1 Year Fixed Term Contract - Office Administration Assistant

1 Year Fixed Term Contract – Office Administration Assistant

At Honda we embrace inclusion in our policies, so whilst our contracts state that the hours are as required to fulfil the role with a minimum of 37 hours per week, we offer flexibility for when you work. While there is no contractual right to work from home, the flexibility we offer is that you can request to work from home for a maximum of 40% of the working days in any one month, provided there is no business requirement to attend the office.

Role: This is a 1 year fixed term contract, full time (37 hours a week).

Working closely alongside the Business Administration Team, the role will provide all round administration support for the Theale, Reading office. The successful candidate would be based in the Theale office but must be able to undertake occasional travel based on business need.

Main Responsibilities:

• Be first point of call with regards to knowledge about facilities and equipment at the Theale, Reading office.

General office administration & maintenance

• Managing inventory of office and kitchen supplies, supporting the purchasing process and liaising with suppliers.
• Coordinate and support the maintenance of office facilities and equipment, including vehicles.
• Filing, greeting visitors and meeting/event administration.
• Supporting the coordination of meetings and business travel, including managing schedules and booking transportation.
• Ensuring smooth operation of office processes.
• Post collection and processing.
• Logistics support to other departments.
• Responsibility in supporting departments with their shipping requirements.

Supporting Finance Processes

• Recording and processing of vendor invoices.
• Support processing of expenses on finance system.
• General purchasing administration including negotiation with suppliers where required and raising purchase orders.

General IT support for Associates

• Supporting with Business Administration department projects and events.
• Providing cover and support when Business Administration colleagues are absent.
• Any other duties commensurate with the grade and level of the post.

Human Resources Administration
Support the HR Representative with general HR administration including:

• Updating the HR system with any changes.
• Recruitment administration for interviews and new starter paperwork.
• Collating information for payroll administration.
• Updating the Company SharePoint Portal.

Health and Safety

• Function as Fire Warden and First Aider (training will be provided).
• Liaise with H&S Consultant to keep H&S compliance.

Qualifications, skills and experience:

• Aligned to Honda values, who respects and works well with others interacting in an effective way.
• Skilled user of Microsoft Office Applications – Word, Excel, PowerPoint and Outlook.
• Highly motivated, accurate, works well under pressure and has a ‘can do’ approach.
• Excellent interpersonal, organisational, verbal, and written communication skills.
• The ability to learn new systems and processes.
• Flexibility and a willingness to learn and manage your own workload.
• Evidence of undertaking previous administration work and or work experience in an office environment.
• Experience with OneDrive, Teams and SharePoint.

Honda is committed to the principle of equal opportunity in the workplace for all employees, temporary workers, contractors, applicants and visitors. Honda also encourages respect for the individual differences and talents of others while making full use of one\\\’s own abilities, based on Honda\\\’s philosophy of respect for the individual.

At Honda, we value and celebrate diversity and are committed to being a fair, non-discriminatory company that promotes and welcomes the uniqueness and differences of people around the world. We recognise that a diverse workforce allows for different ideas and perspectives, and we encourage everyone to share them. We strive to foster a culture of belonging that is consistent with Honda\\\’s core values and lived out in the way we work and respect each other. For us at Honda, diversifying our workforce means increasing its overall strength by providing people with equal opportunities – regardless of personal characteristics or previous careers.

This commitment flows directly from the Honda philosophy and the belief that we are all working towards a common goal. Honda recruits, hires, trains and promotes the most qualified/experienced individuals at all levels without regard to race, origin, religion or belief, gender, sexual orientation, age, disability or any other protected characteristic.

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