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- Tasks: Support the Corporate Manager with admin and facilities management in a vital public sector role.
- Company: Join the Northern Ireland Ambulance Service, a respected NHS organisation.
- Benefits: Enjoy weekly pay, enhanced holidays, and onsite parking.
- Why this job: Gain valuable experience while contributing to essential services that support frontline care.
- Qualifications: 5 GCSEs including Maths and English, or 2 years relevant admin experience.
- Other info: Flexible working hours and opportunities for professional growth.
The predicted salary is between 24000 - 36000 £ per year.
Honeycomb is delighted to be working with Northern Ireland Ambulance Service (NIAS) to recruit for a Temporary Band 4 Facilities & Administrative Assistant. Are you an organised, proactive administrator with an interest in facilities, health & safety, and corporate services? This is an excellent opportunity to join the Northern Ireland Ambulance Service in a key support role at Headquarters, contributing to the smooth running of vital services that support front line care.
The Role
We are recruiting a Temporary Band 4 Facilities & Administrative Assistant to provide high-level administrative and site management support to the Corporate Manager across a wide range of corporate and facilities functions. This is a full-time, temporary role, ideal for someone who enjoys variety, responsibility and working as part of a professional public sector environment.
What's in it for you?
- Working hours: Monday - Friday | 9:00am - 5:00pm
- Weekly pay
- Onsite parking
- Enhanced holiday entitlement after 11 weeks
- Experience within a respected NHS organisation.
- Opportunity to develop experience in facilities, governance, and corporate services.
Key Responsibilities
You will work closely with the Corporate Manager and wider teams to ensure the efficient and effective delivery of corporate and facilities services. Duties will include:
- Providing high-level administrative and site management support across corporate functions
- Acting as a key point of contact for staff and visitors, offering advice on facilities management
- Supporting the identification, monitoring and escalation of facilities and health & safety risks
- Administering corporate systems and office processes, making effective use of technology
- Assisting with oversight of corporate contracts (e.g. print, travel, catering, waste, security, vending)
- Preparing reports, returns, statistics and performance data related to premises and health & safety.
- Overseeing reception/front-of-house services and general daily building upkeep
- Providing direction to Reception and Porter staff, working closely with Estates
- Supporting fire management procedures and compliance checks
- Servicing working groups and committees (agendas, papers, minutes, action tracking)
- Managing a wide range of corporate queries (e.g. Assembly Questions, lost property, penalties, faults)
- Coordinating corporate catering, travel and accommodation requests with accurate record keeping
- Contributing to governance and assurance documentation (e.g. CAS or equivalent)
- Providing flexible cross-cover across corporate services when required
Essential Criteria
Applicants must meet one of the following:
- 5 GCSEs (Grades A-C or equivalent), including Maths and English, and 2 A-Levels, or
- A minimum of 2 years' relevant administrative experience
Who We are Looking For
- Highly organised with strong attention to detail
- Confident communicator with a professional approach
- Comfortable managing multiple priorities in a busy environment
- Able to work independently and as part of a team.
- Proactive in identifying issues and supporting solutions.
If you are looking for a rewarding temporary role with excellent working hours, weekly pay, and the chance to gain valuable NHS experience, we would love to hear from you. To discuss this role in complete confidence, please submit your CV via the link or contact Senior Sourcing Specialist Geraldine Stevenson at Honeycomb Jobs. If you require any assistance during the recruitment process due to a disability, please contact us directly to discuss. Please note that successful candidates may be required to complete a Basic or Enhanced Access NI check (£18+ depending on role requirements). A criminal record will not automatically bar you from appointment. For further information, please visit: www.nidirect.gov.uk/campaigns/accessni-criminal-record-checks. Honeycomb is committed to providing equality of opportunity to all applicants.
Band 4 Facilities and admin assistant temp Belfast employer: Honeycomb
Contact Detail:
Honeycomb Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Band 4 Facilities and admin assistant temp Belfast
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the Northern Ireland Ambulance Service. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Prepare for the interview by researching the organisation. Understand their values and how they contribute to health & safety. This will help you tailor your answers and show you're genuinely interested in the role.
✨Tip Number 3
Practice common interview questions related to administrative roles. Think about examples from your past experiences that highlight your organisational skills and ability to manage multiple priorities.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Band 4 Facilities and admin assistant temp Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your administrative experience and any relevant qualifications, like your GCSEs and A-Levels, to show us you're the right fit for this role.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in the Facilities & Administrative Assistant position and how your proactive approach can contribute to the Northern Ireland Ambulance Service. Keep it concise but impactful!
Showcase Your Organisational Skills: Since this role requires strong organisational abilities, give examples in your application of how you've successfully managed multiple priorities in previous roles. We want to see how you handle busy environments and keep everything running smoothly.
Apply Through Our Website: We encourage you to apply directly through our website for a seamless application process. It’s the best way for us to receive your details and get you in the running for this exciting opportunity with NIAS!
How to prepare for a job interview at Honeycomb
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and essential criteria, especially around facilities management and administrative support. This will help you tailor your answers to show how your skills align perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As a Band 4 Facilities and Admin Assistant, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple priorities or improved processes. This will demonstrate your ability to handle the busy environment they mentioned in the job description.
✨Communicate Confidently
Practice your communication skills before the interview. You’ll need to be a confident communicator, so think about how you can convey your ideas clearly and professionally. Consider doing mock interviews with a friend to get comfortable discussing your experiences and answering common interview questions.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the role, team dynamics, or the organisation’s approach to health and safety. This shows your genuine interest in the position and helps you assess if it’s the right fit for you as well.
