Band 3 Administrator Whiteabbey( Temp) in Belfast

Honeycomb is pleased to partner with the Northern Health and Social Care Trust in the recruitment of a Temporary Band 3 Personal Secretary. This is a short-term assignment for an initial period of 2 months, with an immediate start available.

Location: Whiteabbey Hospital

Organisation: Northern Health and Social Care Trust (NHSCT)

Hours: Monday to Friday, 9:00am - 5:00pm (37.5 hours per week)

Contract: Temporary, Full-Time

Pay Rate: Band 3 - £12.75 per hour

About the Role

An excellent opportunity has arisen to join the Northern Health and Social Care Trust as a Personal Secretary based at Whiteabbey Hospital. This temporary role will run for approximately 2 months and requires someone who can begin straight away. The successful applicant will provide essential administrative and secretarial support within a fast-paced environment, helping to ensure the smooth operation of the service. You will collaborate with a range of Health and Social Care professionals while contributing to a high standard of service delivery.

Key Duties

• Provide comprehensive secretarial support to the Team Leader, including managing schedules and appointments.
• Deliver efficient administrative and clerical assistance across the department.
• Coordinate meetings, including preparation of agendas, distribution of materials and accurate minute-taking.
• Serve as a key contact for queries, liaising with internal staff, senior management, and external organisations.
• Oversee incoming and outgoing correspondence, emails, and phone calls, ensuring appropriate follow-up.
• Maintain secure and accurate filing systems in line with data protection and information governance standards.
• Input and extract information from IT systems and spreadsheets.
• Create and manage spreadsheets and databases using Microsoft Office, especially Excel.
• Assist with complaint handling processes, including arranging meetings and compiling documentation.
• Carry out basic financial tasks such as petty cash handling when required.

Essential Criteria

Applicants must meet one of the following:

• Option 1: 4 GCSEs (A-C) including English (or equivalent), and at least 1 year of paid clerical experience in an office setting using Microsoft Office, plus minimum 1 year of experience taking minutes (where required).
• OR GCSE English (A-C) (or equivalent), and at least 2 years of paid clerical experience in an office environment using Microsoft Office, plus minimum 1 year of minute-taking experience (where required).

In addition, candidates must have either RSA/OCR Stage II Typing/Word Processing (both parts), or at least 1 year of experience using IT systems, including word processing, spreadsheets, and email.

Skills & Competencies

• Strong verbal and written communication skills.
• Ability to collaborate with colleagues and senior staff.
• Capable of working independently and using initiative.
• Comfortable working to deadlines in a busy environment.
• Proficient in IT systems.

Experience should include:

• Microsoft Office (Word, Excel, Outlook).
• Managing diaries (electronic and manual).
• Coordinating and minuting meetings.
• Producing and analysing data using Excel.
• Data entry and reporting.

Benefits

• Monday to Friday working pattern with standard daytime hours.
• Increased holiday entitlement after 12 weeks.
• Inclusive and supportive working environment.
• Opportunity to contribute meaningfully within Health & Social Care.

If you are motivated, dependable, and ready to build your experience in a professional environment, we would like to hear from you. To apply in confidence, please submit your CV via the link provided or contact Geraldine Stevenson for more information. If you require any adjustments or support during the recruitment process, please let us know so appropriate arrangements can be made.

Please note: Successful candidates may need to complete a Basic or Enhanced Access NI check (fee of £18+). A previous conviction will not automatically prevent appointment; all disclosures are managed confidentially. Honeycomb is an equal opportunities employer. Due to high application volumes, we may not be able to respond to every applicant individually, but we appreciate your interest in this role.