience working in a busy office environment to include providing a range of administrative support, including use of Microsoft Word.
- Two years\’ experience working in a busy office environment to include providing a range of administrative support, including use of Microsoft Word.
Desirable:
- OCR Level 2 Award in Text Processing (Business Professional) (Text Production and Word Processing) or OCR/RSA Stage II Typing/Word Processing (Parts 1 & 2) or equivalent.
To speak in absolute confidence about this opportunity, please send an up-to-date CV via the link provided, at Honeycomb Jobs.
All conversations will be treated in the strictest of confidence.
If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.
Honeycomb is committed to providing equality of opportunity to all.
Even if this position is not right for you, we may have others that are. Please visit www.honeycomb.jobs/jobseekers to view a wide selection of our current jobs.
** Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. **
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Democratic Services Officer (Craigavon, temporary) employer: Honeycomb
Contact Detail:
Honeycomb Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Democratic Services Officer (Craigavon, temporary)
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work in public sector roles. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the organisation and its committees. Knowing their recent projects or challenges can help you stand out and show you're genuinely interested.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. The more comfortable you are speaking about your experience and how it relates to the role, the better you'll perform.
✨Tip Number 4
Don't forget to apply through our website! We have loads of opportunities that might be perfect for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Democratic Services Officer (Craigavon, temporary)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Democratic Services Officer role. Highlight your administrative experience and any relevant skills, especially your proficiency in Microsoft Word. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that relate to the duties mentioned in the job description. We love a good story!
Be Clear and Concise: When filling out your application, keep it clear and concise. Avoid jargon and get straight to the point. We appreciate straightforward communication, so make it easy for us to see your qualifications!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, you can check out other opportunities while you’re there. We can’t wait to hear from you!
How to prepare for a job interview at Honeycomb
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Democratic Services Officer. Familiarise yourself with the tasks mentioned in the job description, like preparing agendas and taking minutes. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Administrative Skills
Since this role requires strong administrative support, be ready to discuss your previous experience in busy office environments. Prepare examples of how you've effectively managed multiple tasks, used Microsoft Word, and provided support for meetings. Highlight any specific achievements that showcase your organisational skills.
✨Prepare Questions for the Interviewers
Interviews are a two-way street! Prepare thoughtful questions about the organisation's committees and governance issues. This not only shows your interest but also gives you insight into the role and the team dynamics. It’s a great way to engage with the interviewers and leave a lasting impression.
✨Practice Your Minute-Taking Skills
As you'll be responsible for taking official records of meetings, practice your minute-taking skills before the interview. You might even want to bring a sample of minutes you've taken in the past. This will demonstrate your capability and give the interviewers confidence in your ability to handle this crucial aspect of the job.