Executive Assistant

Honeycomb is pleased to be partnering with a prestigious international professional services organisation to recruit an experienced Executive Assistant for their Belfast office. This opportunity would suit a highly organised and proactive individual with experience supporting senior stakeholders within a corporate or professional environment. This position is initially offered on a 6-month contract basis, with strong potential for permanency.

The Opportunity

Joining a busy and collaborative team, you will provide dedicated support to senior leadership, ensuring the effective coordination of schedules, communications, travel, events, and wider operational activity. This is a varied role that requires excellent organisation, strong attention to detail, and the ability to manage multiple priorities in a fast-paced setting.

The Company

This global organisation has an excellent reputation for delivering high-quality professional services and is recognised for its supportive and forward-thinking culture. Employees are encouraged to develop professionally within a collaborative environment that values initiative, efficiency, and strong client service.

Package & Benefits

• Competitive salary dependent on experience
• Generous annual leave and pension scheme
• Hybrid working available
• Monday to Friday working hours
• 6-month contract with strong potential to become permanent
• Ongoing training and career progression opportunities

Key Responsibilities

• Managing complex and constantly changing diaries for senior stakeholders, ensuring priorities and deadlines are effectively coordinated
• Organising meetings, conferences, and appointments across various platforms including virtual and in-person settings
• Coordinating domestic and international travel arrangements, including itineraries, accommodation, visas, and meeting logistics
• Supporting the planning and coordination of internal and external events, hospitality, lunches, and business dinners
• Acting as a central point of contact for clients, stakeholders, and internal teams, maintaining professional and timely communication
• Monitoring and managing inboxes, correspondence, meeting requests, and incoming queries
• Preparing reports, presentations, agendas, spreadsheets, and business documents to a high standard
• Assisting with project coordination and tracking progress updates for senior leadership
• Supporting business development activity through the preparation of pitches, client documentation, and maintaining CRM systems
• Building and maintaining strong working relationships with clients and colleagues across the wider business
• Ensuring records, databases, and documentation are maintained accurately and confidentially
• Contributing to process improvements and supporting wider team initiatives and projects where required
• Remaining up to date with company procedures, systems, and best working practices

Candidate Profile

• Minimum of 3 years' experience within an Executive Assistant, Senior Administrator, or Executive Support position
• Previous experience within a legal, corporate, or professional services environment is advantageous
• Exceptional organisational skills with the ability to manage competing priorities and tight deadlines
• Strong communication and interpersonal skills with a professional and approachable manner
• Ability to work independently while also collaborating effectively within a wider team
• High level of accuracy and attention to detail
• Strong knowledge of Microsoft Office including Outlook, Word, Excel, and PowerPoint
• Confident preparing professional documentation and presentations
• Strong problem-solving skills and the ability to use initiative
• Professional, adaptable, and proactive approach to work
• Interest in technology and improving processes is desirable

To speak in absolute confidence about this opportunity, please send an up-to-date CV via the link provided or contact Caoimhe Fairfield at Honeycomb. If you require any reasonable adjustments throughout the recruitment process, please contact us directly to discuss. Honeycomb is committed to equal opportunities for all applicants. Even if this role is not quite right for you, we may have others that are. Please visit Honeycomb to view our current opportunities.