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- Tasks: Support admin processes, manage documentation, and keep teams organised in a renewable energy company.
- Company: IMS, a leading renewable energy firm with a focus on innovation and sustainability.
- Benefits: Enjoy 25 days holiday, a pension scheme, and on-site parking.
- Other info: Join a diverse workplace committed to inclusivity and equal opportunities.
- Why this job: Be part of a team that drives sustainable energy solutions while honing your organisational skills.
- Qualifications: Strong attention to detail and a passion for supporting team operations.
The predicted salary is between 26000 - 30000 £ per year.
Salary: £26,000-£30,000 FTE depending on experience
Role type: Full-time (40 hours) or Part-time (20 hours)
Location: Perth (Scotland) or Dronfield (England)
Reporting to: Managing Director or Sales Director (depending on location)
About IMS
IMS is a renewable energy company specialising in the design, installation, commissioning, service and maintenance of heat pumps, batteries and solar. In 2024 IMS joined Hometree, enabling a national reach and strengthened service capabilities.
The Role
Support established processes, manage documentation, update internal systems, assist with compliance administration and keep teams organised and efficient. The role is ideal for someone who enjoys structure, values accuracy and can confidently manage multiple tasks.
Responsibilities
- Compliance Administration: Check orders, quotations and customer details for accuracy while tracking and managing compliance documentation.
- simPRO Management: Upload documents, update job records, maintain notes and statuses, and perform system housekeeping tasks.
- DNO & Installation Support: Assist with DNO applications, notifications and installation documentation for heat pump and solar projects.
- Customer & Admin Support: Respond to routine admin, compliance and documentation queries from customers and internal teams.
- Finance Support: Send payment reminders, log invoice communications, and escalate overdue accounts when required.
- Operations Administration: Prepare welcome and handover packs, register warranties and update installation and service records.
- HR & H&S Administration: Maintain PPE, vehicle, engineer training, holiday, sickness records and compliance logs.
- Audit & Reporting Support: Assist with audits, compliance checks, reporting and maintaining audit-ready documentation.
- Operational Support: Assist with meeting actions, service reminders, internal forms and general team administration.
- General Administrative Duties: Support planning, stock administration, customer follow-ups and other ad-hoc administrative tasks.
What we’re looking for
- Organisation: Enjoy structured work, manage admin tasks efficiently and keep processes organised and on track.
- Attention to detail: Highly accurate with strong ability to spot errors, missing information and inconsistencies.
- Support-focused mindset: Enjoy working behind the scenes to support teams and ensure smooth day-to-day operations.
- Process-driven approach: Confident following set procedures and maintaining consistency across all tasks.
- Reliability: Dependable, calm under pressure and able to manage multiple priorities effectively.
Recruitment Process
- Initial Call: Introductory call with Talent Acquisition Partner (30 min).
- Skills-Based Interview: Detailed discussion of past experiences with Sales Director or Managing Director (1 hr).
Perks of the job
- 25 days holiday plus bank holidays and your birthday.
- Company pension.
- On-site parking.
- EV Salary Sacrifice Scheme.
Equal Opportunity Employer
At IMS we are committed to creating an inclusive and representative environment. We promise to give you the same opportunities as everyone else and we will not discriminate against you at any point in the hiring process or the working day.
Office Administrator in Dronfield employer: Hometree
Contact Detail:
Hometree Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Dronfield
✨Tip Number 1
Network like a pro! Reach out to people in the renewable energy sector, especially those working at IMS. A friendly chat can open doors and give you insider info about the company culture and what they really value.
✨Tip Number 2
Prepare for that skills-based interview! Brush up on your past experiences and think of examples that showcase your attention to detail and organisational skills. We want to see how you’ve tackled challenges in previous roles.
✨Tip Number 3
Show off your support-focused mindset! During interviews, highlight how you’ve helped teams stay organised and efficient. We love candidates who thrive behind the scenes and keep everything running smoothly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team at IMS.
We think you need these skills to ace Office Administrator in Dronfield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Administrator role. Highlight your organisational skills, attention to detail, and any relevant admin experience to show us you’re the perfect fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you want to join IMS and how your background aligns with our values. Keep it concise but engaging – we want to see your personality come through!
Showcase Your Process-Driven Mindset: In your application, emphasise your ability to follow procedures and maintain consistency. We love candidates who can manage multiple tasks while keeping everything organised, so share examples of how you've done this in the past.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be one step closer to joining our fantastic team at IMS!
How to prepare for a job interview at Hometree
✨Know Your Stuff
Before the interview, make sure you understand IMS's role in renewable energy and the specifics of the Office Administrator position. Familiarise yourself with heat pumps, batteries, and solar systems, as well as the compliance processes mentioned in the job description.
✨Show Off Your Organisation Skills
Since the role requires strong organisational skills, be ready to discuss how you've managed multiple tasks in the past. Prepare examples that highlight your ability to keep processes organised and efficient, especially in a busy environment.
✨Attention to Detail is Key
Demonstrate your attention to detail during the interview by being precise in your answers. You might even want to bring a few examples of documents or reports you've worked on that showcase your accuracy and ability to spot errors.
✨Ask Smart Questions
Prepare thoughtful questions about the company culture, team dynamics, and specific challenges the Office Administrator might face. This shows your genuine interest in the role and helps you assess if it's the right fit for you.