At a Glance
- Tasks: Provide essential secretarial support to a Community Mental Health Team and manage communications.
- Company: Join the Northern Health and Social Care Trust, making a difference in mental health services.
- Benefits: Earn £12.75 per hour with full-time hours and immediate start.
- Other info: Temporary role for 3 months with potential for growth and development.
- Why this job: Be part of a vital team, contributing to positive outcomes for service users.
- Qualifications: 4 GCSEs including English or equivalent, plus clerical experience with Microsoft Office.
The predicted salary is between 25000 - 25000 £ per year.
Honeycomb are delighted to be working with the Northern Health and Social Care Trust to recruit for a temporary Band 3 Personal Secretary. This temporary role offers an immediate start and is based in Larne.
Location: Larne
Organisation: Northern Health & Social Care Trust (HSC)
Hours: Monday to Friday, 9:00am- 5:00pm (37.5 hours)
Contract: Full Time, Temporary, for 3 months initially
Salary: £12.75 per hour (Band 3)
As a Personal Secretary, you will be responsible for providing high-quality secretarial and administrative support to a Community Mental Health Team (CMHT). This is a key role supporting the Team Leader and wider team, helping to ensure the smooth, efficient running of the service and contributing to positive outcomes for service users.
Key Responsibilities
- Provide comprehensive secretarial support to the Team Leader, including diary and meeting management
- Prepare correspondence, reports and documentation to a high standard using digital dictation and word processing
- Organise, attend and minute meetings, distributing documentation as required
- Act as a central point of contact for internal and external enquiries
- Manage telephone calls, emails and mail, ensuring effective follow-up systems
- Maintain accurate records, filing systems and electronic databases
- Liaise with external agencies and multidisciplinary colleagues
- Support complaints administration and statistical data collection
- Provide cover for other clerical staff during periods of absence or increased workload
- Ensure confidentiality, data protection and records management standards are upheld at all times
Essential Criteria
- 4 GCSEs (Grades A*-C) to include English or equivalent PLUS 1 year's paid clerical experience using Microsoft Office OR English GCSE (Grade A*-C) or equivalent PLUS 2 years' paid clerical experience using Microsoft Office
- And either: RSA/OCR Stage II Typing/Word Processing (Parts 1 & 2) OR 1 year's experience using ICT systems including word processing, spreadsheets and email
Experience must include:
- Use of Microsoft Office (Word, Excel, Outlook)
- Electronic and manual diary management
- Organising and servicing meetings
- Data input, extraction and presentation
- Working with both electronic and paper-based records
If you wish to apply in confidence, please submit your CV via the link provided or contact Ashlea Parte for further information. Applicants requiring adjustments or support during the recruitment process are encouraged to get in touch so that appropriate arrangements can be made.
Please note: Successful candidates may be required to complete a Basic or Enhanced Access NI security check (fee of £18+). A previous conviction will not automatically disqualify you; all information is treated in strict confidence. For further details, visit: Honeycomb is fully committed to equal opportunities for all applicants.
Band 3 Secretary (Larne) employer: Honeycomb Jobs Limited
At Northern Health and Social Care Trust, we pride ourselves on being an excellent employer, offering a supportive work culture that values teamwork and professional development. As a Band 3 Personal Secretary in Larne, you will enjoy a full-time role with a competitive salary, while contributing to meaningful outcomes for the community. Our commitment to employee growth and well-being ensures that you will have access to training opportunities and a collaborative environment, making this a rewarding place to advance your career.
StudySmarter Expert Advice🤫
We think this is how you could land Band 3 Secretary (Larne)
✨Tip Number 1
Get to know the company! Research the Northern Health and Social Care Trust and their values. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to secretarial roles, like managing diaries or handling confidential information. We recommend doing mock interviews with friends or family to boost your confidence.
✨Tip Number 3
Network, network, network! Reach out to current or former employees of the Trust on LinkedIn. They can provide insider tips and might even refer you for the position, which can give you a leg up in the application process.
✨Tip Number 4
Apply through our website! It’s the easiest way to ensure your application gets seen. Plus, it shows that you’re proactive and serious about landing this Band 3 Secretary role.
We think you need these skills to ace Band 3 Secretary (Larne)
Some tips for your application 🫡
Read the Job Description Thoroughly:Before you dive into your application, take a good look at the job description. It’s packed with info about what the role entails and what skills we’re looking for. This will help you tailor your CV and cover letter to match exactly what we need!
Showcase Your Relevant Experience:When writing your application, highlight your experience that aligns with the key responsibilities of the Personal Secretary role. Whether it’s diary management or minute taking, make sure we see how your background fits the bill!
Keep It Professional Yet Personal:While we want to see your professional side, don’t be afraid to let your personality shine through. A friendly tone can make your application stand out, so feel free to express why you’re excited about this opportunity with us!
Apply Through Our Website:To make sure your application gets to us without a hitch, apply directly through our website. It’s the easiest way for us to keep track of your application and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Honeycomb Jobs Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Band 3 Personal Secretary. Familiarise yourself with tasks like diary management, minute taking, and using Microsoft Office. This will help you confidently discuss how your skills align with what they need.
✨Prepare Real-Life Examples
Think of specific situations from your past work experience where you've successfully managed administrative tasks or supported a team. Be ready to share these examples during the interview to demonstrate your capabilities and problem-solving skills.
✨Practice Your Communication Skills
As a Personal Secretary, clear communication is key. Practice articulating your thoughts clearly and concisely. You might even want to do a mock interview with a friend to get comfortable with answering questions about your experience and skills.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges they face, or how success is measured in this role. This shows your genuine interest and helps you assess if the position is the right fit for you.
