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For Companies At a Glance
- Tasks: Support senior leaders with diary management, communications, and event organisation.
- Company: Join a prestigious legal firm known for its excellence and strong team culture.
- Benefits: Enjoy hybrid working, 25 days holiday, and a lucrative pension package.
- Why this job: Be part of a dynamic team, enhancing your skills while making a real impact.
- Qualifications: 5+ years supporting senior leaders; strong communication and organisational skills required.
- Other info: Opportunities for personal growth and development in a fast-paced environment.
The predicted salary is between 36000 - 60000 £ per year.
Honeycomb is thrilled to be partnering with a prestigious and well-established legal firm in the search for an experienced Executive Assistant/Practice Executive to join their busy Belfast team.
We are seeking a highly organised and proactive Executive Assistant/Practice Executive to provide high-level support to our Partners, Associate Director, and Practice Manager. This is a fast-paced role requiring exceptional attention to detail, discretion, and the ability to manage multiple priorities with ease.
Key Responsibilities
- Provide seamless diary and inbox management for senior stakeholders, coordinating complex schedules, meetings, and travel across global time zones.
- Plan and deliver accurate, high-quality work while managing competing deadlines and adapting to shifting priorities.
- Prepare professional documentation including agendas, reports, presentations, and correspondence.
- Manage internal and external communications, prioritising and responding to emails, calls, and post on behalf of stakeholders.
- Support business development initiatives, including coordinating international client visits, maintaining CRM data, producing pitches, and updating credentials.
- Develop and maintain strong professional relationships with clients and internal teams, ensuring exceptional service delivery and stakeholder satisfaction.
- Organise and manage events, lunches, dinners, and global visits, ensuring every detail, from dietary requirements to logistics, is handled efficiently.
- Maintain up-to-date knowledge of practice area developments and firm policies, contributing to continuous improvement and knowledge sharing.
- Actively participate in team meetings, firm initiatives, and development activities, while taking ownership of your own learning and growth.
Your Package/Benefits:
- Salary available on request
- Hybrid working - 2 days in office and 3 working from home
- Full-time permanent role (Monday - Friday)
- 25 days holiday + STAT
- Lucrative pension package
- Excellent opportunity to join a successful well-established legal team
The Person
- At least 5 years' experience supporting senior leaders (Partners or C-suite) in a professional services environment - legal sector experience is a plus.
- Strong attention to detail and a proactive, big-picture approach to supporting stakeholders.
- Excellent written and verbal communication skills, with the ability to build trusted relationships across all levels.
- A natural sense of business awareness - able to understand priorities and make sound decisions when needed.
- Outstanding organisation and time management, with the ability to stay ahead, juggle tasks, and adapt to changing priorities.
- Comfortable working under pressure and meeting tight deadlines in a fast-paced environment.
- Client-focused and solutions-driven, with great judgement and problem-solving skills.
- Confident using Microsoft Office (Outlook, Word, Excel, PowerPoint) at an intermediate level; basic knowledge of Visio.
- Competent typist.
To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Caoimhe Fairfield at Honeycomb. If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all. Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs.
Executive Assistant employer: Honeycomb Jobs Limited
Contact Detail:
Honeycomb Jobs Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the legal sector and the specific firm you're applying to. Understanding their culture, values, and recent developments can help you tailor your conversations and demonstrate your genuine interest during interviews.
✨Tip Number 2
Network with current or former employees of the firm. Engaging with them on platforms like LinkedIn can provide you with insider knowledge about the role and the team dynamics, which can be invaluable during your application process.
✨Tip Number 3
Prepare for potential interview questions by practising scenarios that showcase your organisational skills and ability to manage multiple priorities. Think of specific examples from your past experience that highlight your problem-solving abilities and attention to detail.
✨Tip Number 4
Demonstrate your proficiency in Microsoft Office by being ready to discuss how you've used these tools effectively in previous roles. Consider preparing a brief overview of how you've managed complex schedules or created professional documentation to support your claims.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience supporting senior leaders, particularly in a professional services environment. Emphasise your organisational skills and ability to manage multiple priorities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your attention to detail and proactive approach. Mention specific examples of how you've successfully managed complex schedules or supported business development initiatives.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and any other relevant software. Include your typing speed and communication skills, as these are crucial for the role.
Showcase Your Adaptability: Provide examples in your application that demonstrate your ability to adapt to changing priorities and work under pressure. This will show that you can thrive in a fast-paced environment.
How to prepare for a job interview at Honeycomb Jobs Limited
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage multiple priorities is crucial. Be prepared to discuss specific examples of how you've successfully organised complex schedules or managed competing deadlines in previous roles.
✨Demonstrate Discretion and Professionalism
This role requires a high level of discretion. During the interview, highlight situations where you maintained confidentiality and handled sensitive information with care, showcasing your professionalism.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to adapt under pressure. Think of scenarios where you had to make quick decisions or manage unexpected changes, and be ready to explain your thought process.
✨Familiarise Yourself with the Firm's Culture
Research the legal firm and understand its values and culture. This will help you tailor your responses to align with their expectations and demonstrate your genuine interest in becoming part of their team.
