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For Companies At a Glance
- Tasks: Support senior leaders by managing schedules, communications, and travel arrangements.
- Company: Join a prestigious global professional services organisation with a supportive culture.
- Benefits: Competitive salary, generous leave, hybrid working, and career progression opportunities.
- Other info: Exciting potential for permanent placement and ongoing training.
- Why this job: Be part of a dynamic team and make a real impact in a fast-paced environment.
- Qualifications: 3+ years as an Executive Assistant or similar role, with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Honeycomb is pleased to be partnering with a prestigious international professional services organisation to recruit an experienced Executive Assistant for their Belfast office. This opportunity would suit a highly organised and proactive individual with experience supporting senior stakeholders within a corporate or professional environment. This position is initially offered on a 6-month contract basis, with strong potential for permanency.
The Opportunity
Joining a busy and collaborative team, you will provide dedicated support to senior leadership, ensuring the effective coordination of schedules, communications, travel, events, and wider operational activity. This is a varied role that requires excellent organisation, strong attention to detail, and the ability to manage multiple priorities in a fast-paced setting.
The Company
This global organisation has an excellent reputation for delivering high-quality professional services and is recognised for its supportive and forward-thinking culture. Employees are encouraged to develop professionally within a collaborative environment that values initiative, efficiency, and strong client service.
Package & Benefits
- Competitive salary dependent on experience
- Generous annual leave and pension scheme
- Hybrid working available
- Monday to Friday working hours
- 6-month contract with strong potential to become permanent
- Ongoing training and career progression opportunities
Key Responsibilities
- Managing complex and constantly changing diaries for senior stakeholders, ensuring priorities and deadlines are effectively coordinated
- Organising meetings, conferences, and appointments across various platforms including virtual and in-person settings
- Coordinating domestic and international travel arrangements, including itineraries, accommodation, visas, and meeting logistics
- Supporting the planning and coordination of internal and external events, hospitality, lunches, and business dinners
- Acting as a central point of contact for clients, stakeholders, and internal teams, maintaining professional and timely communication
- Monitoring and managing inboxes, correspondence, meeting requests, and incoming queries
- Preparing reports, presentations, agendas, spreadsheets, and business documents to a high standard
- Assisting with project coordination and tracking progress updates for senior leadership
- Supporting business development activity through the preparation of pitches, client documentation, and maintaining CRM systems
- Building and maintaining strong working relationships with clients and colleagues across the wider business
- Ensuring records, databases, and documentation are maintained accurately and confidentially
- Contributing to process improvements and supporting wider team initiatives and projects where required
- Remaining up to date with company procedures, systems, and best working practices
Candidate Profile
- Minimum of 3 years' experience within an Executive Assistant, Senior Administrator, or Executive Support position
- Previous experience within a legal, corporate, or professional services environment is advantageous
- Exceptional organisational skills with the ability to manage competing priorities and tight deadlines
- Strong communication and interpersonal skills with a professional and approachable manner
- Ability to work independently while also collaborating effectively within a wider team
- High level of accuracy and attention to detail
- Strong knowledge of Microsoft Office including Outlook, Word, Excel, and PowerPoint
- Confident preparing professional documentation and presentations
- Strong problem-solving skills and the ability to use initiative
- Professional, adaptable, and proactive approach to work
- Interest in technology and improving processes is desirable
To speak in absolute confidence about this opportunity, please send an up-to-date CV via the link provided or contact Caoimhe Fairfield at Honeycomb. If you require any reasonable adjustments throughout the recruitment process, please contact us directly to discuss. Honeycomb is committed to equal opportunities for all applicants.
Executive Assistant employer: Honeycomb Jobs Limited
Contact Detail:
Honeycomb Jobs Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their needs, especially in managing complex schedules and supporting senior leadership.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and professionally. Consider mock interviews with friends or use online resources to sharpen your delivery.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always looking for talented individuals who can thrive in a collaborative environment.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex diaries and supporting senior stakeholders, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and any relevant experience in corporate environments. We love seeing enthusiasm and a personal touch!
Showcase Your Skills: Don’t forget to highlight your proficiency in Microsoft Office and any other relevant tools. If you have experience with CRM systems or project coordination, make sure to mention that too. We’re looking for someone who can hit the ground running!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at Honeycomb Jobs Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with managing complex diaries, coordinating travel, and supporting senior leadership. This will help you demonstrate your knowledge and show that you're the right fit for the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experience where you've successfully managed multiple priorities or tight deadlines. Be ready to discuss how you keep things organised, whether it's through digital tools or traditional methods. This will highlight your ability to thrive in a fast-paced environment.
✨Communicate Professionally
Since this role involves acting as a central point of contact, practice your communication skills. Be clear and concise in your responses during the interview, and don’t hesitate to ask questions. This shows your proactive approach and helps build rapport with the interviewer.
✨Demonstrate Your Problem-Solving Skills
Think of specific instances where you've encountered challenges in your previous roles and how you resolved them. This could be anything from managing last-minute changes in schedules to improving processes. Sharing these stories will illustrate your initiative and adaptability.