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- Tasks: Support postgraduate medical and dental training through essential administrative coordination.
- Company: Join the Northern Ireland Medical and Dental Training Academy in Belfast.
- Benefits: Competitive pay, Monday to Friday hours, and potential for contract extension.
- Why this job: Shape the future of healthcare while gaining valuable experience in a dynamic environment.
- Qualifications: GCSE Maths and English or equivalent, plus relevant experience in administration.
- Other info: Immediate start available; supportive team culture with opportunities for professional growth.
The predicted salary is between 11 - 17 £ per hour.
Honeycomb are delighted to be working with the Northern Ireland Medical and Dental Training Academy (NIMDTA) to recruit for a temporary Band 4 Administrator. This role is for 3 months with potential for extension. It offers an immediate start.
Organisation: Northern Ireland Medical and Dental Training Academy
Location: Belfast
Hours: Monday to Thursday 9:00am-5:00pm and Friday 8:30am-4:30pm
Contract: Temporary, full time. 3 months with the potential for extension
Salary: Band 4 £14.06 per hour
About the Role
This is an exciting opportunity to play a key role in supporting the delivery of postgraduate medical and dental training across Northern Ireland. The successful candidate will work within a dynamic environment, providing essential administrative and coordination support to our training programmes and helping ensure the highest standards in medical education.
Key Responsibilities
- Coordinate specialty recruitment in line with national guidance
- Create and manage vacancies via the online recruitment system
- Organise shortlisting and interviews, ensuring equality and diversity compliance
- Prepare interview documentation and schedules
- Support pre-placement checks, including references
- Provide advice and guidance to recruitment panels
- Coordinate trainee placements in line with NIMDTA policy
- Administer the Annual Review of Competency Progression (ARCP) process
- Coordinate assessment schedules and panel documentation
- Collate trainee evidence and liaise with Royal Colleges
- Support the Revalidation Executive Officer and Responsible Officer
- Organise and service Specialty School Board and Training Committee meetings
- Prepare agendas, minutes, and action logs
- Follow up on actions and provide professional advice to members
- Support the Annual School Review process
- Coordinate specialty induction programmes
- Maintain attendance records to support ARCP requirements
- Maintain and update departmental information systems
- Manage College ePortfolio systems and related enquiries
- Support departmental events and colleagues as required
- Support regulatory compliance for medical training programmes
- Coordinate travel and event arrangements in line with policy
What We're Looking For
You’ll be adaptable and well organised, with the ability to manage a varied workload effectively. The successful candidate will be a confident communicator who works well as part of a team and brings experience in administration, customer service, and the use of data management systems.
Essential Criteria
- GCSE Maths and GCSE English (A-C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification AND 2 A Levels OR equivalent OR higher qualification AND 18 months' relevant experience* OR A minimum of 3 years' relevant experience.
- Experience in use of Microsoft office products including Word, Excel, and PowerPoint
Why Join NIMDTA?
- Play a vital role in shaping the future medical workforce
- Work in a collaborative, purpose-driven environment
- Enjoy a Monday to Friday daytime schedule
If you wish to apply in confidence, please submit your CV via the link provided or contact Geraldine Stevenson for further information. Applicants requiring adjustments or support during the recruitment process are encouraged to get in touch so that appropriate arrangements can be made. Please note: Successful candidates may be required to complete a Basic or Enhanced Access NI security check (fee of £18). A previous conviction will not automatically disqualify you; all information is treated in strict confidence. For further details, visit: www.nidirect.gov.uk/campaigns/accessni-criminal-record-checks. Honeycomb is fully committed to equal opportunities for all applicants. While we may be unable to respond to every application individually due to high volumes, we appreciate your interest in this opportunity.
Band 4 Administrator (Belfast) employer: Honeycomb Jobs Ltd
Contact Detail:
Honeycomb Jobs Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Band 4 Administrator (Belfast)
✨Tip Number 1
Network like a pro! Reach out to people in the medical and dental training field, especially those connected to NIMDTA. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for the interview by researching NIMDTA's values and recent projects. Show us that you’re not just another candidate; you’re genuinely interested in contributing to their mission in medical education.
✨Tip Number 3
Practice your communication skills! As an administrator, you'll need to convey information clearly. Try mock interviews with friends or family to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to follow the process.
We think you need these skills to ace Band 4 Administrator (Belfast)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Band 4 Administrator role. Highlight your relevant experience in administration and customer service, and don’t forget to mention your skills with Microsoft Office products!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for NIMDTA. Be sure to mention your adaptability and organisational skills, as these are key for this role.
Showcase Your Communication Skills: As a confident communicator, make sure to demonstrate this in your application. Whether it’s through your CV or cover letter, let us know how you’ve effectively worked as part of a team in the past.
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s quick and easy, and ensures your application gets to the right place without any hassle!
How to prepare for a job interview at Honeycomb Jobs Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Band 4 Administrator role and its responsibilities. Familiarise yourself with the key tasks like coordinating recruitment and managing documentation. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, especially in a busy environment.
✨Brush Up on Microsoft Office
As you'll be using Microsoft Office products daily, make sure you're comfortable with Word, Excel, and PowerPoint. Consider doing a quick refresher on any specific functions that might be relevant, such as creating spreadsheets or presentations, so you can demonstrate your proficiency during the interview.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the team, the training programmes, or the NIMDTA's goals. This not only shows your enthusiasm but also helps you determine if the role is the right fit for you. Plus, it makes for a more engaging conversation!
