At a Glance
- Tasks: Provide essential secretarial support to a Community Mental Health Team and manage communications.
- Company: Join the Northern Health and Social Care Trust, making a difference in mental health services.
- Benefits: Earn £12.75 per hour with a full-time temporary contract and immediate start.
- Other info: Opportunity for career growth and a chance to make an impact in the community.
- Why this job: Be part of a supportive team, contributing to positive outcomes for service users.
- Qualifications: 4 GCSEs including English or equivalent, plus clerical experience using Microsoft Office.
The predicted salary is between 25000 - 25000 € per year.
Honeycomb are delighted to be working with the Northern Health and Social Care Trust to recruit for a temporary Band 3 Personal Secretary. This temporary role offers an immediate start and is based in Larne.
Location: Larne
Organisation: Northern Health & Social Care Trust (HSC)
Hours: Monday to Friday, 9:00am - 5:00pm (37.5 hours)
Contract: Full Time, Temporary, for 3 months initially
Salary: £12.75 per hour (Band 3)
As a Personal Secretary, you will be responsible for providing high-quality secretarial and administrative support to a Community Mental Health Team (CMHT). This is a key role supporting the Team Leader and wider team, helping to ensure the smooth, efficient running of the service and contributing to positive outcomes for service users.
Key Responsibilities:
- Provide comprehensive secretarial support to the Team Leader, including diary and meeting management
- Prepare correspondence, reports and documentation to a high standard using digital dictation and word processing
- Organise, attend and minute meetings, distributing documentation as required
- Act as a central point of contact for internal and external enquiries
- Manage telephone calls, emails and mail, ensuring effective follow-up systems
- Maintain accurate records, filing systems and electronic databases
- Liaise with external agencies and multidisciplinary colleagues
- Support complaints administration and statistical data collection
- Provide cover for other clerical staff during periods of absence or increased workload
- Ensure confidentiality, data protection and records management standards are upheld at all times
Essential Criteria:
- 4 GCSEs (Grades A*-C) to include English or equivalent PLUS 1 year's paid clerical experience using Microsoft Office OR English GCSE (Grade A*-C) or equivalent PLUS 2 years' paid clerical experience using Microsoft Office
- And either: RSA/OCR Stage II Typing/Word Processing (Parts 1 & 2) OR 1 year's experience using ICT systems including word processing, spreadsheets and email
Experience must include:
- Use of Microsoft Office (Word, Excel, Outlook)
- Electronic and manual diary management
- Organising and servicing meetings
- Data input, extraction and presentation
- Working with both electronic and paper-based records
If you wish to apply in confidence, please submit your CV via the link provided or contact Ashlea Parte for further information. Applicants requiring adjustments or support during the recruitment process are encouraged to get in touch so that appropriate arrangements can be made.
Please note: Successful candidates may be required to complete a Basic or Enhanced Access NI security check (fee of £18+). A previous conviction will not automatically disqualify you; all information is treated in strict confidence. For further details, visit: Honeycomb is fully committed to equal opportunities for all applicants. While we may be unable to respond to every application individually due to high volumes, we appreciate your interest in this opportunity.
Band 3 Secretary (Larne) employer: Honeycomb Jobs Limited
Joining the Northern Health and Social Care Trust as a Band 3 Personal Secretary in Larne offers a unique opportunity to contribute to the well-being of the community while enjoying a supportive work environment. With a focus on employee growth, this role provides comprehensive training and development opportunities, ensuring that you can enhance your skills and advance your career. The Trust values teamwork and collaboration, fostering a culture where every member plays a vital role in delivering high-quality care and support to service users.
StudySmarter Expert Advice🤫
We think this is how you could land Band 3 Secretary (Larne)
✨Tip Number 1
Get to know the company! Research the Northern Health and Social Care Trust and understand their values and mission. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Before your interview, run through common questions and prepare your answers. We recommend doing mock interviews with friends or family to build your confidence and get comfortable with articulating your experience.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you’re dressed appropriately for the interview. A smart, professional appearance can set a positive tone and show that you take the opportunity seriously.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation for the opportunity. It also keeps you on their radar and reinforces your interest in the role.
We think you need these skills to ace Band 3 Secretary (Larne)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Band 3 Personal Secretary role. Highlight your secretarial experience and any relevant skills, especially with Microsoft Office. We want to see how you can support the Community Mental Health Team!
Showcase Your Skills:In your application, don’t just list your qualifications; showcase your skills! Talk about your experience with diary management, minute taking, and handling enquiries. We love seeing how you can contribute to the smooth running of the service.
Keep It Professional:While we’re all about being friendly, remember to keep your application professional. Use clear language and check for typos or errors. A polished application shows us you’re serious about the role!
Apply Through Our Website:We encourage you to apply through our website for a seamless process. It’s quick and easy, and ensures your application gets to us directly. Don’t miss out on this opportunity – we can’t wait to hear from you!
How to prepare for a job interview at Honeycomb Jobs Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Band 3 Personal Secretary. Familiarise yourself with the key tasks like diary management, minute taking, and correspondence preparation. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Skills
Prepare to discuss your experience with Microsoft Office and any relevant clerical work. Bring examples of how you've successfully managed diaries, organised meetings, or handled data. This is your chance to shine, so be ready to highlight your skills and how they align with what the Northern Health and Social Care Trust is looking for.
✨Practice Common Interview Questions
Think about questions you might be asked, such as how you handle multiple tasks or manage confidentiality. Practising your answers can help you feel more confident. You could even do a mock interview with a friend to get comfortable with articulating your thoughts.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges they face, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the position is the right fit for you.
