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- Tasks: Join a dynamic Real Estate team managing diaries, client interactions, and legal documents.
- Company: Honeycomb partners with a prestigious legal firm in Belfast, known for its expertise in real estate law.
- Benefits: Enjoy hybrid working, 23 days holiday, private health insurance, and a cycle to work scheme.
- Why this job: Be part of a collaborative team, gain valuable experience, and contribute to impactful real estate projects.
- Qualifications: Seeking experienced Legal PAs with strong organisational skills and proficiency in Microsoft Office.
- Other info: Full-time permanent role with opportunities for professional growth and development.
The predicted salary is between 36000 - 60000 £ per year.
Honeycomb is thrilled to be partnering with a prestigious and well-established legal firm in the search for an experienced Legal PA to join their busy Belfast team.
This position sits within a well-established Real Estate team, that works across all stages of the property lifecycle. The team covers a wide range of areas, including planning, environmental matters, real estate finance, and property disputes. They have experience in sectors such as construction, development, energy, infrastructure, hotels and leisure, investment, landlord and tenant matters, and real estate tax.
Key Responsibilities:- Diary and meeting management: Scheduling appointments, coordinating meetings, and handling logistics such as refreshments and conference calls.
- File and email management: Opening and closing files, maintaining accurate electronic records, managing inboxes, and ensuring prompt attention to urgent communications.
- Client interaction: Acting as a point of contact for clients, handling messages, and dealing with basic queries professionally.
- Team support: Collaborating with other secretaries to deliver seamless support, including holiday and sickness cover.
- Billing and finance: Assisting with financial tasks such as generating WIP and debt reports, and supporting the billing process.
- Document and correspondence handling: Managing legal documents and correspondence from creation to delivery, liaising with Document Specialists when needed.
- Compliance and onboarding: Preparing client onboarding documents, including engagement letters, conflict checks, and AML paperwork.
- CRM and business development: Maintaining contact databases (InterAction), supporting BD efforts, and assisting with marketing materials and event coordination.
- Travel and logistics: Arranging travel and producing supporting materials as required.
- Searches and portals: Ordering and managing searches via TM Group and Land Registry Portal.
- General: Willingness to take on ad hoc tasks and work flexibly, including outside of normal hours during busy periods.
- Salary available on request
- Hybrid 3 days in the office and 2 days working from home
- Full time Permanent role (Monday - Friday)
- 23 days holiday + STAT
- Option to buy and sell holidays
- Private Health Insurance
- Attractive pension contribution
- Cycle to work scheme
- Attractive life assurance policy
- Experienced Legal Secretary or PA with a background in real estate law
- Strong diary management, organisational, and prioritisation skills
- Excellent communication skills with the ability to build strong client and internal relationships
- Works well collaboratively as part of a team
- Fast and accurate typist (minimum 65 words per minute)
- Skilled in producing high-quality legal documents
- Professional telephone manner with accurate message-taking and follow-up
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook - Microsoft 365)
- Experience using document or case management systems (e.g. iManage)
- Familiarity with legal finance systems (e.g. time recording and billing tools)
- Experience with Client Relationship Management systems (e.g. InterAction)
To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Caoimhe Fairfield at Honeycomb on 028 9013 1228.
If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.
Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs.
Legal PA - Real Estate (Belfast) employer: Honeycomb Jobs
Contact Detail:
Honeycomb Jobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal PA - Real Estate (Belfast)
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes related to real estate law. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any interviews.
✨Tip Number 2
Network with professionals in the legal field, especially those working in real estate. Attend industry events or join relevant online forums to make connections that could lead to valuable insights or referrals.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly in Word and Excel, as these are crucial for document management and reporting. Consider taking a short course if you feel you need to enhance your proficiency.
✨Tip Number 4
Prepare to discuss your experience with CRM and document management systems during the interview. Be ready to provide examples of how you've used these tools effectively in previous roles to support your team.
We think you need these skills to ace Legal PA - Real Estate (Belfast)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Legal PA, particularly in real estate law. Emphasise your diary management skills, proficiency in Microsoft Office, and any experience with document management systems.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and the firm. Mention specific skills that align with the job description, such as client interaction and team support, to demonstrate your suitability.
Highlight Relevant Experience: In your application, focus on your previous roles that involved similar responsibilities, such as managing files, handling client communications, and assisting with billing processes. Use specific examples to illustrate your capabilities.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Legal PA role.
How to prepare for a job interview at Honeycomb Jobs
✨Showcase Your Organisational Skills
As a Legal PA, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed diaries, scheduled meetings, and handled logistics in previous roles. Highlight your ability to prioritise tasks effectively.
✨Demonstrate Your Communication Abilities
Excellent communication is key in this role. During the interview, focus on your experience in client interaction and how you've built relationships with both clients and colleagues. Use examples that showcase your professional telephone manner and message-taking skills.
✨Familiarity with Legal Systems
Make sure to mention your experience with document management systems and legal finance tools. Be ready to discuss how you've used these systems in past positions, as this will show your readiness to hit the ground running in the new role.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in the role, such as managing conflicting priorities or dealing with difficult clients, and prepare thoughtful responses that demonstrate your approach.
