Legal PA

Legal PA

Belfast Full-Time 30000 - 42000 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Join a dynamic legal team managing diaries, client communications, and legal documents.
  • Company: Work with a prestigious legal firm known for its expertise in real estate law.
  • Benefits: Enjoy hybrid work, 23 days holiday, private health insurance, and a cycle to work scheme.
  • Why this job: Be part of a supportive team culture while gaining valuable experience in the legal field.
  • Qualifications: Must have experience as a Legal Secretary or PA, strong communication skills, and proficiency in Microsoft Office.
  • Other info: Flexible working hours during busy periods and opportunities for professional growth.

The predicted salary is between 30000 - 42000 £ per year.

Honeycomb is thrilled to be partnering with a prestigious and well-established legal firm in the search for an experienced Legal PA to join their busy Belfast team.

This position sits within a well-established Real Estate team, that works across all stages of the property lifecycle. The team covers a wide range of areas, including planning, environmental matters, real estate finance, and property disputes. They have experience in sectors such as construction, development, energy, infrastructure, hotels and leisure, investment, landlord and tenant matters, and real estate tax.

Key Responsibilities

  • Diary and meeting management: Scheduling appointments, coordinating meetings, and handling logistics such as refreshments and conference calls.
  • Opening and closing files, keeping digital records updated, managing inboxes, and responding to urgent emails.
  • Acting as a contact point for clients, taking messages, and handling basic enquiries professionally.
  • Working with other secretaries to provide smooth support, including cover for holidays and sick leave.
  • Helping with financial tasks like creating WIP and debt reports, and supporting the billing process.
  • Managing legal documents and correspondence from drafting to delivery, including working with Document Specialists.
  • Preparing onboarding paperwork such as engagement letters, conflict checks, and AML documentation.
  • Updating contact databases (e.g. InterAction), supporting marketing and business development, and assisting with events.
  • Booking travel and preparing related materials.
  • Ordering and managing property and legal searches through systems like TM Group and Land Registry.
  • Taking on extra tasks and working flexibly, including outside normal hours during busy times.

Your Package/Benefits:

  • Salary available on request.
  • Hybrid 3 days in the office and 2 days working from home.
  • Full time Permanent role (Monday - Friday).
  • 23 days holiday + STAT.
  • Option to buy and sell holidays.
  • Private Health Insurance.
  • Attractive pension contribution.
  • Cycle to work scheme.
  • Attractive life assurance policy.

The Person

  • Experienced Legal Secretary or PA (Essential).
  • Strong diary management, organisational, and prioritisation skills.
  • Excellent communication skills with the ability to build strong client and internal relationships.
  • Works well collaboratively as part of a team.
  • Fast and accurate typist (minimum 65 words per minute).
  • Skilled in producing high-quality legal documents.
  • Professional telephone manner with accurate message-taking and follow-up.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook - Microsoft 365).
  • Experience using document or case management systems (e.g. iManage).
  • Familiarity with legal finance systems (e.g. time recording and billing tools).
  • Experience with CRM systems (e.g. InterAction).

To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Caoimhe Fairfield at Honeycomb on 028 9013 1228. If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all. Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs.

Legal PA employer: Honeycomb Jobs

Honeycomb is an exceptional employer, offering a dynamic work environment within a prestigious legal firm in Belfast. With a strong focus on employee growth and well-being, the company provides a hybrid working model, competitive benefits including private health insurance and an attractive pension scheme, and ample opportunities for professional development. The collaborative culture fosters teamwork and supports a balanced work-life approach, making it an ideal place for those seeking meaningful and rewarding employment.
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Contact Detail:

Honeycomb Jobs Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Legal PA

✨Tip Number 1

Familiarise yourself with the specific legal terminology and processes related to real estate. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any discussions with the hiring team.

✨Tip Number 2

Network with professionals in the legal field, especially those who work in real estate. Attend relevant events or join online forums to connect with potential colleagues and gain insights into the firm’s culture and expectations.

✨Tip Number 3

Brush up on your Microsoft Office skills, particularly in Word and Excel, as these are crucial for document preparation and financial tasks. Consider taking a quick online course to enhance your proficiency if needed.

✨Tip Number 4

Prepare to discuss your experience with diary management and client communication. Think of specific examples where you successfully managed multiple priorities or resolved client queries, as this will showcase your suitability for the role.

We think you need these skills to ace Legal PA

Diary Management
Organisational Skills
Prioritisation Skills
Excellent Communication Skills
Client Relationship Management
Team Collaboration
Fast and Accurate Typing (minimum 65 wpm)
High-Quality Document Production
Professional Telephone Manner
Message-Taking and Follow-Up
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook - Microsoft 365)
Experience with Document or Case Management Systems (e.g. iManage)
Familiarity with Legal Finance Systems (e.g. time recording and billing tools)
Experience with CRM Systems (e.g. InterAction)
Attention to Detail
Flexibility and Adaptability

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights your experience as a Legal PA or Secretary. Emphasise your diary management, organisational skills, and any relevant legal document handling experience.

Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Mention your ability to manage client relationships and your proficiency with legal finance systems.

Showcase Relevant Skills: In your application, clearly outline your skills in Microsoft Office and any document management systems you've used. Highlight your typing speed and accuracy, as these are crucial for the role.

Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is essential for a Legal PA.

How to prepare for a job interview at Honeycomb Jobs

✨Showcase Your Organisational Skills

As a Legal PA, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed diaries, scheduled meetings, and handled logistics in previous roles. Highlight your ability to prioritise tasks effectively.

✨Demonstrate Communication Proficiency

Excellent communication is key in this role. During the interview, practice clear and concise responses. You might also want to prepare for questions about how you handle client interactions and manage internal communications.

✨Familiarity with Legal Systems

Make sure to brush up on your knowledge of legal document management systems and finance tools. Be ready to discuss your experience with software like iManage or CRM systems such as InterAction, as this will show your readiness for the role.

✨Prepare for Scenario-Based Questions

Expect scenario-based questions that assess your problem-solving abilities. Think of situations where you had to manage multiple priorities or resolve conflicts, and be ready to explain your thought process and outcomes.

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