At a Glance
- Tasks: Support event planning and coordination while providing top-notch administrative assistance.
- Company: Join the Office of Identity and Cultural Expression in Belfast.
- Benefits: Competitive salary and a chance to make a real impact.
- Other info: Great opportunity for career growth in a supportive environment.
- Why this job: Be part of a dynamic team shaping cultural expression through engaging events.
- Qualifications: 5 GCSEs including English and Maths, plus relevant admin experience.
The predicted salary is between 24000 - 28000 £ per year.
The Office of Identity and Cultural Expression (OICE) is seeking to appoint an Executive Officer II (EOII) - Business Support and Events Officer to join the Corporate Support and Engagement Team. This is an exciting opportunity for a highly organised and motivated individual to contribute to the effective operation of the Office through the provision of comprehensive business support and the coordination of events and stakeholder engagement activities. The successful candidate will play an important role in supporting organisational priorities through the delivery of high-quality administrative services, event coordination, information management, procurement support, and business operations.
Job Purpose
The Executive Officer II (EOII) Business Support and Events Officer will be responsible for providing comprehensive business support to the Office of Identity and Cultural Expression. The post holder will support the planning and delivery of events, maintain robust filing and information management systems, undertake procurement-related activities, develop promotional and operational materials for business use, coordinate diaries and meetings, and provide high quality administrative support.
Key Responsibilities
- Assisting in the planning, coordination and delivery of Office events, stakeholder engagements, conferences, launches and meetings.
- Creating, maintaining and quality assuring electronic and manual filing systems and filing logs.
- Designing and creating professional materials for business use at events, including presentations, information packs and signage.
- Undertaking procurement-related activities and sourcing quotes for services and goods.
- Providing diary management support for senior staff and coordinating meetings.
- Providing comprehensive administrative support to the organisation.
Essential Criteria
- A minimum of 5 GCSEs (Grades A*-C), or equivalent, including English Language and Mathematics.
- At least two years' demonstrable experience gained within the last five years in an administrative or business support role including diary management.
- Demonstrable experience in planning and coordinating events.
- Demonstrable experience of filing systems and filing logs.
- Demonstrable experience in designing professional business materials.
- Demonstratable experience undertaking procurement activity and sourcing quotes.
Desirable Criteria
- Experience working in a public sector or regulated environment.
- Experience supporting senior management, including diary coordination and meeting management.
- Experience coordinating conferences, stakeholder engagement events, or public-facing activities.
- Proficiency in Microsoft Office 365 and electronic document management systems.
- Experience developing professional business materials, presentations, and briefing documents.
- Experience engaging with a diverse range of stakeholders and external suppliers.
Key Competencies
- Delivering Value for Money: Demonstrates an understanding of procurement processes and the importance of achieving value for money.
- Managing Information and Decision Making: Maintains accurate, robust and accessible electronic and manual filing systems.
- Planning and Organising: Effectively prioritises competing demands and manages workload to meet deadlines.
- Communicating and Influencing: Communicates clearly and professionally with colleagues, stakeholders and external suppliers.
- Working Collaboratively: Works effectively as part of a team to support corporate objectives and deliver business outcomes.
- Delivering at Pace: Works accurately and efficiently in a busy environment, maintaining high standards of administrative support.
- Digital and Administrative Capability: Demonstrates proficiency in standard office software and digital systems, including document management, presentations and record keeping.
Equality of Opportunity
Honeycomb is fully committed to equal opportunities for all applicants. While we may be unable to respond to every application individually due to high volumes, we appreciate your interest in this opportunity.
How to Apply
Applications must be submitted using the official application process. Candidates should clearly demonstrate how they meet the essential criteria. Closing Date: Friday 5th June at 17:00. Late applications will not be accepted.
EOII Business Support and Events Officer in Belfast employer: Honeycomb
The Office of Identity and Cultural Expression (OICE) in Belfast offers a dynamic work environment where employees are valued for their contributions to cultural engagement and community support. With a strong emphasis on professional development, the organisation provides ample opportunities for growth and skill enhancement, alongside a commitment to equality and inclusivity. Join us to be part of a collaborative team that plays a vital role in delivering impactful events and administrative excellence.
StudySmarter Expert Advice🤫
We think this is how you could land EOII Business Support and Events Officer in Belfast
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, attend events, and connect with potential colleagues. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews like a pro! Research the company and its values, and think about how your skills align with their needs. Practise common interview questions and be ready to showcase your event coordination experience.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows you're genuinely interested and keeps you on their radar.
✨Tip Number 4
Apply through our website for the best chance! We love seeing applications come directly from our platform, so make sure to submit your application there and highlight your relevant experience in business support and events.
We think you need these skills to ace EOII Business Support and Events Officer in Belfast
Some tips for your application 🫡
Show Off Your Organisational Skills:Make sure to highlight your experience in planning and coordinating events. We want to see how you've managed multiple tasks and kept everything running smoothly, so don’t hold back!
Tailor Your Application:Read the job description carefully and tailor your application to match. Use the same language and keywords that are in the job ad to show us you understand what we're looking for.
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate well-structured responses that get straight to the heart of your experience and skills.
Apply Through Our Website:Don’t forget to submit your application through our official website! It’s the best way to ensure we receive your details and can consider you for this exciting role.
How to prepare for a job interview at Honeycomb
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the EOII Business Support and Events Officer. Familiarise yourself with event coordination, information management, and procurement processes. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or events. Be ready to discuss how you prioritised competing demands and maintained high standards under pressure.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle real-life situations. Think about challenges you've faced in previous roles, especially related to diary management or event planning, and how you overcame them.
✨Engage with Stakeholders
The role involves engaging with various stakeholders, so be prepared to discuss your experience in building relationships. Share specific examples of how you've communicated effectively with colleagues, suppliers, or clients to ensure successful outcomes in your previous roles.
