At a Glance
- Tasks: Provide essential secretarial support to a Community Mental Health Team and manage communications.
- Company: Join the Northern Health and Social Care Trust, making a difference in mental health services.
- Benefits: Earn £12.75 per hour with a full-time temporary contract and immediate start.
- Other info: Opportunity for career growth and a chance to make a real impact.
- Why this job: Be part of a supportive team, contributing to positive outcomes for service users.
- Qualifications: 4 GCSEs including English or equivalent, plus clerical experience using Microsoft Office.
The predicted salary is between 25000 - 25000 € per year.
Honeycomb are delighted to be working with the Northern Health and Social Care Trust to recruit for a temporary Band 3 Personal Secretary. This temporary role offers an immediate start and is based in Larne.
Location: Larne
Organisation: Northern Health & Social Care Trust (HSC)
Hours: Monday to Friday, 9:00am - 5:00pm (37.5 hours)
Contract: Full Time, Temporary, for 3 months initially
Salary: £12.75 per hour (Band 3)
As a Personal Secretary, you will be responsible for providing high-quality secretarial and administrative support to a Community Mental Health Team (CMHT). This is a key role supporting the Team Leader and wider team, helping to ensure the smooth, efficient running of the service and contributing to positive outcomes for service users.
Key Responsibilities
- Provide comprehensive secretarial support to the Team Leader, including diary and meeting management
- Prepare correspondence, reports and documentation to a high standard using digital dictation and word processing
- Organise, attend and minute meetings, distributing documentation as required
- Act as a central point of contact for internal and external enquiries
- Manage telephone calls, emails and mail, ensuring effective follow-up systems
- Maintain accurate records, filing systems and electronic databases
- Liaise with external agencies and multidisciplinary colleagues
- Support complaints administration and statistical data collection
- Provide cover for other clerical staff during periods of absence or increased workload
- Ensure confidentiality, data protection and records management standards are upheld at all times
Essential Criteria
- 4 GCSEs (Grades A*-C) to include English or equivalent PLUS 1 year's paid clerical experience using Microsoft Office OR English GCSE (Grade A*-C) or equivalent PLUS 2 years' paid clerical experience using Microsoft Office
- And either: RSA/OCR Stage II Typing/Word Processing (Parts 1 & 2) OR 1 year's experience using ICT systems including word processing, spreadsheets and email
Experience must include:
- Use of Microsoft Office (Word, Excel, Outlook)
- Electronic and manual diary management
- Organising and servicing meetings
- Data input, extraction and presentation
- Working with both electronic and paper-based records
If you wish to apply in confidence, please submit your CV via the link provided or contact Ashlea Parte for further information. Applicants requiring adjustments or support during the recruitment process are encouraged to get in touch so that appropriate arrangements can be made.
Please note: Successful candidates may be required to complete a Basic or Enhanced Access NI security check (fee of £18+). A previous conviction will not automatically disqualify you; all information is treated in strict confidence.
For further details, visit: Honeycomb is fully committed to equal opportunities for all applicants. While we may be unable to respond to every application individually due to high volumes, we appreciate your interest in this opportunity.
Band 3 Secretary (Larne) TLNT1_NI employer: Honeycomb Jobs Limited
At Northern Health and Social Care Trust, we pride ourselves on being an excellent employer, offering a supportive work culture that values teamwork and professional development. As a Band 3 Personal Secretary in Larne, you will enjoy a full-time role with regular hours, competitive pay, and the opportunity to make a meaningful impact within the Community Mental Health Team, all while contributing to the well-being of our community.
StudySmarter Expert Advice🤫
We think this is how you could land Band 3 Secretary (Larne) TLNT1_NI
✨Tip Number 1
Network like a pro! Reach out to your connections in the health and social care sector. Let them know you're on the lookout for a Band 3 Secretary role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions related to secretarial roles. Think about how you can showcase your experience with Microsoft Office and diary management. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After applying, drop a quick email to express your enthusiasm for the position. It shows initiative and keeps you on their radar. Plus, it’s a great way to remind them of your application!
✨Tip Number 4
Check out our website for more opportunities! We regularly update our listings, and applying through us can give you an edge. Let’s get you that Band 3 Secretary role and kickstart your career!
We think you need these skills to ace Band 3 Secretary (Larne) TLNT1_NI
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Band 3 Personal Secretary role. Highlight your secretarial experience and any relevant skills, especially with Microsoft Office. We want to see how you can support the Community Mental Health Team!
Showcase Your Skills:In your application, don’t just list your qualifications; showcase your skills! Talk about your experience with diary management, minute taking, and handling enquiries. We love seeing how you’ve made a difference in previous roles.
Keep It Professional:While we appreciate a friendly tone, remember to keep your application professional. Use clear language and check for typos or errors. A polished application shows us you’re serious about the role!
Apply Through Our Website:We encourage you to apply through our website for a smooth application process. It’s quick and easy, and ensures your application gets to the right place. Don’t miss out on this opportunity!
How to prepare for a job interview at Honeycomb Jobs Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Band 3 Personal Secretary. Familiarise yourself with the key tasks like diary management, minute taking, and handling correspondence. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Skills
Prepare to discuss your experience with Microsoft Office and any relevant clerical work. Bring examples of how you've successfully managed diaries, organised meetings, or maintained records. This will give the interviewer confidence in your ability to handle the role's demands.
✨Practice Common Interview Questions
Think about questions you might be asked, such as how you handle tight deadlines or manage multiple tasks. Practising your answers can help you articulate your thoughts clearly during the interview, making you appear more confident and prepared.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges they face, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the job is the right fit for you.
