Band 3 Administrator Ulster Hospital(temp)

Honeycomb are pleased to work with the Ulster Hospital to recruit a Band 3 Administrator for the Medical Workforce Planning Team. This role offers a rewarding administrative position with an excellent work-life balance, working Monday to Friday from 9.00am to 5.00pm at a rate of £12.75 per hour.

We are looking for an enthusiastic, organised, and proactive individual who enjoys working with data, has excellent attention to detail, is confident using Excel, and takes pride in delivering a high-quality administrative service.

The Role

• Provide essential administrative support to the Medical Workforce Planning Team.
• Maintain, update, and analyse workforce information and spreadsheets.
• Use Microsoft Excel to manage data, maintain trackers, and produce accurate reports.
• Ensure workforce records and information are accurate, up to date, and appropriately maintained.
• Manage telephone calls, emails, and general enquiries professionally.
• Prepare correspondence, reports, and other documentation.
• Support meetings, workforce planning activities, and associated administrative processes.
• Collaborate closely with colleagues and stakeholders to ensure the smooth running of the service.
• Handle sensitive and confidential information with discretion and professionalism.

Essential Criteria

• 5 GCSEs including Maths and English.
• Strong Microsoft Excel skills are essential for this position.
• 12 months of administrative experience.

We are particularly interested in candidates who have:

• Strong working knowledge of Microsoft Excel, including the ability to manage spreadsheets, organise data, use formulas, and maintain accurate records.
• Excellent IT and general administrative skills.
• A high level of accuracy and attention to detail.
• Strong organisational and time-management skills.
• The ability to prioritise workloads and meet deadlines.
• Excellent communication and interpersonal skills.
• A proactive approach and the ability to use initiative.
• The ability to work effectively both independently and as part of a team.
• An understanding of the importance of confidentiality when handling sensitive workforce information.

Previous administrative experience is desirable, and experience working with workforce data or within a healthcare environment would be advantageous.

Why join us?

• Monday-Friday working, 9am-5pm. No weekend or evening working.
• An excellent opportunity to develop your administrative and data management skills.
• The chance to gain valuable experience in medical workforce planning.
• The opportunity to work within an important and supportive healthcare team.
• A varied role where your contribution helps support the effective delivery of healthcare services.

Location: Ulster Hospital, Dundonald.

If you are organised, enthusiastic, confident with Excel, and looking for a role where you can put your administrative and IT skills to good use, we would love to hear from you. Join our Medical Workforce Planning Team and play your part in supporting the people who deliver patient care.

Please refer to the full job description and person specification for further details of the essential and desirable criteria.

If you need any reasonable adjustments or additional assistance during the recruitment process, please let us know and we will be happy to make the necessary arrangements.

Please note that successful candidates may be required to undergo a Basic or Enhanced AccessNI check, with a fee of £18+. Having a previous conviction will not automatically prevent an appointment, and any information disclosed will be treated with the appropriate level of confidentiality.

Honeycomb is committed to providing equal opportunities throughout the recruitment process. Due to the high volume of applications we receive, we may not be able to respond to every applicant individually. We would, however, like to thank everyone who expresses an interest in this opportunity.