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- Tasks: Support clinic operations and deliver high-quality administrative services in a busy environment.
- Company: Join the respected Ards Community Hospital, known for its commitment to mental health services.
- Benefits: Competitive hourly rate of £12.75, full-time hours, and training provided.
- Why this job: Make a meaningful contribution while working in a supportive, team-focused culture.
- Qualifications: Proven secretarial experience, strong organisational skills, and a positive team approach.
- Other info: Opportunity for extension and career growth in a consultant-led team.
The predicted salary is between 12 - 13 £ per hour.
Honeycomb are delighted to be working with Ards Community Hospital to recruit a Temporary Medical Secretary. This role offers an immediate start until the end of March, with a possibility for extension. The hourly rate is £12.75.
This is an excellent chance to join Ards Community Hospital's Mental Health Outpatients team, where you will play a key role in supporting clinic operations and delivering high-quality administrative services. You'll be joining a busy and professional environment where your skills and experience will be genuinely valued.
The Client: Ards Community Hospital is widely recognised for delivering high standards of healthcare and for its commitment to mental health services. The organisation promotes a collaborative and supportive working culture, placing strong emphasis on teamwork, adaptability, and patient-focused care. This is an ideal setting for professionals who want to make a positive and meaningful contribution.
The Role: This is a temporary Medical Secretary position, working alongside three other Secretaries and Clerical Officers within a fast-paced outpatient clinic. The role is varied and hands-on, requiring strong organisational skills and flexibility. Responsibilities will include:
- Managing clinic diaries and scheduling appointments
- Audio typing and transcription of medical documentation
- Minute-taking for meetings held via Microsoft Teams
- Providing reception cover and general administrative support
- Working collaboratively with Secretarial and Clerical colleagues
The Person: The successful candidate will bring proven secretarial experience, excellent organisational ability, and a positive, team-focused approach.
Essential:
- Proven secretarial experience.
- Ability to schedule appointments and manage clinic operations.
- Competence in audio typing and minute-taking.
- Up-to-date Access NI check or willingness to obtain one.
Desirable:
- Experience with Encompass systems (training provided).
- Strong teamwork ethics and adaptability.
Package & Benefits: This role comes with an excellent package and benefits including:
- Competitive hourly rate.
- Full-time hours: 37.5 hours per week, Monday to Friday, 9:00 AM to 5:00 PM.
- Training provided for Encompass systems.
- Opportunity to work in a Consultant-led team in a supportive environment.
To speak in absolute confidence about this opportunity please send an up to date CV via the link provided or contact Senior Sourcing Specialist, Ashlea Parte at Honeycomb Jobs.
If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.
Please note that successful candidates may be required to complete a Basic or Enhanced Access NI Security Clearance at a cost of £18+ (subject to the nature of the job). A person's criminal record will not, in itself, debar that person from being appointed to this post. Any information given will be treated in the strictest confidence.
Honeycomb is committed to providing equality of opportunity to all.
Band 3 Medical Secretary (Ards) employer: Honeycomb Jobs Limited
Contact Detail:
Honeycomb Jobs Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Band 3 Medical Secretary (Ards)
✨Tip Number 1
Get to know the team! Before your interview, do a bit of research on Ards Community Hospital and its Mental Health Outpatients team. Understanding their values and culture will help you connect better during your chat.
✨Tip Number 2
Practice makes perfect! Brush up on your audio typing and minute-taking skills. You might even want to do a mock session with a friend to get comfortable with the tasks you'll be handling.
✨Tip Number 3
Show off your organisational skills! During the interview, share specific examples of how you've managed busy schedules or handled multiple tasks at once. This will demonstrate that you're ready for the fast-paced environment.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application. Plus, it shows you're serious about joining the team at Ards Community Hospital. Don't miss out on this opportunity!
We think you need these skills to ace Band 3 Medical Secretary (Ards)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your secretarial experience and skills that match the job description. We want to see how your background fits with the role at Ards Community Hospital, so don’t be shy about showcasing your relevant experience!
Showcase Your Organisational Skills: Since this role involves managing clinic diaries and scheduling appointments, it’s crucial to demonstrate your organisational abilities. Use examples from your past roles to show how you’ve successfully handled similar tasks.
Highlight Teamwork Experience: This position is all about collaboration, so make sure to mention any experiences where you’ve worked as part of a team. We love to see candidates who can thrive in a supportive environment like the one at Ards Community Hospital.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It’s the best way to ensure your application gets the attention it deserves, and we’re excited to see what you bring to the table!
How to prepare for a job interview at Honeycomb Jobs Limited
✨Know Your Stuff
Make sure you brush up on your medical terminology and secretarial skills. Familiarise yourself with the specific duties mentioned in the job description, like audio typing and minute-taking. This will show that you're not just a good fit but also genuinely interested in the role.
✨Showcase Your Team Spirit
Since teamwork is key in this role, be ready to share examples of how you've successfully collaborated with others in previous positions. Highlight your adaptability and how you’ve contributed to a positive working environment in fast-paced settings.
✨Prepare for Practical Scenarios
Expect some practical questions or scenarios during the interview. Think about how you would manage clinic diaries or handle appointment scheduling. Practising these scenarios can help you feel more confident and demonstrate your organisational skills.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, training opportunities for Encompass systems, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the workplace is the right fit for you.
