Executive Assistant to CEO & DoE/PGMD - Band 4 Honeycomb is delighted to be working in partnership with the Northern Ireland Medical and Dental Training Agency (NIMDTA) to recruit an Executive Assistant to support the Chief Executive Officer and Director of Education/Postgraduate Medical Dean. Organisation: Northern Ireland Medical and Dental Training Agency (NIMDTA) Salary: £14.06 per hour Hours: Full-time, 37.5 hours per week Working Hours: Monday-Thursday, 9am-5pm; Newtownbreda Contract: Temporary, up to 9 months The Opportunity NIMDTA is seeking a proactive and highly organised Executive Assistant to provide comprehensive administrative support to the Chief Executive Officer (CEO) and Director of Education/Postgraduate Medical Dean (DoE/PGMD). The Role Working closely with senior management, you will provide a confidential, efficient and professional administrative service. Acting as an important point of contact between the executive office, staff and external stakeholders, you will help coordinate communications, manage information and ensure priorities and deadlines are effectively maintained. Key Responsibilities Provide comprehensive executive and administrative support to the CEO and DoE/PGMD. Manage confidential and sensitive information, identifying priorities and responding to urgent matters appropriately. Assist with correspondence, report writing and the preparation of executive documentation. Arrange and coordinate meetings, appointments, travel and diary commitments. Provide administrative support to Senior Management Committee meetings, one-to-one meetings and other corporate working groups. Support the preparation of agendas, reports, business cases and governance documentation. Use Microsoft Office applications to capture, analyse and present information for reports and management purposes. GCSE English and GCSE Mathematics (grades A-C) or equivalent qualifications to demonstrate literacy and numeracy, or a higher qualification AND Two A Levels or equivalent, or a higher qualification AND 18 months' relevant administrative experience. Relevant experience includes working in an office environment undertaking administrative duties such as preparing correspondence, maintaining systems and databases, and communicating with stakeholders. Experience using Microsoft Office applications, including Word, Excel and PowerPoint. Additional Requirement A current full UK driving licence and access to a car for use on appointment. A professional and flexible approach to supporting senior management. Providing administrative support to committees, including minute-taking. Financial administration, including processing payments and invoices. This is a fantastic opportunity to join an organisation that plays an important role in the delivery and development of medical and dental education and training across Northern Ireland. If you need any reasonable adjustments or additional assistance during the recruitment process, please let us know and we will be happy to make the necessary arrangements. Honeycomb is committed to providing equal opportunities throughout the recruitment process. Honeycomb Privacy Policy Skills: Health Service Administration Band 4 A-Levels
Executive Assistant to CEO - Band 4 TLNT1_NI in Belfast employer: Honeycomb Jobs Limited
Honeycomb is an excellent employer, offering a supportive work environment in the heart of Belfast City Centre. With a focus on employee growth and development, this role provides a unique opportunity to gain valuable experience within a leading UK manufacturer, complemented by benefits such as free onsite parking and a commitment to equal opportunities for all staff.
