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- Tasks: Provide efficient administrative support in finance and corporate services.
- Company: Respected public sector organisation making a difference in Northern Ireland.
- Benefits: Temporary role with potential for extension and full-time hours.
- Why this job: Gain valuable experience in finance while supporting essential public services.
- Qualifications: 5 GCSEs including English and Maths, plus 2 years' admin experience in finance.
- Other info: Immediate start available in a dynamic work environment.
The predicted salary is between 24000 - 28000 £ per year.
The Company
Our client is a highly respected public sector organisation operating across Northern Ireland, delivering independent oversight and support services that contribute to public service delivery.
The Role
Our client is seeking an Administrative Officer to provide efficient, accurate and confidential administrative support across Finance and Corporate Services. This is a temporary role for an immediate start (initial 3 months, with potential for extension) based in Derry/Londonderry.
Key responsibilities include:
- Processing purchase orders, invoices and expenses in line with financial procedures
- Assisting with bank, VAT and nominal ledger reconciliations
- Resolving invoice queries and maintaining prompt payment records
- Supporting financial reporting, including monthly and annual performance data
- Undertaking data input, analysis and reporting using financial systems
- Maintaining contract management databases to support reviews, renewals and spend tracking
- Assisting with procurement exercises, tenders and contract administration
- Responding to internal and external enquiries across finance, IT, premises and suppliers
- Booking meeting rooms and ensuring facilities are prepared and maintained
- Maintaining relationships with internal teams, suppliers and contractors
- Carrying out general administration duties including filing, photocopying, post and stationery management
- Supporting wider Corporate Services activities and ad hoc project work as required
The Person
Essential Criteria
- A minimum of 5 GCSEs (Grade A-C) including English and Mathematics, or equivalent
- At least 2 years' administrative experience within a finance environment
- Experience using Sage Accounts or similar accounting software, including processing payments and posting transactions
Package & Benefits
- Contract: Temporary - 3 months initially (with potential for extension)
- Immediate start available
- Location: Derry/Londonderry
- Full-time hours (standard office hours)
How to Apply
To apply for this role, submit your CV via the application form provided. Alternatively, to speak in absolute confidence about this opportunity, please contact Zeena Jackson via zeena.j@honeycomb.jobs
Disclaimer
If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all. Please note, we are receiving an exceptionally high number of applications at present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.
Administrative Officer (Temporary~) in Londonderry employer: Honeycomb Jobs Ltd
Contact Detail:
Honeycomb Jobs Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Officer (Temporary~) in Londonderry
✨Tip Number 1
Network like a pro! Reach out to your connections in the public sector or finance world. A friendly chat can sometimes lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the organisation and its values. We want to show that you’re not just another candidate, but someone who genuinely cares about their mission and can contribute to their goals.
✨Tip Number 3
Practice common interview questions related to administrative roles. Think about how your experience with Sage Accounts and financial procedures can shine through in your answers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace Administrative Officer (Temporary~) in Londonderry
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Officer role. Highlight your relevant experience in finance and administration, and don’t forget to mention any specific software skills like Sage Accounts.
Showcase Your Skills: In your application, emphasise your organisational skills and attention to detail. These are key for the role, so give examples of how you've successfully managed similar tasks in the past.
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences quickly.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your CV and ensures you’re considered for the role without any hiccups.
How to prepare for a job interview at Honeycomb Jobs Ltd
✨Know Your Numbers
Since the role involves finance, brush up on your knowledge of financial procedures and terminology. Be ready to discuss your experience with processing purchase orders, invoices, and reconciliations. This will show that you understand the core responsibilities of the job.
✨Familiarise Yourself with Sage Accounts
If you have experience using Sage Accounts or similar software, make sure to highlight this during the interview. If not, take some time to learn the basics. Being able to talk about how you've used accounting software in the past can set you apart from other candidates.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like resolving invoice queries or managing multiple administrative tasks. Think of examples from your previous roles where you successfully navigated similar challenges, and be ready to share those stories.
✨Show Your Team Spirit
This role requires maintaining relationships with internal teams and suppliers. Be prepared to discuss how you’ve collaborated with others in the past. Highlight your communication skills and any experiences where you’ve successfully worked as part of a team to achieve a common goal.