At a Glance
- Tasks: Provide essential admin support to senior leaders and help manage health services.
- Company: Join the Strategic Planning and Performance Group in Belfast's vibrant city centre.
- Benefits: Earn £14.06 per hour with full-time hours and an immediate start.
- Other info: Temporary role for 3 months with potential for growth in a supportive environment.
- Why this job: Make a difference in health and social care while gaining valuable experience.
- Qualifications: GCSEs in Maths and English, plus A Levels and admin experience required.
The predicted salary is between 14.06 - 14.06 £ per hour.
Honeycomb are delighted to be working with the Strategic Planning and Performance Group to recruit a Band 4 Facilities Administrator. This role will be based in Belfast city centre and offers an immediate start.
The Strategic Planning and Performance Group (SPPG) is part of the Department of Health and is responsible for planning, funding, and managing health and social care services for people throughout Northern Ireland.
As a Band 4 Facilities Administrator, you will be responsible for providing administrative support to Directors and Senior Managers. You will play a vital role in the smooth running of projects and events, and contribute to the accurate management of information, records and business processes.
Key Responsibilities:
- Delivering high-quality administrative and executive support to senior leadership teams
- Organising and coordinating calendars, meetings, appointments, and travel logistics
- Producing professional reports, presentations, dashboards, and meeting materials
- Managing and maintaining corporate databases, records, and digital filing systems
- Planning and supporting conferences, workshops, events, and stakeholder engagement activities
- Ensuring compliance with information governance, records management, and data protection requirements
- Processing medical records requests and supporting the secure handling of sensitive information
- Assisting with facilities, estates, health and safety, and workplace management activities
- Facilitating effective communication and collaboration across departments and external partners
The Person
Essential Criteria:
- GCSE Mathematics & English (Grades A-C) OR Equivalent qualification to demonstrate literacy and numeracy AND 2 x A Levels or equivalent AND 18 months of administrative experience, providing support in working with medical records or providing premises/estates support.
Desirable Criteria:
- Experience in providing Premises/Estates Support
Package and Benefits
This role offers an hourly rate of £14.06 and is based in Belfast city centre. It is temporary for 3 months initially.
- £14.06 per hour
- Temporary for 3 months initially
- Full-time hours
- Immediate start
To apply in confidence, please submit your CV via the link provided or contact Ashlea Parte for more information. Please note: Successful candidates may need to complete a Basic or Enhanced Access NI check (fee of £18). A previous conviction will not automatically prevent appointment; all disclosures are managed confidentially.
If you have a disability, which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.
Please note that we are currently receiving an exceptionally high volume of applications and will be unable to shortlist candidates who do not meet the specific requirements for this role. Due to this volume, we may be unable to provide individual feedback. We thank you in advance for your understanding.
Band 4 Facilities Administrator (Belfast) employer: Honeycomb Jobs Limited
The Strategic Planning and Performance Group (SPPG) offers a dynamic work environment in the heart of Belfast, where employees are valued for their contributions to health and social care services across Northern Ireland. With a strong commitment to professional development, SPPG provides opportunities for growth and advancement while fostering a collaborative and inclusive culture that prioritises employee well-being and engagement.
StudySmarter Expert Advice🤫
We think this is how you could land Band 4 Facilities Administrator (Belfast)
✨Network with Local Healthcare Professionals
Getting a temporary role in health sciences administration is all about who you know! Hit up local healthcare meetups or professional gatherings to make connections. Chat with people already in the field; they might know about temporary gigs at places like Honeycomb Jobs Limited before they even hit the job boards!
✨Leverage University Career Services
If you're still studying or recently graduated, don’t forget about your university's career services. They often have exclusive links to temporary roles in health administration—it's a goldmine for finding opportunities that might not be advertised publicly. Plus, they can help you polish your interview skills!
✨Use Online Job Boards Wisely
When hunting for temporary roles, make sure you’re using job boards that cater specifically to health administration. Websites like NHS Jobs or HealthCareers might have listings for roles at Honeycomb Jobs Limited. Set up alerts for new postings, so you jump on any opportunities as soon as they come up!
✨Showcase Your Adaptability in Interviews
Temporary roles often require you to hit the ground running. Use your interviews to highlight any past experiences where you’ve had to adapt quickly, whether it’s in a volunteer position or a past job. This will show Honeycomb Jobs Limited you’re ready to step in and make an immediate impact!
We think you need these skills to ace Band 4 Facilities Administrator (Belfast)
Some tips for your application 🫡
Highlight Your Health Sciences Knowledge:When applying for the Band 4 Facilities Administrator (Belfast) at Honeycomb Jobs Limited, make sure to showcase any relevant courses or degrees you have in health sciences or related fields. This background helps to demonstrate that you understand the sector and can hit the ground running in a temporary role.
Emphasise Administrative Skills:Since this is an administrative role, it’s essential to highlight your organisational skills, attention to detail, and proficiency with software commonly used in health sciences administration. Mention any specific tools or systems you’ve used, as these can really make you stand out to Honeycomb Jobs Limited.
Keep It Concise and Relevant:As this is a temporary role, brevity is key. Make sure your CV is succinct and focuses on your most relevant experiences. Highlight your ability to adapt quickly and learn on the job, which is crucial in a short-term position like this.
Tailor Your Cover Letter:Use your cover letter to express your enthusiasm for the health sciences sector and your interest in the specific tasks you'd be handling at Honeycomb Jobs Limited. Being clear about why you're the perfect fit for a temporary position will help demonstrate your motivation and readiness to contribute.
How to prepare for a job interview at Honeycomb Jobs Limited
✨Brush Up on Health Regulations
Given that you're diving into health sciences administration, make sure you're well-versed in the latest health regulations and compliance standards. It’s a temporary role, so showing that you’re up to speed with current guidelines will highlight your readiness to hit the ground running for Honeycomb Jobs Limited.
✨Demonstrate Your Organisational Skills
In health sciences administration, organisational skills are key. Prepare examples of how you’ve managed multiple tasks or handled administrative challenges in the past. Be ready to speak about your tools—whether that's a particular software or a method of project management—that you use to keep everything in check.
✨Tailor Your Motivation to the Temporary Nature
As this is a temporary position, it’s essential to express your enthusiasm for the role during the interview. Talk about what you aim to learn and how you see this experience fitting into your overall career goals. Employers love to see that you’re eager to contribute, even if it's just for a short time!
✨Prepare for Scenario-Based Questions
You might also encounter scenario-based questions during your interview. Be ready to demonstrate how you'd handle specific administrative challenges in a health setting. Think about common situations in health sciences and formulate your responses beforehand, so you come off as calm and capable when it counts.
