At a Glance
- Tasks: Support patient services with essential administrative tasks in a busy healthcare environment.
- Company: Join the South Eastern Health and Social Care Trust, a vital part of the community.
- Benefits: Earn £12.75 per hour with a Monday to Friday schedule and potential for contract extension.
- Other info: Immediate start available; perfect for those seeking temporary work with growth potential.
- Why this job: Make a real difference in patient care while gaining valuable experience.
- Qualifications: 4 GCSEs including English or equivalent admin experience required.
The predicted salary is between 10 - 15 £ per hour.
Honeycomb are delighted to be working with the South Eastern Health and Social Care Trust to recruit for a Band 3 Administrator. This position is based in Downpatrick and offers an immediate start. The role is for 3 months initially with the potential for extension.
Location: Downpatrick
Pay rate: Band 3- £12.75 per hour
Contract: Temporary contract for the period of 3 months initially
Working hours: Monday- Friday- 9 am- 5 pm
This is an excellent opportunity for an experienced administrator to play a vital role in supporting patient services within a busy healthcare environment. The successful candidate will be an integral member of the Patient Administration Services team, providing high-quality administrative support while ensuring a patient-focused, responsive and efficient service.
Key Responsibilities:
- Inputting and maintaining accurate patient information on electronic systems (e.g. Epic, PAS, Patient Centre).
- Managing appointment scheduling in line with clinical priority and Integrated Elective Access Protocols (IEAP).
- Scanning and uploading documentation to electronic systems.
- Supporting audits and patient information checks.
- Managing work queues to ensure data accuracy.
- Producing reports and statistical information (e.g. waiting times).
- Maintaining electronic and manual filing systems.
- Dealing with patient and staff enquiries in line with Trust policies.
- Prioritising workload, diary management, and correspondence handling.
- Supporting training and induction of new staff.
- Providing reception cover as required.
- Taking minutes and arranging meetings.
- Participating in quality improvement initiatives.
- Adhering to Trust policies including Data Protection, IT Security, Health & Safety, Infection Prevention & Control and Records Management.
Essential Criteria:
Applicants must meet one of the following:
- 4 GCSEs (Grades A-C) including English Language plus 1 year's administrative/clerical experience
- OR NVQ Level 2 in Administration (or equivalent) plus 1 year's administrative/clerical experience
- OR 2 years' administrative/clerical experience
In addition, applicants must have:
- 1 year's word processing experience
- Experience using Microsoft Word, Excel and Outlook
Essential Skills:
- Ability to work effectively as part of a team
- Ability to use initiative
- Excellent organisational and prioritisation skills
- Strong communication skills
- Accuracy and attention to detail
- Ability to work in a busy, changing environment
- Knowledge of the Data Protection Act
- Experience using office administrative systems (diary management, filing systems)
Desirable:
- Experience using computerised databases
To apply in confidence, please submit your CV via the link provided or contact Geraldine Stevenson for more information. If you require any adjustments or support during the recruitment process, please let us know so appropriate arrangements can be made.
Please note: Successful candidates may need to complete a Basic or Enhanced Access NI check (fee of £18+). A previous conviction will not automatically prevent appointment; all disclosures are managed confidentially. Honeycomb is an equal opportunities employer. Due to high application volumes, we may not be able to respond to every applicant individually, but we appreciate your interest in this role.
Band 3 Administrator (Downpatrick) in Newry employer: Honeycomb Jobs Limited
Honeycomb is an exceptional employer, offering a supportive work culture that prioritises patient care and employee development. As a Band 3 Administrator in Downpatrick, you will enjoy a collaborative environment with opportunities for professional growth while contributing to vital healthcare services. With a focus on quality improvement and adherence to Trust policies, this role provides meaningful work that makes a real difference in the community.
StudySmarter Expert Advice🤫
We think this is how you could land Band 3 Administrator (Downpatrick) in Newry
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Honeycomb Jobs Limited.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Honeycomb Jobs Limited.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Honeycomb Jobs Limited, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Band 3 Administrator (Downpatrick) in Newry
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Honeycomb Jobs Limited.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Honeycomb Jobs Limited.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Honeycomb Jobs Limited. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Honeycomb Jobs Limited. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Honeycomb Jobs Limited
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Honeycomb Jobs Limited’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
