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- Tasks: Support student placements and coordinate with external partners in a dynamic environment.
- Company: Join a supportive academic office focused on student success and collaboration.
- Benefits: Generous leave, pension scheme, and professional development opportunities.
- Other info: Part-time role with flexible hours until June 2027, perfect for students.
- Why this job: Make a real difference in students' lives while honing your administrative skills.
- Qualifications: 3 years of admin experience, strong IT skills, and excellent communication abilities.
The predicted salary is between 24000 - 28000 £ per year.
About the Role
We are seeking a highly organised and proactive Administrative Officer to provide comprehensive support for undergraduate student placements. This role plays a key part in ensuring the effective coordination and administration of placement activity, supporting students, staff, and external partners. You will be responsible for maintaining accurate records, managing communications, and ensuring processes are delivered efficiently and in line with quality standards. This is an excellent opportunity for someone with strong administrative skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This is a part time position of 3 days per week Monday- Friday until June 2027.
Responsibilities
- Provide administrative support for the allocation and coordination of student placements.
- Liaise with external placement providers to secure placements and resolve issues.
- Plan and schedule placement activity, ensuring timelines are met.
- Maintain accurate records of placements, assessors, and visits using internal systems.
- Support students and staff with guidance on placement processes and requirements.
- Monitor placement quality, ensuring reports and marks are recorded and submitted.
- Maintain placement-related web content, communications, and student data.
- Produce routine reports and support data management and system improvements.
- Work closely with internal teams and stakeholders to support placement delivery.
- Ensure compliance with data protection, information security, and organisational policies.
- Maintain accurate records and support audits, reviews, and quality processes.
- Manage workload effectively, prioritising competing demands and meeting deadlines.
- Contribute to team working and continuous improvement initiatives.
- Support wider organisational events and undertake additional duties as required.
Essential Criteria
- Minimum of 3 years' recent administration experience in a complex working environment.
- Excellent organisational skills, with the ability to work under pressure, meet deadlines, maintain accuracy, and handle confidential information.
- Experience working with Information Management Systems.
- Strong IT skills, including Microsoft Word, Outlook, and advanced Excel (data manipulation and formula use).
- Experience liaising effectively with internal and external stakeholders.
- Excellent communication skills, both written and verbal.
- Ability to work and make decisions using own initiative.
- Proven ability to work effectively as part of a team.
- Experience and proficiency in minute taking and maintaining financial records.
Package & Benefits
- Generous annual leave plus public holidays
- Pension scheme with employer contributions
- Professional development and training opportunities
- Supportive and collaborative working environment
If you are a highly organised administrator with strong attention to detail and the ability to manage multiple priorities, please contact Louise Ward or apply via the link below. Please note that a Basic AccessNI check will be required for the successful candidate. If you require reasonable adjustments or assistance at any stage of the recruitment process due to a disability, please contact us directly. Honeycomb is proud to be an equal opportunity employer.
Administrative Officer - Academic Office (Placements) in Belfast employer: Honeycomb Jobs Limited
Contact Detail:
Honeycomb Jobs Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Officer - Academic Office (Placements) in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the academic sector or related fields. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the organisation and its placement processes. We want you to show off your knowledge and enthusiasm, so practice common questions and think about how your skills fit the role.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your genuine interest in the position.
✨Tip Number 4
Apply through our website for the best chance at landing the job. We’re always on the lookout for organised individuals who can handle multiple priorities, just like you!
We think you need these skills to ace Administrative Officer - Academic Office (Placements) in Belfast
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in administration, especially in complex environments. We want to see how your skills align with the role of Administrative Officer, so don’t hold back!
Show Off Your Organisational Skills: Since this role is all about coordination and support, give us examples of how you've successfully managed multiple priorities in the past. We love seeing real-life scenarios that demonstrate your ability to stay organised under pressure.
Communicate Clearly: Your written communication skills are key for this position. Make sure your application is clear, concise, and free from errors. We appreciate a well-structured application that reflects your attention to detail!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Honeycomb Jobs Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Officer role. Familiarise yourself with the key tasks like managing placements and liaising with external partners. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experience where you've successfully managed multiple priorities or maintained accurate records. Be ready to discuss how you handle pressure and meet deadlines, as these are crucial for the job.
✨Communicate Effectively
Strong communication is essential for this role. Practice articulating your thoughts clearly and concisely. You might be asked about your experience liaising with stakeholders, so have specific examples ready that highlight your ability to communicate effectively both verbally and in writing.
✨Demonstrate Your IT Proficiency
The job mentions a need for strong IT skills, especially with Microsoft Office. Brush up on your Excel skills, particularly data manipulation and formulas. Be prepared to discuss how you've used technology in previous roles to improve processes or manage information efficiently.