HR Administrative Officer (Temporary, Public Sector, Belfast)

Honeycomb Jobs is delighted to be working with our public sector client, to recruit an immediately available HR Administrative Officer for a temporary contract based in Belfast.

The Client - Our quasi-public sector client is an organisation that provides safe, effective support and care to individuals who have been affected by the Troubles. This client is one of the leading entities of the EU Programme for Peace and Reconciliation.

The Role: This credible position will support the Human Resources team in the delivery of an effective, efficient, and people-focused HR service. Duties will include but will not be limited to:

• Carry out administrative tasks associated with the recruitment process.
• Schedule all recruitment shortlisting and interviews with candidates and panel members and prepare documentation for panel members.
• Audit each recruitment competition to ensure all documentation is saved and complete.
• Liaise with recruitment agencies in relation to the procurement of agency workers.
• Assist with undertaking employment checks, including Access NI and references.
• Schedule and assist with the organisation's Induction for all new staff.
• Provide administrative support for learning and development activities, including carrying out procurement.
• Assist with the booking of training courses and seminars.
• Ensure an accurate list of attendees is recorded for each training event.
• Ensure all training courses are recorded on the HR system and employees' training records are kept up-to-date.
• Issue and collate training evaluation forms.
• Provide advice to line managers on recording absence on the HR system.
• Scan and save fit notes and retain associated confidential information.
• Monitor absence rates and escalate any long-term absence issues as appropriate.
• Act as the first point of contact for premises issues for the Belfast office.
• Liaise with the Premises Officer in relation to repairs and remedial work.
• Responsible for the distribution of all swipe cards and updating the spreadsheet.
• Carry out general administration tasks for the HR Department, e.g. answering phone calls, drafting standard Human Resources documents and managing the HR inbox and calendar.
• Provide ad hoc advice to Line Managers and Employees on HR-related queries, requests and HR policies and procedures, escalating more complex issues to the HR Officer.
• Act as a minute taker on an ad hoc basis for HR meetings.
• Ensure electronic and paper-based personnel files are maintained and filing/archiving is completed in a timely manner and in line with data protection regulations.
• Act as a member of the overflow reception service and answer calls when required. (Full training will be provided).
• Carry out any other duties that may reasonably be required in line with the main duties of the role.

The Person: As the successful candidate you will have the following background and experience:

• Essential:

• A minimum of five GCSEs (or equivalent) at Grade C or above, which must include English Language and Mathematics.
• At least two years' relevant experience in an administrative role, including one year's experience in a similar HR role.
• Proficiency in the use of Microsoft Office, including Word, Excel and Outlook.
• Excellent written and verbal communication skills.
• Strong organisational and time management skills.
• Experience of dealing with confidential and sensitive information.

• CIPD member.
• HR-related qualification.
• Experience of using a computerised HR system, e.g. PAMS.
• Knowledge of HR best practice.

To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact David McClure, Principal Recruitment Consultant at Honeycomb.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.

Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs.

Please note, we are receiving an exceptionally high number of applications and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.