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- Tasks: Support the Senior Leadership Team with admin tasks and be their first point of contact.
- Company: Join a large Public Sector Organisation committed to equality and opportunity.
- Benefits: Work Monday to Friday, 37 hours a week, with potential for extension.
- Why this job: Gain valuable experience in a dynamic environment while supporting impactful leadership.
- Qualifications: 5 GCSEs at Grade C or above, including English and a numerate subject.
- Other info: High volume of applications; ensure you meet qualifications to be considered.
The predicted salary is between 24000 - 36000 £ per year.
Honeycomb is delighted to be partnering with a large Public Sector Organisation for an Executive Support Officer for 3 months initially (with possibility of extension). The Role – To provide administrative support services for members of the Senior Leadership Team. Monday to Friday, 37 hours per week. Duties would include but not be limited to: To support the Chief Executive and senior team in their interaction with the public and act as first point of contact. To manage a range of administrative and office functions. To provide comprehensive secretarial support including diary, e-mail and responding to routine enquiries. To lead, implement and maintain administrative systems, including links to Electronic Case Management, Content Manager, Account NI, and compliance systems to maximise effectiveness. To organise a variety of internal and external meetings including associated preparatory work, minute taking and subsequent dissemination of information. To coordinate meetings and briefings such as the performance process or budget setting. From time to time, participate in organisational projects, and undertake any other duties as appropriate to the post and grade. Qualifications: Grade C or above in at least 5 GCSEs or equivalent qualification one of which must be GCSE English Language or equivalent and one of which must be a GCSE in a numerate subject or equivalent. Experience: At least three years’ relevant experience, gained within the last five years of providing administrative/ Secretarial support including producing correspondence/ e-mails, reports and responding to routine enquiries. At least one year’s experience of electronic diary management for one or more people. At least one year’s experience of organising and servicing/minuting meetings including on-line forums. Desirable: Previous experience of using a record management system for example Content Manager or Trim etc. To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Carla Forte, Sourcing Specialist Public Sector at Honeycomb Jobs on . If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all. ** Please note, we are receiving a high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. ** Skills: Minute taking Diary Management Administration
Executive Support Officer employer: Honeycomb Jobs Limited
Contact Detail:
Honeycomb Jobs Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Support Officer
✨Tip Number 1
Familiarize yourself with the specific administrative tools mentioned in the job description, such as Electronic Case Management and Content Manager. Having a solid understanding of these systems will demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your experience in managing electronic diaries and organizing meetings. Be prepared to discuss specific examples of how you've successfully coordinated schedules and facilitated effective communication in previous roles.
✨Tip Number 3
Showcase your minute-taking skills by preparing a sample set of minutes from a fictional meeting. This will not only illustrate your ability to capture key points but also your attention to detail and organizational skills.
✨Tip Number 4
Research the public sector organization you are applying to. Understanding their mission, values, and recent projects can help you tailor your approach and demonstrate your genuine interest in supporting their leadership team.
We think you need these skills to ace Executive Support Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative and secretarial support. Emphasize your skills in diary management, minute taking, and any experience with electronic record management systems.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements listed in the job description. Mention your experience in supporting senior leadership teams and your ability to manage multiple administrative tasks efficiently.
Highlight Relevant Qualifications: Clearly state your qualifications, especially your GCSEs or equivalent, focusing on English Language and numerate subjects. This will help demonstrate that you meet the educational requirements for the role.
Prepare for Potential Questions: Think about how you would answer questions related to your experience in organizing meetings, managing diaries, and handling routine inquiries. Be ready to provide specific examples during an interview.
How to prepare for a job interview at Honeycomb Jobs Limited
✨Showcase Your Administrative Skills
Be prepared to discuss your previous experience in providing administrative support. Highlight specific examples where you managed diaries, organized meetings, or handled correspondence effectively.
✨Demonstrate Your Communication Abilities
As the first point of contact for the Chief Executive and senior team, strong communication skills are essential. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've successfully communicated with various stakeholders.
✨Familiarize Yourself with Relevant Systems
If you have experience with electronic case management systems or record management tools like Content Manager, be sure to mention it. If not, do some research on these systems to show your willingness to learn and adapt.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-world scenarios. Think about past challenges you've faced in administrative roles and how you overcame them, especially in organizing meetings or managing conflicting priorities.
