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- Tasks: Provide essential admin support, manage enquiries, and assist in reporting.
- Company: Join a dynamic public sector organisation focused on community health and well-being.
- Benefits: Enjoy free parking, attractive holidays, and the option to work from home.
- Why this job: Be part of an exciting transformation with opportunities for growth and impact.
- Qualifications: 5 GCSEs (Grade C or above) and 2 years' relevant admin experience required.
- Other info: Temporary role until June 2025, with potential for extension.
The predicted salary is between 24000 - 36000 £ per year.
Honeycomb is delighted to be partnering with a Public Sector Organisation for an Administrative Officer within their Health and Well-being department in Newtownards, which offers free parking. This is a temporary position until June 2025, with the possibility of extension.
The Organisation oversees a range of services to the local community and is currently undergoing a period of strategic change, leading to exciting opportunities later this year.
The key purpose of the role is to provide comprehensive general administrative support to the wider team. The working hours are Monday to Friday, 9 to 5, with an early finish on Fridays, along with attractive holiday benefits.
Duties include but are not limited to:
- Word processing
- Maintenance of spreadsheets and databases
- Centralised and localised filing system
- Dealing with general enquiries from the public
- Corresponding on behalf of managers and the department to a range of stakeholders
- Collating and producing management information and reports as directed
- Attending meetings to formally record minutes
- Processing invoices and recording information accurately across stakeholder details
Qualifications: A minimum of 5 GCSEs (Grade C or above) or equivalent.
Experience:
- 2 years' relevant administrative experience
- 2 years' experience in dealing with the public by phone and in person
- Experience of using computer software including Microsoft Office
- Experience in minute taking
Desirable: A qualification that demonstrates competent word processing/database skills and the ability to broaden computing experience with other packages (e.g. RSA/OCR II Typewriting/Word Processing/ECDL/CLAIT/ICT or similar).
If you have a disability that requires assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.
Skills: Customer Service, Administration, Data Input, Reporting, Minute Taking
Benefits: Work From Home
Administrative Officer- Full-time, Newtownards employer: Honeycomb Jobs Limited
Contact Detail:
Honeycomb Jobs Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Officer- Full-time, Newtownards
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description, such as minute taking and managing spreadsheets. Practising these skills beforehand can give you a confidence boost during the interview.
✨Tip Number 2
Research the Public Sector Organisation and its current strategic changes. Understanding their mission and recent developments will help you tailor your responses and show genuine interest in the role.
✨Tip Number 3
Prepare examples from your past experience that demonstrate your customer service skills and ability to handle enquiries effectively. This will be crucial since the role involves dealing with the public both over the phone and in person.
✨Tip Number 4
Network with current or former employees of the organisation if possible. They can provide insights into the company culture and expectations, which can be invaluable during your interview.
We think you need these skills to ace Administrative Officer- Full-time, Newtownards
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, particularly in customer service and minute taking. Use specific examples that demonstrate your skills in word processing and database management.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities of the role. Mention your experience in handling enquiries and producing reports, and express your enthusiasm for working in the health and well-being sector.
Highlight Relevant Qualifications: Clearly list your qualifications, especially your GCSEs and any additional certifications related to word processing or IT skills. This will help you stand out as a candidate who meets the minimum requirements.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Honeycomb Jobs Limited
✨Know Your Role
Familiarise yourself with the key responsibilities of the Administrative Officer position. Understand the importance of providing comprehensive administrative support and be ready to discuss how your experience aligns with these duties.
✨Showcase Your Skills
Highlight your proficiency in Microsoft Office and any relevant software. Be prepared to give examples of how you've used these tools in previous roles, especially in word processing, data management, and minute taking.
✨Demonstrate Customer Service Experience
Since the role involves dealing with the public, share specific instances where you've successfully handled enquiries or resolved issues. This will show your ability to communicate effectively and maintain professionalism.
✨Prepare for Questions on Strategic Change
Research the organisation's current strategic changes and think about how you can contribute to their goals. Be ready to discuss how you can adapt to new challenges and support the team during this transition.
