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For Companies At a Glance
- Tasks: Join a dynamic Real Estate team managing diaries, client interactions, and legal documents.
- Company: Work with a prestigious legal firm known for its expertise in real estate law.
- Benefits: Enjoy hybrid work, 23 days holiday, private health insurance, and a cycle to work scheme.
- Why this job: Be part of a collaborative team, gain valuable experience, and contribute to impactful projects.
- Qualifications: Must have experience as a Legal Secretary or PA, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Flexible working hours during busy periods and opportunities for professional growth.
The predicted salary is between 36000 - 60000 £ per year.
Honeycomb is thrilled to be partnering with a prestigious and well-established legal firm in the search for an experienced Legal PA to join their busy Belfast team.
This position sits within a well-established Real Estate team, that works across all stages of the property lifecycle. The team covers a wide range of areas, including planning, environmental matters, real estate finance, and property disputes. They have experience in sectors such as construction, development, energy, infrastructure, hotels and leisure, investment, landlord and tenant matters, and real estate tax.
Key Responsibilities
- Diary and meeting management: Scheduling appointments, coordinating meetings, and handling logistics such as refreshments and conference calls.
- File and email management: Opening and closing files, maintaining accurate electronic records, managing inboxes, and ensuring prompt attention to urgent communications.
- Client interaction: Acting as a point of contact for clients, handling messages, and dealing with basic queries professionally.
- Team support: Collaborating with other secretaries to deliver seamless support, including holiday and sickness cover.
- Billing and finance: Assisting with financial tasks such as generating WIP and debt reports, and supporting the billing process.
- Document and correspondence handling: Managing legal documents and correspondence from creation to delivery, liaising with Document Specialists when needed.
- Compliance and onboarding: Preparing client onboarding documents, including engagement letters, conflict checks, and AML paperwork.
- CRM and business development: Maintaining contact databases (InterAction), supporting BD efforts, and assisting with marketing materials and event coordination.
- Travel and logistics: Arranging travel and producing supporting materials as required.
- Searches and portals: Ordering and managing searches via TM Group and Land Registry Portal.
- General: Willingness to take on ad hoc tasks and work flexibly, including outside of normal hours during busy periods.
Your Package/Benefits:
- Salary available on request
- Hybrid 3 days in the office and 2 days working from home
- Full time Permanent role (Monday - Friday)
- 23 days holiday + STAT
- Option to buy and sell holidays
- Private Health Insurance
- Attractive pension contribution
- Cycle to work scheme
- Attractive life assurance policy
The Person
- Experienced Legal Secretary or PA with a background in real estate law
- Strong diary management, organisational, and prioritisation skills
- Excellent communication skills with the ability to build strong client and internal relationships
- Works well collaboratively as part of a team
- Fast and accurate typist (minimum 65 words per minute)
- Skilled in producing high-quality legal documents
- Professional telephone manner with accurate message-taking and follow-up
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook - Microsoft 365)
- Experience using document or case management systems (e.g. iManage)
- Familiarity with legal finance systems (e.g. time recording and billing tools)
- Experience with Client Relationship Management systems (e.g. InterAction)
To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Caoimhe Fairfield at Honeycomb on 028 9013 1228.
If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.
Honeycomb is committed to providing equality of opportunity to all.
Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs.
Contact Detail:
Honeycomb Jobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal PA - Real Estate
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes related to real estate law. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any interviews.
✨Tip Number 2
Network with professionals in the legal field, especially those who work in real estate. Attend industry events or join relevant online forums to make connections that could lead to job opportunities or valuable insights.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly in Word and Excel, as these are crucial for document management and reporting. Consider taking a short course if you feel you need to improve your proficiency.
✨Tip Number 4
Prepare to discuss your experience with CRM and document management systems during the interview. Be ready to provide examples of how you've used these tools effectively in previous roles to support your team.
We think you need these skills to ace Legal PA - Real Estate
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Legal PA, particularly in real estate law. Emphasise your diary management skills, communication abilities, and any specific software proficiency mentioned in the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the firm. Mention specific experiences that align with the responsibilities listed, such as client interaction or document handling, to demonstrate your suitability.
Highlight Relevant Skills: In your application, clearly outline your skills in diary management, organisation, and document production. Use examples from previous roles to illustrate how you have successfully managed similar tasks.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Legal PA role.
How to prepare for a job interview at Honeycomb Jobs
✨Know Your Legal Terminology
Brush up on key legal terms and concepts related to real estate law. Being able to speak confidently about topics like property disputes, compliance, and financial processes will impress your interviewers.
✨Demonstrate Organisational Skills
Prepare examples that showcase your diary management and organisational abilities. Discuss how you prioritise tasks and manage multiple responsibilities, as these skills are crucial for a Legal PA role.
✨Showcase Your Communication Skills
Be ready to demonstrate your excellent communication skills. Practice articulating your thoughts clearly and professionally, as this is vital for client interaction and team collaboration.
✨Familiarise Yourself with Relevant Software
Make sure you're comfortable with Microsoft Office and any document management systems mentioned in the job description. If you have experience with CRM tools like InterAction, be prepared to discuss how you've used them effectively.
