Legal Administrator in Belfast

Honeycomb is pleased to partner with a well-established legal firm to recruit a motivated Legal Administrator for their busy Belfast office. This is a great opportunity to join a dynamic team, support fee earners, and gain valuable experience in a professional legal environment.

We are seeking an organised and adaptable Administrator to join a busy legal team. This role involves providing comprehensive administrative assistance to fee earners across various dispute matters. Key duties include:

• Managing and updating case files
• Drafting and formatting legal documentation
• Liaising with clients and internal departments
• Carrying out a wide range of administrative duties

The successful candidate will ensure the smooth progression of cases, maintaining a high standard of accuracy and efficiency. Excellent organisational ability, strong communication skills, and the capacity to perform effectively under pressure are essential for this position.

Our client is an internationally recognised law firm, highly regarded for delivering exceptional legal advice across multiple sectors. The firm is known for fostering a supportive and collaborative culture, embracing innovation, and maintaining a strong commitment to client success.

Package/Benefits:

• Competitive holiday entitlement: 25 days annual leave plus statutory holidays
• 5% employer pension contribution
• Monday to Friday schedule
• Chance to join a forward-thinking and progressive firm

The Role:

• Produce precise, high-quality work while balancing multiple priorities and deadlines
• Collaborate with internal teams such as Operations, Document Services, and Reprographics to complete tasks promptly
• Handle telephone and written communication professionally, ensuring a consistent, high-quality service
• Print, scan, and copy documents as needed, including preparing court bundles, deeds, and working papers
• Maintain accurate filing systems both electronically and in hard copy
• Assist fee earners with administrative support, including expenses, cheque requisitions, and other financial tasks
• Manage incoming emails efficiently, responding and filing appropriately
• Input and maintain accurate time records, and assist with billing processes such as pre-bills, narrative editing, and e-billing
• Update client and case details in internal systems and help produce reports as required
• Support the new business process, including conflict checks, file openings, and engagement letters
• Coordinate meetings and events, including room bookings, catering, and travel logistics
• Maintain client databases and assist with archiving and file retrieval
• Provide general administrative assistance, including managing post, couriers, calls, and document production
• Develop strong professional relationships and deliver excellent client service
• Stay informed about team priorities to ensure effective and proactive support
• Comply with all firm policies, ensuring confidentiality and precision in all work
• Engage in team meetings, training sessions, and development initiatives
• Take ownership of personal growth and share knowledge to support team improvement
• Assist with managing deeds schedules and client data sites, ensuring all records remain up to date

The Person:

• At least 1 year's experience in an administrative or office-based role
• Strong typing ability with excellent accuracy
• Proficiency in Microsoft Office programs, including Word, Outlook, Excel, and PowerPoint
• Exceptional communication skills, both written and verbal, with the ability to build positive and professional relationships internally and externally

To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Caoimhe Fairfield at Honeycomb. If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all. Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs.